Rhode Island construction service contract template

Rhode Island Construction Service Contract

Contract Title: [Contract Title]

Effective Date: [Date]

1. Parties

• Contractor:
  • Name: [Contractor Name]
  • Address: [Contractor Address]
  • Phone: [Contractor Phone]
  • Email: [Contractor Email]
  • Rhode Island Contractor Registration Number: [Contractor Registration Number] (If Applicable)
  • Rhode Island License Number: [Contractor License Number] (If Applicable)
• Client:
  • Name: [Client Name]
  • Address: [Client Address]
  • Phone: [Client Phone]
  • Email: [Client Email]

2. Project Description

• Project Location: [Property Address and Legal Description] (Rhode Island)
• Scope of Work: Detailed description of all work to be performed. Include drawings, specifications, and reference to attached plans/architectural/engineering documents. Identify any subcontracted work and Rhode Island-licensed subcontractors.
  • Option A: Detailed itemized list.
  • Option B: Reference to Exhibit A (Scope of Work document).
  • Option C: Cost-plus arrangement using an open book accounting system with invoices submitted regularly, inclusive of all receipts, labor breakdowns, and subcontractors utilized.

3. Rhode Island Codes and Permits

• The Contractor shall comply with all current Rhode Island building codes, state and local permitting requirements, inspection schedules, and zoning regulations.
  • Option A: Contractor responsible for obtaining all necessary permits.
  • Option B: Client responsible for obtaining permits. (Specify which permits).
  • Option C: Shared responsibility (clearly define each party's responsibilities).

4. Project Schedule

• Start Date: [Date]
• Estimated Completion Date: [Date]
• Milestone Deadlines: [List Milestone Deadlines]
• Change Orders: All changes to the schedule must be in writing and signed by both parties.
  • Contractor will notify the owner of delays within [NUMBER] days.

5. Materials and Workmanship

• All materials, products, equipment, and standards of workmanship shall meet Rhode Island or local municipal standards. Specify brands, models, or grades as required.

6. Contract Price and Payment Schedule

• Contract Price: [Dollar Amount]
  • Option A: Fixed Price
  • Option B: Cost-Plus (specify fee and any guaranteed maximum price)
  • Option C: Time and Materials (specify hourly rates and material markups)
  • Option D: Unit Price (specify price per unit of work completed)
• Payment Schedule:
  • Deposit: [Dollar Amount] due upon signing.
  • Milestone Payments: [List Milestone Payments and Corresponding Completion Requirements]
  • Retainage: [Percentage] of each payment retained until substantial completion, in compliance with Rhode Island Prompt Payment law.

7. Invoicing

• Invoices must be detailed and include all required information. Reference Rhode Island sales tax and applicable public works/prevailing wage requirements.

8. Bonding and Insurance

• Contractor shall maintain liability insurance and workers’ compensation coverage per Rhode Island law. Provide proof of coverage with Rhode Island-compliant endorsements.
  • Option A: Specify minimum coverage amounts.
  • Option B: Reference Exhibit B (Insurance Requirements document).

9. Client Obligations

• The Client shall provide site access, utility provision, and any pre-construction deliverables. Include required property surveys or environmental assessments in accordance with Rhode Island requirements.

10. Permitting and Inspections

• Clarify responsibilities for permitting and inspections. Ensure compliance with Rhode Island Department of Labor and Training, local fire safety, accessibility, and energy code requirements.

11. Unforeseen Conditions

• Procedures for identifying unforeseen conditions, hazardous materials (including lead, asbestos, or soil contamination), and the required notification and remediation protocols.

12. Change Orders

• Procedure for modifications to the scope of work, with written signed change orders detailing timeline, cost, and regulatory approval process.

13. Warranties

• Standards for workmanship, warranties covering the Rhode Island-mandated one-year minimum for new construction or major renovations, and any manufacturer warranties.

14. Punch List and Final Inspection

• Punch list procedures, final inspection, and acceptance processes, with reference to applicable municipal sign-off or certificate of occupancy requirements.

15. Substantial and Final Completion

• Requirements for lien releases or waivers. Comply with Rhode Island’s mechanics’ lien statutes for notice of commencement and rights of parties to file or contest claims.

16. Termination

• Termination provisions, covering for-cause and for-convenience scenarios, required notice periods, cure rights, and Rhode Island statutory obligations for pre-termination dispute resolution or notice.

17. Dispute Resolution

• Dispute resolution procedures, including mandatory negotiation, mediation, and binding arbitration or litigation, specifying Rhode Island state law and the exclusive jurisdiction of Rhode Island courts.
  • Option A: Mediation followed by arbitration.
  • Option B: Mediation followed by litigation.
  • Option C: Binding Arbitration.

18. Labor Standards

• Compliance with all applicable Rhode Island and federal labor standards, including OSHA safety requirements, child labor laws, anti-discrimination, and prevailing wage statutes for public projects.

19. Site Safety and Environmental Protection

• Contractor’s obligations regarding site safety, security, temporary facilities, and Environmental Protection Agency (EPA) stormwater management or erosion control plans required under Rhode Island law.

20. Risk Allocation and Indemnification

• Allocation and transfer of risk during construction, indemnity language in favor of both parties as permitted by Rhode Island law, and process for indemnification against third-party claims.

21. Confidentiality

• Confidentiality obligations if any proprietary design or client information is disclosed.

22. Ownership of Documents

• Ownership of plans, drawings, and intellectual property upon contract completion or termination.

23. Disclosures

• All mandatory disclosures required under Rhode Island Home Improvement statutes or consumer protection laws, including the three-day right of rescission if applicable.

24. Force Majeure

• Force majeure, suspension, and delay procedures, including defined causes, documentation requirements, and remedies for each party.

25. Assignment

• Process for handling assignment or subcontracting of the contract, requiring owner consent where necessary.

26. Signatures

• Contractor Signature: _________________________ Date: [Date]
• Client Signature: _________________________ Date: [Date]
• Notary Public: (if required)

27. Local Requirements

• Compliance with any local historical preservation requirements or additional municipal regulations specific to the Rhode Island project location.

28. Severability and Integration

• All provisions are severable and this agreement constitutes the full agreement between the parties.

29. Modification

• All modifications to this agreement must be in writing and signed by both parties.