New Mexico receptionist employment contract template

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How New Mexico receptionist employment contract Differ from Other States

  1. New Mexico follows unique state minimum wage laws, which may differ from federal and neighboring state requirements.

  2. State law requires specific meal and rest break provisions that should be reflected in the employment contract.

  3. New Mexico emphasizes at-will employment in contracts but includes required disclosures for employee rights and remedies.

Frequently Asked Questions (FAQ)

  • Q: Is overtime pay required for receptionists in New Mexico?

    A: Yes, New Mexico law follows the federal requirement that receptionists receive overtime pay for hours worked beyond 40 per week.

  • Q: Does the contract need to specify paid sick leave?

    A: Yes, New Mexico law requires employers to provide paid sick leave, and this should be addressed in the contract terms.

  • Q: Can a receptionist be hired on an at-will basis in New Mexico?

    A: Yes, unless otherwise stated, most receptionist roles are at-will; New Mexico contracts typically include an at-will statement.

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New Mexico Receptionist Employment Contract

This New Mexico Receptionist Employment Contract (the “Agreement”) is made and entered into as of [Date] by and between [Employer Name], a [State] [Business Type] with its principal place of business at [Employer Address] (“Employer”), and [Employee Name], residing at [Employee Address] (“Receptionist”).

1. Position

  • Option A: The Employer hereby employs the Receptionist as a full-time Receptionist.
  • Option B: The Employer hereby employs the Receptionist as a part-time Receptionist.

2. Job Duties

  • The Receptionist’s primary job duties include, but are not limited to:
    • Managing front desk operations.
    • Greeting and checking in visitors and clients.
    • Maintaining the visitor log in accordance with company security and client privacy policies.
    • Answering and routing incoming phone calls via multi-line phone systems.
    • Handling mail and package receipt and distribution.
    • Scheduling and confirming appointments using standard office calendaring software.
    • Maintaining the main reception area’s cleanliness and presentation.
    • Monitoring security entrance procedures unique to New Mexico’s building and workplace safety regulations.
    • Issuing and collecting visitor badges.
    • Providing basic information to visitors and vendors.
    • Performing clerical support functions such as data entry, filing, photocopying, and faxing while ensuring compliance with company information privacy protocols.
  • Option A: Language requirement: Fluency in English and Spanish is required.
  • Option B: Language requirement: Fluency in English is required.
  • Dress code: Business professional attire is required.

3. Reporting Structure

  • The Receptionist will report to [Supervisor Name], [Supervisor Title].
  • The Receptionist is expected to communicate with [List of Departments] departments.

4. Work Location

  • The primary work location is [Company Address] in New Mexico.
  • Option A: This is an on-site position.
  • Option B: This is a hybrid position with [Number] days remote.

5. Employment Type and Hours

  • The Receptionist is employed on a full-time basis.
  • Standard weekly hours are 40 hours per week, from [Start Time] to [End Time], Monday through Friday.
  • Breaks and meal periods will be provided in accordance with New Mexico law.
  • Option A: This position is non-exempt and eligible for overtime pay as required by the FLSA and New Mexico law.
  • Option B: This position is exempt from overtime pay.

6. Compensation

  • The Receptionist will be paid at a rate of [Dollar amount] per hour or [Dollar Amount] annually.
  • Overtime pay will be calculated at 1.5 times the regular hourly rate for hours worked over 40 in a workweek.
  • Pay frequency: Bi-weekly, via direct deposit.
  • Option A: The employer will provide location-specific wage statements as required by New Mexico law.
  • Option B: There are no additional compensation arrangements.

7. Benefits

  • The Receptionist is eligible for the following benefits:
    • Health insurance
    • Dental insurance
    • Vision insurance
    • Retirement plan
    • Paid Time Off (PTO)
    • Sick Leave (accrual in compliance with the New Mexico Healthy Workplaces Act)
    • Jury Duty Leave
    • Recognized New Mexico and Federal Holidays
  • Leave requests must be submitted to and approved by [Request Approval Role].

8. Training

  • The Receptionist will be required to complete the following training:
    • Mandatory Orientation
    • Emergency Procedures
    • Phone System Usage
    • Data Privacy and Confidentiality Training
    • Access Controls
  • Option A: Additional training will be provided on [Training Topic].
  • Option B: No additional training will be provided.

9. Professional Conduct and Customer Service

  • The Receptionist is expected to maintain a high level of professional conduct and customer service.
  • The Receptionist is expected to follow company policy regarding personal device use.

10. Anti-Discrimination and Harassment

  • The Employer adheres to all New Mexico anti-discrimination, reasonable accommodation, and anti-harassment policies under the New Mexico Human Rights Act.

11. Confidentiality

  • The Receptionist agrees to maintain the confidentiality of all visitor records, appointment logs, internal communications, and any sensitive client or business information.

12. Complaints, Conflicts, and Emergencies

  • The Receptionist is required to immediately report any complaints, conflicts, or emergencies to [Reporting Structure].

13. Employment-at-Will

  • Employment is at-will and may be terminated by either party at any time, with or without cause, subject to New Mexico law.
  • The Receptionist is required to provide [Number] weeks' notice of resignation.

14. Non-Compete and Non-Solicitation

  • Option A: Non-compete and non-solicitation provisions do not apply to this position.
  • Option B: Non-compete and non-solicitation provisions apply and are detailed in Exhibit A.

15. Workplace Safety

  • The Employer adheres to the New Mexico Occupational Health and Safety Act.

16. Dispute Resolution

  • Any disputes arising out of or relating to this Agreement shall be governed by the laws of the State of New Mexico.
  • Option A: Disputes shall be resolved through mediation.
  • Option B: Disputes shall be resolved through arbitration.

17. Workers’ Compensation

  • The Receptionist is eligible for New Mexico Workers’ Compensation insurance coverage.

18. Background Checks

  • Option A: A background check will be conducted as a condition of employment.
  • Option B: A background check will not be conducted.

19. Policies and Benefits

  • All policies and benefits are subject to change per company policy, with advance notice given as required by law.

20. Personal Devices

  • Option A: Personal devices are not permitted for use at the front desk.
  • Option B: Personal devices are permitted for use at the front desk during breaks.

21. Additional Duties

  • The Employer reserves the right to assign additional reception-related duties to the Receptionist.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________

[Employer Name]

By: ____________________________

[Employer Representative Name]

[Employer Representative Title]

____________________________

[Employee Name]

Receptionist

Emergency Contact Name: [Emergency Contact Name]

Emergency Contact Phone: [Emergency Contact Phone]

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