Massachusetts executive assistant employment contract template

Massachusetts Executive Assistant Employment Contract

This Massachusetts Executive Assistant Employment Contract (the "Agreement") is made and entered into as of [Date] by and between [Company Name], a company organized and existing under the laws of Massachusetts, with a principal place of business at [Company Address] ("Employer"), and [Employee Name], residing at [Employee Address] ("Employee").

1. Employment

• Option A: The Employer hereby employs the Employee as a full-time Executive Assistant.
• Option B: The Employer hereby employs the Employee as a part-time Executive Assistant.

2. Position and Responsibilities

• The Employee shall serve as an Executive Assistant, providing high-level administrative, organizational, and logistical support to the Employer's executive(s).
• Responsibilities include, but are not limited to:
  • Calendar management and scheduling.
  • Meeting coordination, including preparation of materials.
  • Travel planning and reimbursement.
  • Expense report preparation.
  • Executive correspondence.
  • Gatekeeping and reception of visitors.
  • Document preparation and editing.
  • File and record maintenance.
  • Handling confidential data.
  • Event planning.
  • Monitoring projects for deadlines and action items.
  • Managing sensitive schedules.
  • Organizing board materials.
  • Acting as a liaison between executives and other departments or external parties.
  • Other duties as reasonably assigned.

3. Tools and Technology

• The Employee shall be proficient in the use of:
  • Office productivity suites (e.g., Microsoft Office, Google Workspace).
  • Scheduling platforms (e.g., Outlook Calendar, Google Calendar).
  • Video conference systems (e.g., Zoom, Microsoft Teams).
  • Contact management databases (e.g., Salesforce, HubSpot).
• The Employee shall maintain confidentiality in handling both digital and hard copy information.

4. Reporting Structure

• The Employee shall report directly to [Executive Name], [Executive Title].
• The Employee's level of decision-making authority on behalf of the executive(s) is [Description of Authority].
• The Employee is expected to communicate professionally with internal and external stakeholders.

5. Work Location

• Option A: The Employee's principal work location is [Company Address], Massachusetts. On-site attendance is required.
• Option B: The Employee's principal work location is [Company Address], Massachusetts. A hybrid work arrangement is permitted as follows: [Description of Hybrid Arrangement].
• Option C: The Employee's principal work location is [Employee's Home Address], Massachusetts. A remote work arrangement is permitted.
• The Employer will provide the following resources for the Employee's work: [List of Resources, e.g., laptop, phone, dedicated workspace, secure means for handling confidential information].

6. Working Hours

• The Employee's normal working hours are from [Start Time] to [End Time], with a [Length of Break] lunch break.
• The Employee may be required to work overtime outside of standard hours.
• All hours worked must be recorded and paid in accordance with Massachusetts law.
• Overtime will be paid at 1.5x the regular rate for hours worked over 40 per week.
• The Employee is entitled to meal and rest breaks as required by Massachusetts law.

7. Compensation

• Option A: The Employee's annual salary is [Salary Amount], payable [Pay Frequency, e.g., bi-weekly].
• Option B: The Employee's hourly wage is [Hourly Wage], payable [Pay Frequency, e.g., bi-weekly].
• The Employee is eligible for overtime pay as specified in Section 6.
• Option A: The Employee is eligible for a bonus/incentive plan linked to executive/office performance, as described in [Bonus Plan Document].
• Option B: The Employee is not eligible for a bonus or incentive plan.
• Permitted expense reimbursements will be made upon timely reporting and approval, according to company policy.

8. Benefits

• The Employer provides the following benefits:
  • Employer-contributed health insurance.
  • Employer-contributed dental insurance.
  • Employer-contributed vision insurance.
  • Employer-contributed life insurance.
  • Employer-contributed disability insurance.
  • [Number] days of paid time off (vacation days).
  • [Number] days of sick leave.
  • Massachusetts Paid Family and Medical Leave in accordance with Massachusetts law.
  • Bereavement leave as per company policy.
  • Observed holidays: [List of Holidays].
  • Option A: Eligibility for participation in the company's retirement plan after [Number] months of employment.
  • Option B: Retirement plan eligibility: [Description of Retirement Plan].
  • Option A: Reimbursement for professional development/training up to [Dollar Amount] per year.
  • Option B: Reimbursement for professional development/training: [Description of Professional Development Reimbursement].
  • Option A: Public transportation or parking stipend of [Dollar Amount] per month.
  • Option B: No Public transportation or parking stipend will be provided.
  • Access to Employee Assistance Program (EAP), if available.

9. Confidentiality

• The Employee acknowledges that they will have access to confidential information, including company trade secrets, the executive's business and personal information, and privileged communications.
• The Employee shall maintain strict confidentiality of all such information indefinitely, both during and after employment.
• The Employee shall comply with Massachusetts-specific confidentiality and data protection standards.

10. Intellectual Property

• All intellectual property created by the Employee during the course of their employment, including executive materials, presentations, procedures, and other work products, shall be the sole and exclusive property of the Employer.
• The Employee shall not use any third-party content without proper authorization.

11. Conflict of Interest

• The Employee shall promptly disclose any actual or potential conflicts of interest.
• The Employee shall refrain from outside employment that impairs job duties or compromises confidentiality.

12. At-Will Employment

• The Employee's employment is at-will under Massachusetts law, meaning that either party may terminate the employment relationship at any time, with or without cause or notice, subject to the notice requirements below.
• Voluntary Termination: The Employee must provide [Number] weeks' written notice of resignation.
• Involuntary Termination: The Employer must provide [Number] weeks' written notice of termination, except in cases of willful misconduct, gross negligence, or breach of confidentiality, which may result in immediate dismissal.
• Upon termination, the Employee shall return all company and executive property.
• The Employee's final paycheck and accrued benefits will be delivered within the time limits required by Massachusetts statutes.

13. Anti-Harassment and Non-Discrimination

• The Employer is committed to providing a workplace free of harassment and discrimination.
• The Employer prohibits discrimination based on race, color, religious creed, national origin, sex, gender identity, sexual orientation, age, genetic information, marital status, disability, veteran status, or military service, as protected by Massachusetts law.
• The Employer prohibits workplace bullying and microaggressions.

14. Social Media and Communications Policy

• The Employee's use of social media on behalf of the company or executive(s) must comply with company policy.
• The Employee shall not disparage the Employer or executive(s) during or after employment.

15. Compliance Training

• The Employee shall participate in compliance trainings as mandated by Massachusetts law, including sexual harassment prevention training.
• The Employee shall comply with all written company policies and manuals.

16. Non-Solicitation/Non-Compete

• Any non-solicitation or non-compete clauses must comply with the Massachusetts Noncompetition Agreement Act.
• Option A: The Employee agrees not to solicit employees or clients of the Employer for a period of [Number] months following termination of employment.
• Option B: No non-solicitation or non-compete agreement will be included.

17. Dispute Resolution

• The Employer and Employee agree to attempt to resolve any disputes through internal complaint escalation and mediation before resorting to litigation.
• Any legal disputes shall be governed by the laws of Massachusetts, and the courts of Massachusetts shall have jurisdiction.
• Mandatory arbitration is prohibited to the extent prohibited by Massachusetts law regarding employment disputes.

18. Legal Compliance

• The Employee must be legally eligible to work in the United States.
• The Employee is notified of their rights under the Massachusetts Earned Sick Time Law, the Massachusetts Wage Act, and other state-mandated disclosures.
• The Employee shall comply with all applicable federal, state, and local laws and regulations, including Massachusetts overtime laws, safe workplace regulations, and record-keeping requirements.

19. Disability Accommodation

• The Employer will provide reasonable accommodations for disabilities consistent with Massachusetts anti-discrimination statutes.
• The Employee should contact [HR Contact] to request an accommodation.

20. Amendment

Any amendment or waiver to this Agreement must be in writing and signed by both parties.

21. Entire Agreement

• This Agreement constitutes the entire agreement between the parties and supersedes any prior verbal or written offers or understandings.
• This Agreement may be updated in the future with documented agreement from both parties.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________

[Employer Name]

By: ____________________________

[Employer Representative Name]

[Employer Representative Title]

____________________________

[Employee Name]