Mississippi janitor employment contract template

Mississippi Janitor Employment Contract

This Full-Time Janitor Employment Contract is made and entered into this [Date] by and between [Employer Full Legal Name], with its principal place of business at [Employer Address], hereinafter referred to as "Employer," and [Employee Full Legal Name], residing at [Employee Address], hereinafter referred to as "Employee."

1. Position and Duties

• The Employer hires the Employee as a Full-Time Janitor.
• The Employee's duties shall include, but are not limited to:
  • Daily cleaning and sanitation of floors, restrooms, break rooms.
  • Waste removal and recycling.
  • Restocking supplies.
  • Operation and basic maintenance of cleaning equipment.
  • Safe handling and storage of cleaning chemicals in compliance with OSHA and Mississippi Department of Health regulations.
  • Completion of routine custodial checklists.
  • Minor building maintenance duties.
  • Reporting of property damage or safety hazards.
  • Setup and breakdown for events.
  • Adherence to specific site security protocols including locking doors and managing access after hours.
• Location-specific Training/Certifications: [Specify if needed, e.g., Bloodborne Pathogen Handling]

2. Work Attire

• Option A: Employee shall wear a uniform provided by the Employer.
• Option B: Employee shall wear attire specified by the Employer: [Describe attire]. Employer will reimburse for the cost of required work shoes up to [Dollar Amount] per year.
• The Employer will provide necessary Personal Protective Equipment (PPE).

3. Worksite

• Primary Worksite: [Address].
• Option A: Alternate Worksite(s): [Address(es)]. Employee may be required to work at these locations as needed.
• Option B: No alternate worksites.

4. Employment Type and Work Schedule

• Employment is Full-Time.
• Regular Workdays: [Days of the week].
• Start Time: [Time]. End Time: [Time].
• Frequency and Duration of Scheduled Breaks: [Number] breaks of [Length] minutes each.
• Minimum Guaranteed Weekly Hours: [Number] hours.
• Overtime: Employee is eligible for overtime pay in accordance with the Fair Labor Standards Act (FLSA) and Mississippi Wage and Hour Law. Overtime will be paid at a rate of one and one-half (1.5) times the employee's regular hourly rate for all hours worked in excess of 40 in a workweek.
• Time-tracking: Employee shall [punch in/out OR keep a written record] of their hours.

5. Schedule Flexibility

• Option A: Employer may require schedule changes with [Number] days' notice. Employee is expected to be available for shift coverage as needed.
• Option B: No schedule changes will be required.
• Shift Rotation: [Specify if applicable, e.g., Evening, Overnight, Weekends].

6. Compensation

• Starting Hourly Wage: [Dollar Amount].
• Eligible Differentials: [Specify if applicable, e.g., Night shift differential of $X per hour].
• Payment Frequency: [Weekly, Bi-weekly].
• Payment Method: [Direct Deposit, Check].
• Wage Deductions: Wages will be subject to deductions for applicable taxes, legal garnishments, and employee-authorized deductions for benefits.

7. Benefits and Entitlements

• Health Insurance: [Offered/Not Offered]. If offered, details are outlined in the employee benefits handbook.
• Paid Vacation: [Specify Accrual Rate and Eligibility].
• Paid Sick Leave: [Specify Accrual Rate and Eligibility - note Mississippi does not mandate this].
• Paid Holidays: [List Holidays].
• Bereavement Leave: [Specify Policy].

8. Worker's Compensation

• The Employer maintains Mississippi worker's compensation insurance.
• Claims Process: Employee must report any work-related injury or illness to [Designated Contact Person] within [Number] days.
• Return-to-Work Policies: Will be addressed on a case-by-case basis in accordance with Mississippi law.

9. Safety and OSHA Compliance

• Employee is expected to comply with all OSHA regulations and site-specific safety procedures.
• Material Safety Data Sheets (MSDS) will be readily available.
• Incident Reporting Obligations: Employee must report all incidents immediately to [Designated Contact Person].

10. Training

• Required Training: [List Training, e.g., Equipment Use, Chemical Handling, Emergency Evacuation].
• Training Schedule: [Specify when training will be provided].

11. Behavioral Standards

• Employee is expected to conduct themselves professionally and respectfully at all times.
• Theft or misuse of employer property is strictly prohibited.
• Substance abuse on duty is strictly prohibited.
• Adherence to site rules and policies is required.
• Maintenance of confidentiality regarding sensitive information observed in the course of cleaning is required.

12. Reporting Hierarchy and Supervision

• Employee will report to [Supervisor Name and Title].
• Routine supervision will be provided [Frequency].
• Communication with facility occupants: Employee is expected to [Describe Expected Interaction].

13. Security Access

• Option A: Employee will be provided with keys/access devices. Employee is responsible for the security of these items. Loss or misuse will result in disciplinary action, up to and including termination.
• Option B: Employee will not be provided with keys/access devices and will only work during supervised shifts.

14. Time Off and Sick Leave Requests

• Time off requests must be submitted to [Supervisor Name] at least [Number] days in advance.
• Sick leave notification: Employee must notify [Supervisor Name] as soon as possible if unable to work due to illness.

15. Anti-Discrimination and Anti-Harassment

• The Employer is an Equal Opportunity Employer and prohibits discrimination and harassment based on race, color, religion, sex, national origin, age, disability status, or any other characteristic protected by Title VII, the ADA, and applicable Mississippi laws.
• Reporting Procedures: Any instance of discrimination or harassment should be reported immediately to [Designated Contact Person or HR Department].

16. At-Will Employment

• Employment is at-will, meaning that either party may terminate the employment relationship at any time, for any lawful reason, or for no reason, with or without notice.
• Option A: Employer requires [Number] days written notice of resignation.
• Termination Procedures: Upon termination, the Employee must return all employer property, including uniforms and keys. Final wage payment will be made in accordance with Mississippi law.

17. Grounds for Immediate Termination

• Theft
• Gross Misconduct
• Repeated Safety Violations
• Unauthorized Absences
• Violation of employer substance abuse policy

18. Background Checks and Drug Screening

• Option A: Employment is contingent upon successful completion of a background check and drug screening.
• Option B: No background check or drug screening is required.

19. Transportation

• Option A: If transportation between multiple worksites is required during paid working hours, the Employee will be reimbursed for mileage at the current IRS rate.
• Option B: The employer will provide transportation between multiple worksites, if required.

20. Medical Fitness and Physical Requirements

• The Employee must be able to perform the essential functions of the job with or without reasonable accommodation. These functions include regular lifting (up to [Weight] lbs), prolonged standing, and operation of cleaning equipment.
• Job Accommodation Requests: Employee should submit any job accommodation requests in writing to [Designated Contact Person].

21. Dispute Resolution

Any disputes arising out of or related to this agreement shall be resolved through good-faith negotiation. If negotiation fails, the parties agree to attempt mediation before resorting to litigation. This agreement shall be governed by and construed in accordance with the laws of the State of Mississippi. Venue for any legal action shall be in [County Name] County, Mississippi.

22. Required Postings

The Employer will maintain all required postings and notices as required by Mississippi and federal law, including the FLSA poster, OSHA rights, EEOC notices, and worker's compensation notification.

23. Recordkeeping and Reviews

The Employer maintains records of employee hours worked and wages paid. The Employer reserves the right to conduct periodic reviews, performance evaluations, or site audits.

24. Moonlighting

• Option A: Employee is permitted to engage in secondary employment, provided it does not interfere with the performance of their duties for the Employer.
• Option B: Employee must disclose any secondary employment to the Employer.

25. Firearms and Weapons

The unlawful possession or use of firearms or weapons while on duty or on employer premises is strictly prohibited.

26. Confidentiality

Employee agrees to hold confidential all proprietary information of the Employer and its clients.

27. Contract Modifications

Any modifications to this contract must be in writing and signed by both parties.

28. Severability

If any provision of this contract is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

29. Entire Agreement

• This contract constitutes the entire agreement between the parties and supersedes all prior agreements and understandings, whether written or oral.
• Optional Elements/Adjustments: [Specify any additional agreements or adjustments].

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________
[Employer Full Legal Name]

By: ____________________________
[Employer Representative Name and Title]

____________________________
[Employee Full Legal Name]