Nebraska executive assistant employment contract template

Nebraska Executive Assistant Employment Agreement

This Nebraska Executive Assistant Employment Agreement is made and entered into as of [Date], by and between [Employer Full Legal Name], with its principal place of business at [Employer Address] (“Employer”), and [Employee Full Legal Name], residing at [Employee Address] (“Employee”).

1. Position:

Executive Assistant

2. Job Responsibilities:

• Administering calendars for executives using [Software, e.g., Outlook, Google Calendar].
• Scheduling meetings and travel in accordance with Nebraska time zones.
• Managing sensitive internal and external communications.
• Coordinating confidential business matters and documents.
• Preparing executive-level meeting agendas and minutes.
• Organizing onsite and offsite events compliant with local regulations.
• Screening email and phone calls.
• Tracking tasks and projects.
• Acting as a liaison between executives and staff.
• Handling expense reports according to Nebraska tax and employer policies.
• Supporting project management as delegated.
• Other duties as assigned.

3. Reporting:

• The Employee will report directly to [Executive Title or Name].
• The Employee is expected to maintain discretion, accuracy, and timely response in all duties.

4. Required Skills:

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarization with Nebraska-specific state systems or filings [Specify if any].
• Experience with [CRM System, e.g., Salesforce, HubSpot].
• Experience with [Scheduling Software, e.g., Calendly, Doodle].
• Experience with [Document Management System, e.g., SharePoint, Google Drive].
• Excellent written and verbal communication skills.

5. Work Location:

• The primary work location is [Office Address in Nebraska, including City].
• Option A: Remote work is not permitted.
• Option B: Remote work is permitted, subject to the Employer's remote work policy. [Specify any limitations or requirements].
• The Employer will provide necessary hardware and software.
• The Employee is responsible for secure document handling and compliance with Nebraska data privacy statutes.

6. Employment Type and Hours:

• Full-time.
• Standard weekly hours: [Number] hours per week, Monday through Friday, [Start Time] to [End Time].
• Adherence to Nebraska wage and hour laws.
• Overtime Policy:
• Option A: Overtime is not permitted without prior written authorization from [Executive Title or Name].
• Option B: Overtime will be compensated at a rate of 1.5 times the Employee’s regular hourly rate for hours worked over 40 in a workweek, as required by Nebraska law. Overtime requires prior written authorization.
• Nebraska law does not mandate meal or rest breaks; the employer's policy is as follows: [Specify employer's break policy or state "None Required"].
• Flexible hours: [Specify if applicable, e.g., "Flexible hours are available with supervisor approval within the core business hours of 9:00 AM to 4:00 PM."]
• Compensatory time: [Specify if applicable, e.g., "Compensatory time may be granted in lieu of overtime pay at the employer’s discretion, subject to Nebraska labor laws."]
• Additional work responsibilities outside normal business hours: [Specify if applicable, e.g., "The employee may be required to work occasional evenings or weekends to support executive travel or events, with prior notice whenever possible."]

7. Compensation:

• Base salary: [Dollar Amount] per year, or [Dollar Amount] per hour.
• Payment method: Direct deposit to [Bank Name], account number [Account Number].
• Pay cycle: [Weekly, Bi-weekly, Semi-monthly, Monthly].
• Deductions: All legally required deductions under Nebraska law will be withheld.
• Bonus/Incentive:
• Option A: The Employee is not eligible for bonuses or discretionary incentives.
• Option B: The Employee is eligible for discretionary bonuses based on performance and company profitability, as determined by the Employer.
• Expense Reimbursement: The Employee will be reimbursed for reasonable and necessary business expenses incurred in the performance of their duties, subject to the Employer’s expense reimbursement policy and Nebraska reimbursement requirements.

8. Benefits:

• Health insurance: [Specify health insurance options provided].
• Vision insurance: [Specify vision insurance options provided].
• Dental insurance: [Specify dental insurance options provided].
• Retirement plan: [Specify retirement plan contributions, e.g., 401k with X% employer match].
• Paid vacation: [Number] days per year.
• Sick leave: [Number] days per year. Note that Nebraska does not require paid leave.
• Paid holidays: [List of Nebraska state holidays and any additional company holidays].
• Family and medical leave: Per Employer policy and FMLA requirements.
• Employee assistance program: [Specify if offered].

9. At-Will Employment:

The employment relationship between the Employer and Employee is at-will, meaning that either party may terminate the employment relationship at any time, with or without cause or notice, subject to the terms below.

10. Termination:

• By Employer:
• Option A: Employer may terminate employment at any time, with or without cause.
• Option B: Employer may terminate employment for cause, including but not limited to: [List of examples of cause, e.g., poor performance, violation of company policy, insubordination].
• Notice requirement by Employer: [Number] days' notice or pay in lieu of notice.
• Layoff Protocol: [Describe layoff procedure, e.g., Selection criteria, benefits continuation].
• By Employee:
• Voluntary resignation requires [Number] days' written notice.
• Final Paycheck: The Employee will receive their final paycheck by the next regular payday, as required by Nebraska law.
• Severance:
• Option A: The Employee is not eligible for severance pay.
• Option B: The Employee may be eligible for severance pay, subject to the terms of the Employer’s severance policy. [Specify terms].
• Return of Property: Upon termination, the Employee must immediately return all confidential materials, hardware, and access credentials belonging to the Employer.

11. Intellectual Property:

• All company-related documents, correspondence, and organizational materials produced by the Employee are the property of the Employer.
• Document retention/destruction procedures: [Specify procedure, e.g., "All documents are subject to the Employer’s document retention policy and will be destroyed according to the policy timeline."]
• Restrictions on use or disclosure post-employment: The Employee shall not use or disclose any confidential information belonging to the Employer after termination of employment.

12. Confidentiality:

The Employee acknowledges that they will have access to confidential information concerning the Employer’s business, including but not limited to executive-level information, company strategies, client data, and trade secrets.

The Employee agrees to maintain the confidentiality of all such information during and after employment.

13. Outside Employment and Conflicts of Interest:

• The Employee must disclose any outside employment or activities that may create a conflict of interest with the Employer.
• The Employee must obtain the Employer’s written approval before engaging in any outside employment or activities that could impact their loyalty or confidentiality.

14. Non-Solicitation:

• Option A: This section is intentionally omitted.
• Option B: For a period of [Number] months following termination of employment, the Employee shall not solicit any clients, business partners, or employees of the Employer. This provision is intended to comply with Nebraska law regarding non-solicitation agreements.

15. Employee Conduct and Representation:

• The Employee is expected to maintain a professional appearance and demeanor at all times. [Specify dress code requirements].
• The Employee must adhere to professional communication standards in all interactions with colleagues, clients, and the public.
• The Employee must use company resources responsibly and ethically.

16. Anti-Discrimination and Harassment:

The Employer is an equal opportunity employer and prohibits discrimination and harassment based on race, gender, religion, age, disability, sexual orientation, or any other protected characteristic, in accordance with Nebraska and federal laws.

The Employee must adhere to the Employer’s anti-discrimination and harassment policies. [Reference employer policy document].

17. Workers’ Compensation and Safety:

• The Employee is covered by Nebraska’s workers’ compensation laws.
• The Employee must adhere to occupational safety expectations and report any workplace hazards to the Employer.

18. Grievance Procedures:

The Employee may report workplace grievances or suspected breaches of law or policy to [Designated Contact Person or Department, e.g., Human Resources].

19. Dispute Resolution:

• Option A: Any disputes arising out of or relating to this Agreement shall be resolved through mandatory arbitration in accordance with the rules of the American Arbitration Association.
• Option B: Any disputes arising out of or relating to this Agreement shall be resolved in the state or federal courts located in [County Name], Nebraska, and governed by the laws of the State of Nebraska.

20. Nebraska Statutory Notices:

The Employee acknowledges receipt of all required Nebraska statutory notices, including but not limited to right-to-work disclosures and wage statement information.

The Employer complies with all relevant recordkeeping, tax reporting, and employment eligibility verification requirements, including the use of federal E-Verify.

21. Policy Revisions:

• The Employer reserves the right to revise job duties and policies with reasonable notice to the Employee.
• The Employee agrees to abide by any updated policies.

22. Industry-Specific Regulations:

• Option A: This section is intentionally omitted.
• Option B: The Employee acknowledges that the executive they support is subject to [Industry-specific regulations, e.g., HIPAA, SEC regulations], and agrees to comply with all applicable regulations.

23. Professional Development:

• Option A: The Employer does not offer professional development or training provisions.
• Option B: The Employer may provide professional development or training opportunities relevant to executive assistant advancement and retention, at its discretion. [Specify examples, e.g., Reimbursement for Nebraska-based seminars, professional association memberships].

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________

[Employer Full Legal Name]

By: ____________________________

[Employer Representative Name and Title]

____________________________

[Employee Full Legal Name]