Delaware office assistant employment contract template

Delaware Office Assistant Employment Agreement

This Full-Time Office Assistant Employment Agreement (the “Agreement”) is made and entered into as of [Date] by and between [Employer Name], a [State of Incorporation] corporation with a principal place of business at [Employer Address] (“Employer”), and [Employee Name], residing at [Employee Address] (“Employee”).

1. Position

• The Employer hires the Employee as a Full-Time Office Assistant.
• The Employee accepts such employment and agrees to perform the duties and responsibilities as described below:
  • Managing schedules and calendars.
  • Handling internal and external communications.
  • Preparing and formatting documents.
  • Maintaining filing systems (digital and paper).
  • Performing data entry tasks.
  • Coordinating meetings and events.
  • Managing office supply inventory.
  • Supporting team projects as needed.
  • Arranging travel logistics.
  • Running office errands.
  • Reception duties (greeting visitors, answering phones).
  • Disseminating company policies.
  • Providing direct support to assigned managers.

2. Required Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with digital and paper filing systems.
• Familiarity with email and calendar software.
• Ability to operate basic office equipment (printers, scanners, etc.).
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality.

3. Work Location

• Option A: The primary work location is the Employer’s office located at [Employer Address] in Delaware. The Employee is required to be on-site during normal business hours.
• Option B: The Employee may be eligible for a hybrid work arrangement, subject to Employer approval and policy guidelines. The Employee must maintain a secure workspace suitable for handling confidential information. Details of the hybrid arrangement will be outlined in a separate addendum.
• Option C: Fully remote work is [Not Applicable/Permitted]. If permitted, Employee must adhere to the company’s policies regarding data security and remote work.
• All technology and equipment, including but not limited to computers, printers, and software, will be provided by the Employer.
  • The Employee is responsible for maintaining the security of physical and digital records in accordance with Delaware privacy and data protection regulations.

4. Employment Status and Hours

• The Employee's employment is full-time.
• Option A: Standard office hours are Monday through Friday, 8:30 a.m. to 5:00 p.m., or as determined by the Employer.
• Option B: The Employee's standard weekly work hours are [Number] hours.
• The Employee is expected to be punctual and maintain good attendance.
• Meal and rest breaks will be provided in accordance with Delaware law.
• Overtime will be compensated in accordance with Delaware law (time and one-half for hours worked over 40 in a workweek unless exempt).
  • Procedures for timekeeping, vacation/leave requests, and approvals will be outlined in the Employee Handbook.

5. Compensation

• Option A: The Employee’s salary will be [Dollar Amount] per year, payable [Frequency of Payment, e.g., bi-weekly].
• Option B: The Employee’s hourly wage will be [Dollar Amount] per hour, payable [Frequency of Payment, e.g., bi-weekly]. This complies with Delaware’s minimum wage laws.
• Payment will be made via [Method of Payment, e.g., direct deposit].
• Option A: The Employee may be eligible for merit increases, bonuses, profit sharing, or discretionary incentive plans at the Employer’s discretion.
• Option B: The Employee is not currently eligible for any merit increases, bonuses, profit sharing, or discretionary incentive plans.

6. Benefits

• The Employee is eligible for the following benefits, subject to the terms and conditions of the Employer’s benefit plans:
  • Health insurance: [Details of Coverage]
  • Dental insurance: [Details of Coverage]
  • Vision insurance: [Details of Coverage]
  • Retirement or 401(k) plan: [Details, including employer match if applicable]
  • Paid time off (PTO): [Accrual rate, carryover policy]
  • Paid holidays: [List of recognized holidays in Delaware]
  • Paid sick leave: [Accrual rate, usage guidelines]
  • Family/Medical/Parental leave: In accordance with Delaware and federal law.
  • Jury duty leave: In accordance with Delaware law.
  • Option A: Transportation or parking benefits: [Details]
  • Option B: Tuition reimbursement or professional development for administrative training: [Eligibility, limits]

7. Code of Conduct

• The Employee is required to observe the Employer’s Code of Conduct, which emphasizes professionalism in communications, appropriate dress code, respectful interaction with visitors and colleagues, company security awareness (physical and data security), restricted access to confidential files, and lawful use of office resources.

8. Equal Employment Opportunity

• The Employer is an Equal Opportunity Employer and is committed to providing a workplace free of discrimination and harassment. The Employer’s EEO policies prohibit discrimination based on race, gender, age, disability, national origin, religion, sexual orientation, gender identity, and all other protected classes under state and federal law. The Employer also has a workplace violence prevention policy. Reporting mechanisms are outlined in the Employee Handbook.

9. Reporting and Performance

• The Employee will report to [Manager Name], [Manager Title].
• Performance will be evaluated periodically through performance reviews and KPIs related to office assistant duties. Improvement plans may be implemented as needed. Disciplinary procedures will be consistent with the Employee Handbook.

10. At-Will Employment and Termination

• The Employee’s employment is at-will, meaning that either the Employee or the Employer may terminate the employment relationship at any time, with or without cause or notice, subject to the following:
  • Notice requirements: [Number] days’ notice of resignation is required from the Employee.
  • Grounds for summary dismissal: Unauthorized disclosure of confidential information, theft, repeated attendance issues, or breach of company policy may result in immediate termination.
  • Resignation process: Upon resignation, an exit interview will be conducted.
  • Severance: [Eligibility details, if any]
  • Final pay: In compliance with Delaware wage payment laws.
  • Return of company property: The Employee must return all company property, including office keys, ID badges, equipment, and confidential paperwork, upon termination.
  • Record/file transfer: The Employee will assist with the transfer of records and files as directed by the Employer.

11. Confidentiality

• The Employee agrees to maintain the confidentiality of all sensitive company and client information. This includes, but is not limited to, HR, financial, and executive files. The Employee will immediately report any inadvertent disclosures of confidential information.

12. Intellectual Property

• Any intellectual property developed by the Employee in the course of their employment (e.g., training materials, process improvements) will be the property of the Employer.

13. Non-Solicitation/Non-Disparagement

• Option A: During employment and for a period of [Number] months following termination of employment, the Employee agrees not to solicit any employees, clients, or customers of the Employer.
• Option B: The Employee agrees not to disparage the Employer or its employees, clients, or customers, either during or after employment.

14. Governing Law and Dispute Resolution

• This Agreement shall be governed by and construed in accordance with the laws of the State of Delaware, without regard to its conflict of laws principles. The venue for any dispute arising out of or relating to this Agreement shall be [County] County, Delaware.
• Dispute resolution: The parties agree to first attempt to resolve any disputes informally. If informal resolution fails, the parties agree to mediate the dispute. If mediation fails, the parties may pursue arbitration or litigation in accordance with Delaware procedural rules.

15. Compliance

• The Employer is in compliance with Delaware workers’ compensation, occupational safety and health requirements, and other applicable laws. The Employee will promptly report any workplace injuries or unsafe conditions.

16. Data Privacy and Record Keeping

• The Employee will adhere to the Employer’s data privacy policies and comply with Delaware and federal record retention laws regarding the documents they manage. The Employee will cooperate with the Employer in the event of any e-discovery requests.

17. Acknowledgment

• The Employee acknowledges receipt of the Employer’s Employee Handbook, policy manuals, and safety protocols.

18. Modification

• This Agreement may only be modified or amended by a written agreement signed by both parties.

By signing below, both parties acknowledge that they have read and understand this Agreement and agree to be bound by its terms.

____________________________
[Employee Name]
Employee Signature

____________________________
Date

____________________________
[Employer Name]
Employer Signature

____________________________
[Employer Title]
Employer Title

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Date