Louisiana cleaning service contract template

Louisiana Cleaning Service Agreement

This Louisiana Cleaning Service Agreement ("Agreement") is made and entered into as of this [Date], by and between:

• [Cleaning Service Provider's Legal Name], a [State of Formation] [Business Entity Type] with its principal place of business at [Street Address, City, State, Zip Code] (hereinafter referred to as "Provider"), and
• [Client's Legal Name], residing at [Street Address, City, State, Zip Code] or having its principal place of business at [Street Address, City, State, Zip Code] (hereinafter referred to as "Client").

Provider's Phone Number: [Phone Number]

Provider's Email Address: [Email Address]

Client's Phone Number: [Phone Number]

Client's Email Address: [Email Address]

1. Property and Location of Services

• Option A: The services to be provided under this Agreement will be performed at the following location: [Property Address, City, State, Zip Code].
  • Type of Property:
    • Residential
    • Commercial
    • Industrial
    • Specialized (e.g., Healthcare Facility): [Specify]
• Option B: The services to be provided under this agreement will be performed at the following locations. Refer to attached schedule marked as Exhibit A.
  • Property Owner or Authorized Representative: [Name]

2. Scope of Cleaning Services

• Option A: Routine Cleaning
  • Description: Provider will perform routine cleaning services as described in Exhibit B, attached hereto.
• Option B: Deep Cleaning
  • Description: Provider will perform deep cleaning services as described in Exhibit C, attached hereto.
• Option C: Specialized Services (select all that apply)
  • Sanitization/Disinfection (compliant with Louisiana public health orders)
  • Floor Care (specify type: [Type of Floor Care])
  • Window Cleaning
  • Waste Removal
  • Carpet Cleaning
  • Upholstery Cleaning
  • Air Duct Cleaning
  • Other: [Specify]
• Option D: Frequency of Services
  • One-Time
  • Daily
  • Weekly
  • Bi-Weekly
  • Monthly
  • Other: [Specify]
• Excluded Services: The following services are specifically excluded from this Agreement: [List Excluded Services].

3. Cleaning Supplies and Equipment

• Option A: Provider Supplied
  • Provider will supply all necessary cleaning supplies and equipment. All cleaning agents used will comply with applicable Louisiana health and environmental regulations.
• Option B: Client Supplied
  • Client will supply all necessary cleaning supplies and equipment. Client is responsible for ensuring products are suitable for the premises. Provider is not responsible for damages if Client supplied products are used improperly or are defective.
• Product Specifications: All cleaning supplies must be [specify brands, environmentally friendly, etc.].

4. Compliance with Laws

Provider represents and warrants that it is in full compliance with all applicable Louisiana and local parish laws, ordinances, and regulations, including but not limited to:

• Business Registration: Valid Louisiana business registration.
• Licenses and Permits: Possesses all required state and local permits and licenses for cleaning services, including [Specify Licenses, e.g., New Orleans Occupational License]. Copies are attached as Exhibit D.
• Environmental Regulations: Complies with Louisiana Department of Environmental Quality (LDEQ) rules for chemical use/disposal.
• Occupational Health and Safety: Adheres to all applicable occupational health and safety standards.
• Healthcare Cleaning Requirements (if applicable): Complies with applicable Medicaid/healthcare cleaning requirements.

Provider shall maintain ongoing compliance with all applicable laws and regulations throughout the term of this Agreement.

5. Term and Termination

• Start Date: [Date]
• Service Days/Hours: [Days of the Week], [Start Time] - [End Time]
• Duration: [Number] [Weeks/Months/Years]
• Option A: Renewal
  • This Agreement shall automatically renew for successive [Number] [Weeks/Months/Years] periods unless either party provides written notice of non-renewal at least [Number] days prior to the end of the then-current term.
• Option B: Termination
  • Termination for Breach: Either party may terminate this Agreement upon [Number] days written notice if the other party materially breaches this Agreement and fails to cure such breach within the notice period.
  • Termination for Convenience: Client may terminate this agreement with [Number] days written notice. A termination fee of [Amount] may be applied at Provider's discretion.
  • Termination Due to Force Majeure: Either party may terminate this agreement as detailed in Clause 13.

6. Fees and Payment

• Option A: Flat Rate
  • The fee for services is a flat rate of [Amount] per [Week/Month/Service].
• Option B: Hourly Rate
  • The hourly rate for services is [Amount] per hour.
• Option C: Square Footage
  • The fee for services is [Amount] per square foot.
• Option D: Per-Service
  • The fee for each service is detailed in Exhibit E, attached hereto.
• Payment Terms: Payment is due within [Number] days of invoice date.
• Accepted Payment Methods: [List Accepted Payment Methods, e.g., Check, Credit Card, ACH Transfer].
• Late Payment Penalty: Late payments will be subject to a late fee of [Amount] or [Percentage]% per month, as permitted by Louisiana law.
• Invoicing Procedure: Provider will submit invoices [Frequency of Invoices, e.g., Weekly, Monthly].
• Tax Responsibility: Client is responsible for any applicable state and local sales/use taxes as per Louisiana Revenue regulations.
• Ancillary Charges: [Detail any additional charges, e.g., emergency response fees, holiday rates, hazardous material surcharges.]

7. Indemnification and Liability

To the fullest extent permitted by Louisiana law, Provider shall indemnify, defend, and hold harmless Client from and against any and all claims, losses, damages, liabilities, costs, and expenses (including reasonable attorneys' fees) arising out of or relating to Provider's negligent acts or omissions in the performance of its services under this Agreement.

Provider's liability for property damage, theft, or loss is limited to [Dollar Amount]. Client is responsible for securing valuables.

Client is responsible for disclosing any hazardous conditions on the property.

8. Insurance

Provider maintains the following insurance coverage:

• General Liability Insurance: [Dollar Amount] per occurrence. Certificate of insurance is attached as Exhibit F.
• Workers' Compensation Insurance: As required by Louisiana law, if applicable.

Provider shall provide Client with proof of insurance upon request.

9. Background Checks

• Option A: Required
  • Provider will conduct background checks on all employees in compliance with the Louisiana Criminal Background Check Law, if services are performed at sensitive locations (e.g., schools, nursing facilities).
• Option B: Not Required
  • Background checks are not required for the services provided under this agreement.

10. Confidentiality and Data Privacy

Provider agrees to maintain the confidentiality of all Client information and data and to comply with all applicable Louisiana data protection statutes.

Provider will take reasonable measures to secure access credentials (e.g., for alarm systems).

11. Site Access and Security

Client will provide Provider with access to the property during the agreed-upon service hours.

Client will provide Provider with [Keys/Alarm Codes/Access Instructions].

Provider will adhere to Client's emergency procedures, as provided by Client.

12. Client Responsibilities

• Client is responsible for securing valuables.
• Client is responsible for disclosing any hazardous conditions.
• Client is responsible for ensuring a safe work environment.

13. Force Majeure

Neither party shall be liable for any failure to perform its obligations under this Agreement if such failure is caused by any event of force majeure, as defined under Louisiana law (LA Civil Code articles), including but not limited to acts of God, war, terrorism, hurricanes, flooding, state or parish emergency declarations, or COVID-19 or similar pandemics.

14. Quality Assurance

• Option A: Inspection
  • Client will have [Number] hours to inspect the services provided and notify Provider of any unsatisfactory work.
• Option B: Service Guarantee
  • Provider guarantees its services and will correct any unsatisfactory work within [Number] days of notification.
• Dispute Notice: All disputes must be submitted in writing to [Email Address/Mailing Address].

15. Change Orders

Any changes or additional services must be requested in writing and approved by both parties in a written change order.

Fee adjustments for change orders will be agreed upon in writing.

16. Service Cancellation/Suspension

• Option A: Client Cancellation
  • Client may cancel a scheduled service with [Number] hours' notice.
• Option B: Provider Cancellation
  • Provider may suspend services due to unforeseen circumstances with reasonable notice to Client.

17. Complaints and Claims

Client complaints and claims must be submitted in writing to [Email Address/Mailing Address].

Provider will maintain service records for [Number] years, in compliance with Louisiana business recordkeeping laws.

18. Governing Law and Dispute Resolution

This Agreement shall be governed by and construed in accordance with the laws of the State of Louisiana.

Venue and jurisdiction shall be in [Parish Name] Parish, Louisiana.

Any dispute arising out of or relating to this Agreement shall be resolved through [Negotiation/Mediation/Arbitration/Small Claims Court], in accordance with Louisiana law.

19. Representations and Warranties

Provider represents and warrants that its personnel are properly trained, insured, legally authorized to work in the U.S., and that its services meet Louisiana and local sanitation and safety standards.

20. Non-Solicitation

During the term of this Agreement and for a period of [Number] [Months/Years] after its termination, Client shall not solicit or hire any of Provider's employees.

21. Independent Contractor Status

Provider is an independent contractor and not an employee of Client. Client will not be responsible for any employee benefits or tax liabilities related to Provider's personnel.

22. Entire Agreement

This Agreement constitutes the entire agreement between the parties and supersedes all prior or contemporaneous communications and proposals, whether oral or written, relating to the subject matter hereof.

23. Amendment

This Agreement may be amended only by a written instrument signed by both parties.

24. Assignment

This Agreement may not be assigned by either party without the prior written consent of the other party.

25. Notice

All notices under this Agreement shall be in writing and shall be deemed to have been duly given when delivered personally, sent by certified mail, return receipt requested, or sent by email to the addresses set forth above.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________

[Cleaning Service Provider's Legal Name]

By: [Authorized Representative Name]

Title: [Title]

Date: [Date]

____________________________

[Client's Legal Name]

By: [Authorized Representative Name]

Title: [Title] (if applicable)

Date: [Date]

Exhibits:

• Exhibit A: Schedule of Locations (if applicable)
• Exhibit B: Scope of Routine Cleaning Services
• Exhibit C: Scope of Deep Cleaning Services
• Exhibit D: Copies of Licenses and Permits
• Exhibit E: Per-Service Fees (if applicable)
• Exhibit F: Certificate of Insurance