Illinois janitor employment contract template

Illinois Janitor Employment Contract

This Illinois Janitor Employment Contract ("Agreement") is made and entered into as of [Date] by and between:

[Employer Full Legal Name], a [Employer Type, e.g., Illinois Corporation], with its principal place of business at [Employer Address] ("Employer"),

and

[Employee Full Legal Name], residing at [Employee Address] ("Employee").

1. Position:

The Employer hereby employs the Employee as a Full-Time Janitor.

Option A: The Employee accepts such employment and agrees to perform faithfully and diligently the duties and responsibilities assigned to them.

Option B: Employee agrees to perform additional duties as assigned by the Employer.

2. Job Responsibilities:

The Employee's job responsibilities shall include, but not be limited to, the following:

Facility cleaning (e.g., offices, hallways, common areas)

Restroom sanitation and maintenance

Trash and recycling removal

Floor maintenance (sweeping, mopping, buffing, stripping, waxing)

Replenishment of supplies (e.g., soap, paper towels)

Light minor repairs (e.g., replacing light bulbs)

Option A: Snow and ice removal (if applicable)

Option B: Window cleaning

Proper use and handling of cleaning chemicals per OSHA Hazard Communication Standard

Required operation of cleaning or safety equipment

Compliance with all relevant Illinois and municipal health, safety, and environmental codes, including safe handling and storage of cleaning agents and waste.

Universal precautions for bloodborne pathogens, if exposed.

Adherence to any posted Material Safety Data Sheet (MSDS) procedures on-site.

3. Work Location and Hours:

The Employee's primary work location will be at [Work Location Address/Campus/Multiple Sites].

Option A: The Employee's standard shift/preferred hours will be [Shift/Preferred Hours].

Option B: The Employer expects punctual attendance.

Option C: The process for requesting shift changes, sick days, or coverage swaps is as follows: [Specify Process].

Option D: Janitorial services involve work in [Schools/Hospitals/Public Buildings/Unionized Facilities].

Sub-Option 1: Additional site-specific requirements: [Specify Requirements].

Sub-Option 2: Background checks required: [DCFS checks if in a school/Specify Other Background Checks].

4. Employment Status and Hours:

The Employee's employment is full-time.

Option A: The minimum hours per week will be [Minimum Hours, e.g., 35-40].

Option B: Standard/expected shift scheduling: [Specify Schedule].

Option C: Overtime eligibility and calculation will be in accordance with the Illinois Wage Payment and Collection Act and the Fair Labor Standards Act (FLSA), including a premium for hours worked over 40 in a workweek.

Option D: Compensable time includes required cleanup/setup before or after shift.

5. Meal and Rest Breaks:

The Employee's meal and rest break entitlements will be in compliance with Illinois law.

Option A: A minimum of a 20-minute unpaid meal break for shifts of 7.5 hours or more.

Option B: Reasonable unpaid breaks for bathroom use.

Option C: Paid short rest periods, if provided by the Employer.

Option D: Policies for lateness, absences, call-ins, and discipline/corrective action for attendance issues will be as follows: [Specify Policies].

Sub-Option 1: Illinois requires written notice for terminations.

6. Compensation:

The Employee will be compensated as follows:

Option A: Hourly wage: [Hourly Wage] (not less than the Illinois minimum wage, adjusted for any relevant municipal minimums).

Option B: Pay frequency: [Bi-weekly/Weekly].

Option C: Payment method: [Direct Deposit/Other Payment Methods].

Option D: Shift differentials for night or hazardous work: [Specify Differentials].

Option E: Potential incentive or performance bonuses specific to janitorial duties: [Specify Bonuses].

Option F: Overtime or holiday pay rates will be aligned with Illinois law.

Option G: Deductions: Taxes, Social Security, and approved payroll deductions.

Option H: Reimbursement of legitimate work-related expenses: Travel between sites, uniform cleaning (if not employer-laundered), job-related certifications.

7. Benefits:

The Employee will be eligible for the following benefits, subject to the terms and conditions of the applicable plans:

Option A: Health insurance (if required by ACA or company policy).

Option B: Dental and vision insurance.

Option C: Paid sick leave (per Illinois and local ordinances).

Option D: Paid vacation.

Option E: Holiday pay (for major Illinois holidays if janitorial work is suspended).

Option F: Personal leave.

Option G: Family/medical leave (with reference to both federal FMLA and Illinois Family Care Act rights).

Option H: Workers' compensation insurance (as required by Illinois law).

Option I: Unemployment insurance (as required by Illinois law).

8. Training:

The Employer will provide the Employee with mandatory on-the-job training.

Option A: Proper hazardous chemical use.

Option B: Accident prevention.

Option C: Emergency evacuation.

Option D: Fire safety.

Option E: Bloodborne pathogen protocols.

Option F: Covid-19 safety.

Option G: Lifting techniques.

Option H: Ongoing compliance with Illinois OSHA (IL-OSHA) and any specific municipal or facility safety protocols.

Option I: Documentation of annual refresher trainings, as needed.

9. Workplace Policies and Conduct:

The Employee must adhere to the following workplace policies and standards of conduct:

Dress code (uniform, PPE use as required).

Professional conduct.

Reporting of hazards.

Proper equipment operation.

Zero tolerance for unauthorized removal or misuse of employer or client property.

Prohibition of theft, substance abuse, and violence.

10. Confidentiality:

The Employee may have access to confidential information.

Option A: The Employee must maintain the confidentiality of client information, sensitive areas, or security codes.

Option B: The Employee must not disclose non-public information about the Employer, staff, clients, or facility operations.

11. Intellectual Property:

Option A: This section intentionally omitted (Not applicable to standard janitorial roles).

Option B: If applicable, Intellectual Property terms would be outlined here

12. Collective Bargaining (If Applicable):

Option A: This section intentionally omitted (Not applicable if non-union).

Option B: If the company requires participation in collective bargaining (unionized janitorial staff), the details would be outlined here. This would include membership, dues, applicable union contract terms, grievance/disciplinary processes, and seniority/layoff policies, in compliance with the Illinois Labor Relations Board and current CBA.

13. Equal Opportunity and Anti-Discrimination:

The Employer is an equal opportunity employer.

Option A: The Employer prohibits discrimination based on race, color, creed, religion, sex, sexual orientation, gender identity, age, disability, national origin, ancestry, marital status, military status, arrest records, or other protected characteristics under the Illinois Human Rights Act and federal law.

Option B: The Employer has complaint/reporting procedures and protects employees from retaliation for reporting discrimination or harassment.

14. Termination:

The Employee's employment is at-will, unless expressly limited by a union CBA or written agreement.

Option A: Termination and disciplinary procedures will include written warnings.

Option B: The Employer will provide a final paycheck in accordance with Illinois law.

Option C: The Employee must return uniforms/keys/equipment upon termination.

Option D: The Employer reserves the right to voluntary resignation, discharge for cause, or layoff, while prohibiting unlawful retaliation for lawful off-duty conduct.

15. Dispute Resolution:

Any disputes arising out of or relating to this Agreement shall be resolved as follows:

Option A: Illinois law governs this agreement.

Option B: Venue for any legal action shall be within Illinois.

Option C: The parties will attempt to resolve disputes through internal management review, mediation, or arbitration, as agreed.

Option D: If unresolved, either party may pursue legal action in court.

16. Health and Safety:

The Employer will comply with all Illinois statutory health and safety requirements for janitorial staff.

Option A: Provision of proper PPE.

Option B: Injury reporting procedures.

Option C: Protocols for infectious disease or hazardous exposure.

Option D: Reference to the Illinois Workplace Violence Prevention Act (if applicable).

Option E: Written explanation of the workers' compensation process.

17. Prevailing Wage (If Applicable - Public Sector):

Option A: This section intentionally omitted (Not applicable unless public sector).

Option B: If Employee will work in the public sector, this section will reflect prevailing wage requirements and compliance with the Illinois Prevailing Wage Act.

18. School Settings (If Applicable):

Option A: This section intentionally omitted (Not applicable unless working in a school).

Option B: If the Employee will work in school settings, this section will require compliance with fingerprinting, background investigation, and checklists per the Illinois School Code and CPS or ISBE policies.

19. Driving (If Applicable):

Option A: This section intentionally omitted (Not applicable unless Employee drives on duty).

Option B: If the Employee may drive on duty, this section will require a valid Illinois driver's license, proof of insurability, and a review of the transportation/vehicle policy.

20. Notice and Amendment:

Any notice required or permitted under this Agreement shall be in writing.

Option A: Changes to the Agreement must be in writing and signed by both parties.

Option B: The Employer reserves the right to update policies as Illinois law changes.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________

[Employer Full Legal Name]

By: ____________________________

[Employer Representative Name and Title]

____________________________

[Employee Full Legal Name]