New York IT assistant employment contract template

New York IT Assistant Employment Agreement

This IT Assistant Employment Agreement (the “Agreement”) is made and entered into as of this [Date], by and between [Employer Legal Name], with its principal place of business at [Employer Address], hereinafter referred to as “Employer,” and [Employee Legal Name], residing at [Employee Address], hereinafter referred to as “Employee.”

Position

The Employer hereby employs the Employee as an IT Assistant.

Option A: The Employee accepts the position and agrees to perform the duties outlined below.

Option B: The Employer may modify the duties with reasonable notice to the employee.

Job Description

The Employee’s primary responsibilities include, but are not limited to:

• Installation, configuration, and support of computer hardware and software.
• Daily helpdesk and user support duties.
• Maintenance and troubleshooting of operating systems (Windows, macOS), printers, networks, and user accounts.
• System updates and patching.
• Inventory management of IT equipment.
• Responsibility for access control.
• Basic cybersecurity tasks (e.g., anti-virus management, enforcing password policies).
• Support of teleconferencing, email, and remote work solutions.
• Escalation procedures for complex technical issues.

Option A: The Employee is expected to maintain a high level of customer service.

Option B: Additional duties may be assigned as needed by the Employer.

Required Skills and Certifications

The Employee must possess the following skills and/or certifications:

• Familiarity with Windows, macOS, Active Directory, Office 365, remote access tools, basic networking, and ticketing systems.
• Ability to lift IT equipment (up to [Weight] lbs).

Option A: Certifications preferred but not required.

Option B: Specific certification [Certification Name] required within [Number] months of employment.

Reporting Structure

The Employee will report to the [Supervisor Title] in the [Department] Department.

Option A: The Employee will collaborate with the IT support team.

Option B: The Employee is expected to document IT work per Employer standards.

Work Location

The primary work location is [Worksite Address] in New York.

Option A: The Employee may be required to provide onsite support at other locations.

Option B: Remote/hybrid work arrangements are subject to Employer policy and require adherence to data privacy policies, including compliance with the NY SHIELD Act. Company-provided equipment will be used for remote work.

Employment Status and Work Schedule

The Employee is employed on a full-time basis.

Option A: The standard work schedule is [Number] hours per week, from [Start Time] to [End Time], Monday through Friday.

Option B: The Employee is entitled to meal and rest breaks as required by New York Labor Law. Overtime will be calculated according to NY State and FLSA standards.

Compensation

The Employee will be paid at a rate of [Wage Amount] per [Hour/Year].

Option A: The Employee is eligible for overtime pay at a rate of 1.5 times their regular rate for hours worked over 40 in a workweek, in accordance with NY State and FLSA standards. All overtime must be pre-approved by [Supervisor Title].

Option B: Payment will be made [Frequency of Payment] via [Method of Payment].

Bonuses and Incentives

The Employee may be eligible for bonuses or incentives as determined by the Employer.

Option A: The Employee is eligible for a [Bonus Type] bonus based on [Criteria].

Option B: The Employee is eligible for reimbursement of [Certification/License] costs upon successful completion.

Benefits

The Employee is eligible for the following benefits, subject to the terms and conditions of the Employer’s benefit plans:

• Health, dental, and vision insurance
• Disability and life insurance
• 401(k) or pension plan
• Paid sick leave in compliance with New York State and City mandates.
• Paid vacation and personal days
• Observed public holidays
• Leave of absence and family leave provisions per the NY Paid Family Leave Act

Option A: The Employer reserves the right to modify benefits at any time.

Option B: Specific details about benefits eligibility are provided in the Employee Handbook.

Confidentiality

The Employee agrees to protect the confidentiality of all passwords, systems, personal data, and business information accessed through IT systems.

Option A: This obligation continues after termination of employment.

Option B: The Employee acknowledges that disclosure of confidential information could result in legal action.

Intellectual Property

All inventions, scripts, procedures, or documentation created by the Employee in the course of employment are the exclusive property of the Employer.

Option A: The Employee agrees not to use or disclose such property to third parties without prior written consent.

Option B: New York state-specific rules regarding employee IP and moral rights are acknowledged.

Use of Company IT Resources

The Employee agrees to use company IT resources responsibly and in accordance with company policy.

Option A: Unauthorized software installations, personal device use, and access to inappropriate content are prohibited.

Option B: Monitoring of employee communications, emails, or computer usage may occur with notice to the Employee as required by New York law. The employee acknowledges receipt of this notification.

At-Will Employment

This is an at-will employment agreement, meaning that either the Employee or the Employer may terminate the employment relationship at any time, with or without cause, subject to the notice provisions below.

Option A: The Employee must provide [Number] weeks' notice of resignation.

Option B: The Employer may terminate employment with [Number] weeks' notice, or pay in lieu of notice.

Termination

Upon termination of employment, the Employee must return all company property, including access credentials, hardware, and sensitive data.

Option A: Final pay will be provided in accordance with New York law.

Option B: Severance provisions may be applicable as outlined in a separate agreement.

Non-Compete (Optional)

(If applicable): The Employee agrees not to compete with the Employer for a period of [Number] months following termination of employment within a [Geographic Area] radius. This restriction is subject to New York law regarding reasonableness.

Option A: The non-compete provision is limited to [Specific Activities].

Option B: (If no non-compete agreement) This Agreement contains no non-compete provisions.

Compliance with Laws

The Employee agrees to comply with all applicable local, state, and federal laws, including anti-discrimination, harassment, and equal opportunity laws, specifically referencing the New York Human Rights Law.

Option A: The Employer maintains a code of conduct that all employees must adhere to.

Option B: The Employee acknowledges receipt of the Employer's policy prohibiting discrimination and harassment.

Occupational Safety

The Employee agrees to adhere to all occupational safety standards, including ergonomic guidance and electrical safety protocols.

Option A: The Employee is covered by New York Workers' Compensation insurance.

Option B: The Employer offers an Employee Assistance Program (EAP) for mental wellness support.

Training and Reporting

The Employee agrees to participate in ongoing technical training and security awareness programs.

Option A: The Employee must promptly report any suspected data breaches or cybersecurity incidents.

Option B: Specific training requirements will be communicated by the Employer.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of New York, without regard to its conflict of laws principles. Any disputes will be resolved in [County Name] County, New York.

Option A: The parties agree to attempt to resolve disputes through negotiation or mediation before pursuing litigation.

Acknowledgement

The Employee acknowledges receipt of New York’s Notice of Pay Rate and Payday (Wage Theft Prevention Act).

Option A: The Employee acknowledges receipt of the Employer's Sexual Harassment Prevention policy and agrees to participate in annual anti-harassment training.

Option B: The Employee acknowledges they may be subject to periodic background checks per New York fair employment laws.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Legal Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

[Employee Legal Name]

Signature:

Date: