Massachusetts office manager employment contract template

Massachusetts Office Manager Employment Contract

This agreement is made and entered into as of [Date] by and between:

• [Company Name], a company organized and existing under the laws of Massachusetts, with its principal place of business at [Company Address] ("Employer"), and
• [Employee Name], residing at [Employee Address] ("Employee").

1. Position

• The Employer hires the Employee as a full-time Office Manager.
• Option A: The Employee shall report to [Reporting Manager Name], [Reporting Manager Title].
• Option B: The Employee shall report to the Executive Leadership.

2. Job Description

• The Employee's primary duties and responsibilities include, but are not limited to:
  • Office Administration
  • Facilities Management
  • Supervision of clerical and administrative support staff
  • Scheduling and calendar management
  • Vendor management
  • Purchasing office supplies and equipment
  • Overseeing physical and digital records management compliant with Massachusetts data privacy and record retention laws.
  • Coordination of building maintenance and safety protocols
  • Acting as primary point of contact for internal staff and external visitors
  • Managing travel arrangements
  • Budgeting and expense tracking
  • Invoicing and accounts payable/receivable liaison
  • Implementation of workplace procedures in line with Massachusetts labor and health regulations.
• The Employee must possess:
  • Mastery of common office software.
  • Knowledge of document management systems.
  • Knowledge of Massachusetts employment posters and compliance documentation.
  • Knowledge of regulatory reporting.
  • Knowledge of OSHA compliance for office settings.

3. Work Location

• The primary work location shall be [Company Address], Massachusetts.
• Option A: The Employee may be required to work at secondary work sites as needed with prior notice.
• Option B: The Employee is eligible for a hybrid/remote work arrangement, subject to Employer policy.

4. Employment Classification

• The Employee is classified as a full-time [Exempt/Non-Exempt] employee under Massachusetts wage and hour law.
• Option A (Non-Exempt): Employee is entitled to overtime pay for hours worked over 40 in a workweek at a rate of 1.5 times their regular hourly rate, as required by Massachusetts law.
• Option B (All): The Employer will comply with Massachusetts law regarding meal and rest breaks.

5. Compensation

• The Employee's base salary is [Salary Amount] per [Year/Pay Period], payable [Frequency of Payment, e.g., bi-weekly].
• Wages will be paid via [Method of Payment, e.g., direct deposit].
• Option A: The Employee is eligible for a performance-based bonus of up to [Bonus Percentage or Amount], subject to Employer's discretion and performance goals.
• The Employer will reimburse authorized business expenses in accordance with Massachusetts law and Company policy.

6. Benefits

• The Employee is eligible for the following benefits:
  • Health insurance
  • Dental insurance
  • Vision insurance
  • Retirement plan [e.g., 401(k)]
  • Life insurance
  • Disability insurance
  • Paid vacation [Number of Days]
  • Paid personal days [Number of Days]
  • Massachusetts Paid Family and Medical Leave (PFML) in accordance with Massachusetts law.
  • Massachusetts Earned Sick Time as required by Massachusetts law.
  • Observed Massachusetts and federal holidays.

7. Confidentiality

• The Employee agrees to hold all confidential information relating to the Employer's business, employee or client data, and trade secrets in strict confidence, complying with Massachusetts Data Security Regulations (201 CMR 17.00).
• This confidentiality obligation survives the termination of employment.

8. Intellectual Property

• All work product or materials generated by the Employee during employment are the sole property of the Employer, consistent with Massachusetts employment law.

9. Workplace Conduct and Code of Ethics

• The Employee shall comply with all Employer policies and Massachusetts anti-harassment, sexual harassment training, equal employment opportunity, and non-discrimination laws.
• The Employee shall participate in workplace safety programs and promptly report any injuries or unsafe conditions.

10. Employment-at-Will

• The Employee's employment is at-will, meaning either party may terminate the employment relationship at any time, with or without cause, subject to the following:
  • [Notice Period, e.g., Two weeks notice required for resignation by Employee]
  • Final payment of wages due on the termination date as required by Massachusetts law.
  • Payout of accrued, unused vacation pay as required by Massachusetts law.
  • Return of company equipment and materials.

11. Non-Competition

• Option A: Employee agrees to the following Non-Competition terms.
  • For a period of [Number] months following termination of employment, the Employee shall not engage in any business activity competitive with the Employer within [Geographic Area], consistent with the Massachusetts Noncompetition Agreement Act.
  • The Employer shall provide [Garden Leave Pay/Other Consideration] during the restricted period, if required under Massachusetts law.
• Option B: Non-Competition restrictions do not apply to this position.

12. Dispute Resolution

• The parties agree to attempt to resolve any disputes informally before resorting to formal legal proceedings.
• Option A: Any disputes arising out of or relating to this agreement shall be settled by mediation in [City, State] under the rules of [Mediation Organization].
• Option B: Any unresolved legal disputes will be handled in Massachusetts courts, governed by Massachusetts law.

13. Workers' Compensation and Unemployment Insurance

• The Employer will maintain workers' compensation insurance and comply with Massachusetts unemployment insurance provisions.

14. Tax Withholding

• The Employer will withhold Massachusetts earned income tax and other applicable taxes from the Employee's wages.

15. Training and Continuing Education

• Option A: The Employee may be required to participate in employer-sponsored training or continuing education relevant to the office management profession.

16. Review and Updates

• The Employer may periodically review and update the job description and terms of this agreement to reflect changes in Massachusetts law or Employer policy, with written notice to the Employee.

17. Entire Agreement

• This agreement constitutes the entire agreement between the parties and supersedes all prior or contemporaneous communications and proposals, whether oral or written.

IN WITNESS WHEREOF, the parties have executed this agreement as of the date first written above.

____________________________

[Employer Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

____________________________

[Employee Name]