New Mexico bookkeeper employment contract template

New Mexico Bookkeeper Employment Contract

1. Parties:

This Full-Time Bookkeeper Employment Contract ("Agreement") is made and entered into as of [Date] by and between [Employer Full Legal Name], a [State] [Business Type, e.g., corporation] with its principal place of business at [Employer Full Address] ("Employer"), and [Employee Full Legal Name], residing at [Employee Full Address] ("Employee").

2. Employment:

Employer hereby employs Employee, and Employee hereby accepts employment with Employer, as a Full-Time Bookkeeper.

3. Job Duties:

Employee's duties shall include, but are not limited to:

• Recording financial transactions accurately and timely.
• Managing accounts payable and receivable.
• Processing payroll, including New Mexico payroll requirements, deductions, and reporting.
• Reconciling bank statements.
• Preparing and maintaining general ledgers.
• Compiling monthly, quarterly, and annual financial reports.
• Assisting with New Mexico Gross Receipts Tax (GRT) calculations and filings.
• Understanding and administering New Mexico-specific tax considerations.
• Filing state withholding tax returns.
• Assisting with year-end closings.
• Supporting external audits.
• Ensuring compliance with federal and New Mexico tax/legal regulations.

4. Qualifications:

Option A: Employee must possess proficiency in [Accounting Software, e.g., QuickBooks] and familiarity with New Mexico state tax codes.

Option B: Employee must possess a [Relevant Certification, e.g., Certified Bookkeeper] certification.

Option C: Employee must have [Number] years of experience in bookkeeping.

5. Reporting:

Employee shall report to [Supervisor/Manager Name], [Supervisor/Manager Title].

Employee is expected to collaborate with the [Team Name] team.

6. Confidentiality:

Employee shall maintain the confidentiality of all financial records, customer data, and proprietary information, in accordance with New Mexico privacy and data protection laws.

7. Work Location:

Option A: Employee's principal work location shall be [New Mexico Office Location].

Option B: Employee will work remotely/hybrid, with Employer providing [Equipment/Software].

8. Employment Type and Work Hours:

This is a full-time employment position.

Standard work hours are [Start Time] to [End Time], [Days of the Week], with overtime pay as required by New Mexico law.

Meal and rest breaks will be provided in accordance with New Mexico statutes.

Timekeeping will be managed via [Timekeeping Method, e.g., software, manual timesheet].

9. Compensation:

Option A: Annual salary of [Dollar Amount], payable [Payment Frequency, e.g., bi-weekly].

Option B: Hourly wage of [Dollar Amount], payable [Payment Frequency, e.g., bi-weekly].

Overtime premium rate is time and one-half after 40 hours per week, per NM law.

Payment will be made via [Payment Method, e.g., direct deposit, paycheck].

Withholding and deductions will be in accordance with federal and New Mexico law.

10. Benefits:

Employer will provide the following benefits:

• Health insurance: [Details of Health Insurance Plan]
• Vision insurance: [Details of Vision Insurance Plan]
• Dental insurance: [Details of Dental Insurance Plan]
• New Mexico statutory leaves (sick leave, domestic abuse leave, jury duty, voting leave)
• Paid time off: [Number] days per year.
• Paid holidays: [List of Holidays]
• 401(k) or retirement plan: [Details of Retirement Plan]
• Continuing education reimbursement: [Details and Limits]
• Worker's Compensation coverage per New Mexico law.

11. Intellectual Property:

All bookkeeping templates, processes, and financial records created during employment are the property of the Employer. Access to records and software remains Employer property upon separation.

12. Confidentiality (Detailed):

Employee shall maintain strict confidentiality concerning Employer and client financial records, sensitive company data, and protected information under New Mexico's data privacy statutes and federal laws.

Post-termination confidentiality obligations shall extend for [Number] years.

13. Code of Conduct:

Employee shall adhere to the Employer's code of conduct, ethical behavior policy, and all rules concerning conflict of interest.

14. Security:

Employee shall follow all security protocols, including safeguarding physical and digital records, company-issued device usage policies, and periodic password changes.

15. Outside Employment:

Option A: Outside employment or freelance bookkeeping is prohibited.

Option B: Outside employment requires prior written approval from Employer.

16. Document Retention:

Employee shall adhere to the Employer's document retention and destruction policies in compliance with IRS, state of New Mexico, and industry guidelines.

17. Restrictive Covenants:

Employee agrees to the following:

• Non-Solicitation: Employee shall not solicit Employer’s clients for [Number] years after termination of employment.
• Non-Disclosure: Employee shall not disclose confidential information.

18. At-Will Employment:

Employment is at-will, meaning either party may terminate the employment relationship at any time, with or without cause, subject to New Mexico law.

Option A: Employer requires [Number] days' written notice of resignation.

Option B: Employer does not require a notice period for resignation.

Final wage payout will be made within 5 days of termination, as required by New Mexico statute.

19. Workplace Complaints:

Employee has the right to file wage claims with the New Mexico Department of Workforce Solutions and is protected by New Mexico whistleblower and retaliation protections.

20. Anti-Discrimination:

Employer is an equal opportunity employer and prohibits discrimination based on race, religion, national origin, gender, age, sexual orientation, gender identity, disability, pregnancy, veteran status, and genetic information, as protected by federal and New Mexico law.

21. Safety:

Employee shall comply with all employer safety policies and New Mexico Occupational Health and Safety Bureau standards.

22. Dispute Resolution:

Option A: Any disputes shall be resolved through internal resolution steps and voluntary mediation.

Option B: Any disputes shall be resolved through binding arbitration in New Mexico state courts, governed by New Mexico law.

23. Worker's Compensation:

Employee acknowledges that they are covered by New Mexico Worker's Compensation insurance.

24. Acknowledgment:

Employee acknowledges that they have reviewed the Employee Handbook and company bookkeeping policies.

This Agreement is subject to changes in state/federal laws or regulations with proper notice.

25. Entire Agreement:

This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous communications and proposals, whether oral or written.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

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[Employer Representative Name], [Employer Representative Title]

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[Employee Full Legal Name]