Idaho cleaning service contract template

Idaho Cleaning Service Contract

This Idaho Cleaning Service Contract (the "Agreement") is made and entered into as of [Date], by and between:

• [Cleaning Service Provider Legal Name], a [State of Incorporation] [Entity Type, e.g., Corporation, LLC] with its principal place of business at [Cleaning Service Provider Idaho Business Address] ("Service Provider"), and
• [Client Legal Name], a [State of Incorporation, if applicable] [Entity Type, e.g., Individual, Corporation, LLC] with its principal place of business/residence at [Client Idaho Business/Residential Address] ("Client").

WHEREAS, the Client desires to engage the Service Provider to provide cleaning services at the Client's premises, and the Service Provider desires to provide such services, subject to the terms and conditions set forth herein.

NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as follows:

1. Scope of Services

• Option A: General Cleaning
  • The Service Provider shall provide general cleaning services as described in Exhibit A attached hereto.
• Option B: Deep Cleaning
  • The Service Provider shall provide deep cleaning services as described in Exhibit B attached hereto.
• Option C: Specialty Services
  • The Service Provider shall provide the following specialty services: [List of specialty services].
• Detailed Scope of Services
  • The specific areas to be cleaned are: [List of Rooms/Areas].
  • The frequency of cleaning is: [Daily, Weekly, Monthly, As Needed].
  • The cleaning will take place: [Days of the Week], between the hours of [Start Time] and [End Time].
  • Access to the premises will be provided via: [Key, Security Code, Other]; specific instructions: [Access instructions].
  • Primary On-Site Contact for Client: [Client Name], [Client Phone Number], [Client Email Address].
  • Primary On-Site Contact for Service Provider: [Service Provider Name], [Service Provider Phone Number], [Service Provider Email Address].

2. Service Standards

• Option A: General Standards
  • The Service Provider shall perform all services in a professional and workmanlike manner, in accordance with industry standards and applicable Idaho health and safety regulations.
• Option B: Specific Standards
  • Floors shall be cleaned using [Cleaning Method].
  • Bathrooms shall be sanitized using [Sanitizer].
  • Trash shall be removed to [Designated Location].
  • Supplies shall be restocked as needed, with notification to the Client when supplies are low.
• Compliance
  • All services will be performed in compliance with applicable Idaho health, safety, and sanitation codes.

3. Staff and Supervision

• Option A: Staff Requirements
  • The Service Provider shall ensure that all cleaning personnel are legally authorized to work in the United States and comply with Idaho labor laws.
• Option B: Background Checks
  • All cleaning personnel assigned to this contract will undergo a background check in compliance with Idaho law.
• Option C: Uniforms and Identification
  • Cleaning personnel will wear uniforms or ID badges identifying them as employees of the Service Provider.
• Training
  • Cleaning personnel will receive adequate training, including training on proper use of cleaning equipment and materials and safety procedures. If required, training in [OSHA or Hazardous Material Handling] will be provided.
• Incident Reporting
  • The Service Provider shall have a procedure in place for reporting on-site accidents or injuries.

4. Supplies and Equipment

• Option A: Service Provider Provided
  • The Service Provider shall provide all necessary cleaning supplies and equipment.
• Option B: Client Provided
  • The Client shall provide all necessary cleaning supplies and equipment. A list of required supplies is attached as Exhibit C.
• Option C: Shared Responsibility
  • The Service Provider will provide [List of Items], and the client will provide [List of Items].
• Safety Data Sheets
  • Service Provider shall provide Safety Data Sheets (SDS) for all chemicals used.
• Environmentally Friendly Products
  • The Service Provider shall use environmentally friendly cleaning products to the extent reasonably possible and in accordance with Idaho environmental regulations.
• Hazardous Chemicals
  • Hazardous chemicals shall be properly labeled, stored, and disposed of in compliance with applicable Boise or municipal ordinances.

5. Damages and Losses

• The Service Provider shall be responsible for damages or losses caused by its negligence or willful misconduct.
• The Client shall report any damages or losses to the Service Provider within [Number] days of occurrence.
• The Service Provider shall investigate any reported damages or losses and take appropriate corrective action.

6. Compensation

• Option A: Fixed Fee
  • The Client shall pay the Service Provider a fixed fee of [Dollar Amount] per [Frequency, e.g., month].
• Option B: Hourly Rate
  • The Client shall pay the Service Provider an hourly rate of [Dollar Amount] per hour.
• Option C: Per Square Foot
  • The Client shall pay the Service Provider [Dollar Amount] per square foot.
• Payment Schedule:
  • The Client shall pay the Service Provider [Payment Terms, e.g., upon receipt of invoice, net 30].
• Invoice Frequency:
  • The Service Provider shall submit invoices to the Client [Invoice Frequency, e.g., monthly].
• Method of Payment:
  • The Client shall pay the Service Provider via [Payment Method, e.g., check, electronic transfer].
• Idaho Sales Tax:
  • Applicable Idaho sales tax will be added to all invoices, unless the Client provides a valid tax-exempt certificate.
• Additional Fees:
  • Fees for supplies or travel time will be billed separately. [Specify how fees will be calculated.]

7. Service Verification and Acceptance

• Option A: Sign-Off Sheets
  • The Client shall sign-off on completion of services using a sign-off sheet provided by the Service Provider.
• Option B: Quality Audit Reports
  • The Service Provider shall provide the Client with quality audit reports detailing the services performed.
• Corrective Action:
  • If the Client is dissatisfied with the services performed, the Client shall notify the Service Provider, and the Service Provider shall take corrective action to address the Client's concerns.
• Dispute Escalation:
  • Any disputes regarding the quality of service shall be escalated to [Name/Position] for resolution.

8. Guaranteed Service Levels

• The Service Provider guarantees a response time of [Number] hours for complaints.
• The Service Provider guarantees a re-do or remediation of subpar service within [Number] hours.
• The Service Provider guarantees an uptime of [Percentage]%.
• Penalties/Credits:
  • If the Service Provider fails to meet the guaranteed service levels, the Client shall be entitled to a [Penalty/Credit, e.g., discount on next invoice].

9. Holidays and Force Majeure

• Services will not be provided on the following holidays: [List of Holidays].
• In the event of weather-related delays (e.g., snow closures) or force majeure events, the Service Provider shall notify the Client as soon as reasonably possible.
• Alternate service arrangements will be made when possible, subject to mutual agreement between the parties.

10. Client Obligations

• The Client shall provide the Service Provider with timely access to the premises.
• The Client shall maintain safe work conditions at the premises.
• The Client shall secure valuables.
• The Client shall provide the Service Provider with immediate written notification of any changes to the premises or cleaning needs.

11. Term and Termination

• This Agreement shall commence on [Start Date] and shall continue for a term of [Number] [Months/Years].
• Option A: Auto-Renewal
  • This Agreement shall automatically renew for successive terms of [Number] [Months/Years] unless either party provides written notice of termination at least [Number] days prior to the end of the then-current term.
• Option B: No Auto-Renewal
  • This agreement will not automatically renew.
• Price Adjustment:
  • The Service Provider may adjust the price upon renewal by providing written notice to the Client at least [Number] days prior to the renewal date.
• Termination for Cause:
  • Either party may terminate this Agreement for cause upon written notice to the other party.
  • Cause shall include, but not be limited to, breach of contract, failure to perform services in a satisfactory manner, or violation of applicable laws or regulations.
• Termination for Convenience:
  • The Client may terminate this Agreement for convenience upon [Number] days written notice to the Service Provider.
• Termination for Regulatory Reason:
  • Either party may terminate this agreement immediately if required by new federal, state or local regulations or ordinances.
• Financial Settlement:
  • Upon termination, the Client shall pay the Service Provider for all services performed up to the date of termination.

12. Insurance

The Service Provider shall maintain commercial general liability insurance, workers' compensation insurance (as required by Idaho statutes), and bonding (if applicable) in amounts sufficient to protect the Client from liability for damages or injuries caused by the Service Provider's negligence.

The Service Provider shall provide the Client with proof of insurance upon request.

13. Indemnification and Limitation of Liability

• The Service Provider shall indemnify and hold harmless the Client from and against any and all claims, losses, damages, liabilities, costs, and expenses arising out of or relating to the Service Provider's performance of this Agreement, except to the extent caused by the Client's negligence or willful misconduct.
• The Service Provider's liability under this Agreement shall be limited to the amount of fees paid by the Client to the Service Provider during the [Number] months immediately preceding the event giving rise to the liability.
• Exceptions: This limitation does not apply to gross negligence, willful misconduct, or breach of Idaho law.

14. Confidentiality and Data Security

• The Service Provider shall maintain the confidentiality of all Client information.
• If the Service Provider has access to Client data, the Service Provider shall implement reasonable security measures to protect the data from unauthorized access, use, or disclosure.
• Data Breach Notification:
  • In the event of a data breach, the Service Provider shall notify the Client in accordance with Idaho Code.

15. Dispute Resolution

• The parties shall attempt to resolve any disputes arising out of or relating to this Agreement through negotiation.
• If the parties are unable to resolve the dispute through negotiation, they shall submit the dispute to nonbinding mediation in Idaho.
• If mediation is unsuccessful, either party may pursue litigation in a court of competent jurisdiction in [Idaho County, e.g., Ada County], Idaho.
• Governing Law: This Agreement shall be governed by and construed in accordance with the laws of the State of Idaho.

16. Assignment and Subcontracting

• The Service Provider may not assign this Agreement without the prior written consent of the Client.
• The Service Provider may not subcontract any of its obligations under this Agreement without the prior written consent of the Client.
• Subcontractor Licensing Verification: Any subcontractor used must have the proper Idaho licenses and background checks.

17. Record Retention

The Service Provider shall maintain records of billing, client communication, and compliance audits for a period of [Number] years.

18. Compliance with Laws

• The Service Provider shall comply with all applicable Idaho labor, wage, and hour laws, including laws regarding overtime, breaks, and minimum wage.
• The Service Provider shall comply with all applicable state, county, and municipal codes for health, safety, and environmental standards.
• The Service Provider is responsible for maintaining good standing with the Idaho Secretary of State.

19. Notices

All notices under this Agreement shall be in writing and shall be deemed to have been duly given when delivered personally, sent by certified mail, or sent by email to the addresses set forth in the introductory paragraph of this Agreement.

Authorized recipients: [Client Name] and [Service Provider Name].

20. Entire Agreement

This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous communications and proposals, whether oral or written.

21. Amendment

This Agreement may be amended only by a writing signed by both parties.

22. Severability

If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

23. Waiver

No waiver of any provision of this Agreement shall be effective unless in writing and signed by the party against whom the waiver is sought to be enforced.

24. Optional Add-On Services

Additional services, such as pet odor removal, COVID-19 disinfection, post-construction cleaning, or event cleanup, may be provided under a separate scope or at additional cost.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Cleaning Service Provider Legal Name]

By: [Name of Authorized Representative]

Title: [Title of Authorized Representative]

[Client Legal Name]

By: [Name of Authorized Representative]

Title: [Title of Authorized Representative, if applicable]