Nevada accounting independent contractor agreement template

Nevada Accounting Independent Contractor Agreement

This Nevada Accounting Independent Contractor Agreement (the “Agreement”) is made and effective as of [Date], by and between:

• [Client Full Legal Name], located at [Client Address] (“Client”), and
• [Contractor Full Legal Name], located at [Contractor Address] (“Contractor”).

Scope of Accounting Services

• Option A: The Contractor shall provide the following accounting services to the Client: [Detailed description of services, e.g., bookkeeping, tax preparation, payroll processing].
• Option B: The Contractor shall provide accounting services as described in Schedule A attached hereto.
• Deliverables: [Specify deliverables, e.g., monthly financial statements, tax returns].
• Quality Standards: Services shall be performed in accordance with generally accepted accounting principles (GAAP) and Nevada-specific requirements.
• Reporting Requirements: The Contractor shall provide [Frequency, e.g., weekly, monthly] reports on the status of services.
• Deadlines & Milestones: [List all deadlines and milestones].

Location of Services and Access to Systems

• Option A: Services shall be performed at the Client’s location at [Client Address].
• Option B: Services shall be performed remotely.
• Option C: Services shall be performed at [Contractor Address].
• Access to Systems: The Client shall provide the Contractor with access to [Specify systems, e.g., QuickBooks, NetSuite]. The Contractor agrees to handle all financial information securely in compliance with NRS Chapter 603A and other Nevada data privacy laws.

Compensation

• Option A: Hourly Rate: The Contractor shall be paid at an hourly rate of [Dollar amount] per hour.
• Option B: Flat Fee: The Contractor shall be paid a flat fee of [Dollar amount] per [Deliverable or Time Period].
• Option C: Retainer: The Contractor shall be paid a monthly retainer of [Dollar amount].
• Payment Schedule: The Client shall pay the Contractor within [Number] days of receiving an invoice.
• Invoicing Process: The Contractor shall submit invoices [Frequency, e.g., monthly] to [Client Contact Person].
• Acceptable Forms of Payment: [Specify forms, e.g., check, ACH transfer].
• Nevada Sales/Use Tax: [State if sales/use tax is applicable and how it will be handled].
• Late Payment Penalties: Late payments shall incur a penalty of [Percentage]% per month.
• Expense Reimbursement: Reimbursable expenses, pre-approved in writing by the client, will be reimbursed according to Nevada Department of Taxation guidelines.

Ownership of Work Product and Confidentiality

• Ownership: All financial analysis, reports, and data created by the Contractor shall be the exclusive property of the Client, except for the Contractor's proprietary tools.
• Confidentiality: The Contractor agrees to hold all Client information confidential in accordance with Nevada trade secret law (NRS 600A).
• NDA: [State if a separate Non-Disclosure Agreement is attached].

Independent Contractor Status

• The Contractor is an independent contractor and not an employee of the Client.
• The Contractor is not eligible for any Client-provided benefits, including unemployment insurance.
• The Contractor is solely responsible for their own federal and Nevada state taxes, including business license tax and modified business tax.
• The Contractor is responsible for obtaining and maintaining all necessary permits and insurance, including professional liability insurance.
• W-9 Form: The Contractor shall provide a completed W-9 form to the Client.
• Compliance with Nevada S.B. 224: The parties acknowledge and agree that the classification of the Contractor as an independent contractor is consistent with the criteria set forth in Nevada S.B. 224.

Subcontractors

• Option A: The Contractor shall not hire any subcontractors without the prior written consent of the Client.
• Option B: The Contractor may hire subcontractors, provided that all subcontractors meet Nevada state licensing and CPE obligations (if any) and are approved by the Client.
• All subcontractors must be disclosed to the Client.

Nevada Professional Standards and Regulatory Compliance

• The Contractor shall comply with all applicable Nevada professional standards and regulatory requirements, including Nevada CPA licensing standards (NAC Chapter 628) if applicable.
• The Contractor shall follow IRS Circular 230 for tax services.
• The Contractor shall comply with anti-fraud laws and anti-money laundering obligations under Nevada law.
• Document Retention: The Contractor shall adhere to document retention and destruction policies in line with Nevada regulations.

Liability and Indemnification

• The Contractor shall be liable for errors, omissions, professional malpractice, failure to deliver, negligence and failure to meet deadlines, subject to damages caps allowed under Nevada Law.
• The Contractor shall maintain professional liability insurance with a minimum coverage of [Dollar Amount]. Insurer: [Insurance Company Name]. Policy Number: [Policy Number].
• The Contractor shall indemnify and hold harmless the Client from any claims arising from the Contractor’s acts or omissions, subject to the limitations of liability under Nevada law.

Conflict of Interest

The Contractor shall disclose any relationships that might present a conflict of interest under Nevada rules of professional conduct for accountants.

Billing Audit Rights

The Client shall have the right to audit the Contractor’s work and invoices periodically as allowed under Nevada law.

Dispute Resolution

• Any disputes arising under this Agreement shall be resolved through negotiation first.
• If negotiation fails, the parties agree to mediation in [City, Nevada].
• If mediation fails, the parties agree to binding arbitration in [City, Nevada], in accordance with Nevada statutes.
• Governing Law: This Agreement shall be governed by the laws of the State of Nevada. Venue for any legal proceedings shall be in the courts of Clark/Washoe County, Nevada.

Term and Termination

• Term: This Agreement shall commence on [Start Date] and shall continue until [End Date].
• Option A: Renewal: This Agreement shall automatically renew for successive [Number]-year terms unless either party provides written notice of termination at least [Number] days prior to the end of the then-current term.
• Option B: Termination for Convenience: Either party may terminate this Agreement without cause upon [Number] days’ written notice.
• Termination for Breach: The Client may terminate this Agreement immediately for breach of this Agreement by the Contractor, including, but not limited to, violation of confidentiality or Nevada law.
• Upon termination, the Contractor shall handover all records and deliverables to the Client and shall be paid for all outstanding fees.

Continuing Professional Education (CPE)

If the Contractor is a licensed CPA or bookkeeper in Nevada, the Contractor shall maintain compliance with all Nevada mandatory continuing professional education (CPE) requirements.

Nevada Business Licenses

The Contractor shall maintain all necessary Nevada business licenses (city and state), and comply with annual license renewal requirements.

Amendments

This Agreement may be amended only by a written agreement signed by both parties.

Severability

If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

Force Majeure

Neither party shall be liable for any failure to perform its obligations under this Agreement if such failure is caused by events beyond its reasonable control, including, but not limited to, acts of God, war, civil unrest, labor strikes, fire, flood, pandemics, or government regulations or advisories specific to Nevada.

Entire Agreement

This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements and understandings, whether written or oral, relating to the subject matter hereof.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Client Full Legal Name]

By: [Client Signature]

Name: [Client Printed Name]

Title: [Client Title]

[Contractor Full Legal Name]

By: [Contractor Signature]

Name: [Contractor Printed Name]

Title: [Contractor Title]