Connecticut executive assistant employment contract template

Connecticut Executive Assistant Employment Agreement

This Connecticut Executive Assistant Employment Agreement (the "Agreement") is made and effective as of [Date], by and between [Employer Name], a [State] [Entity Type] with its principal place of business at [Employer Address] ("Employer"), and [Employee Name], residing at [Employee Address] ("Executive Assistant").

1. Position

• The Employer hereby employs the Executive Assistant, and the Executive Assistant hereby accepts employment with the Employer, as an Executive Assistant.
• The Executive Assistant shall report directly to [Executive Name/Executive Team].
• Discretion Level: [Describe level of discretion granted to EA]
• Authority Level: [Describe level of authority granted to EA]

2. Duties and Responsibilities

• The Executive Assistant shall perform the following duties and responsibilities:
  • Option A: Complex calendar management for [Executive Name].
  • Option B: Meeting and travel coordination (including in-state and out-of-state travel).
  • Option C: High-volume communications management (screening calls, emails, and correspondence).
  • Option D: Confidential document preparation and management.
  • Option E: Expense reporting and reconciliation.
  • Option F: Project tracking and support.
  • Option G: Research and information gathering for executive decision-making.
  • Option H: Confidential HR/interdepartmental liaison tasks.
  • Option I: VIP visitor management.
  • Option J: Other duties as assigned that are related to administrative support.

3. Competencies

• The Executive Assistant shall possess the following competencies:
  • Option A: Proficiency with [Specify office technology standards, e.g., Microsoft Office Suite, Google Workspace].
  • Option B: Working knowledge of local Connecticut business etiquette.
  • Option C: Familiarity with Connecticut and New England regional business practices.
  • Option D: Ability to maintain confidentiality.
  • Option E: Strong organizational and time-management skills.
  • Option F: Excellent written and verbal communication skills.

4. Work Location and Remote Work

• Option A: The primary work location shall be at the Employer's Connecticut site located at [Address].
• Option B: The Executive Assistant may work remotely as follows: [Describe remote work arrangement, e.g., hybrid, fully remote].
  • If Remote:
    • Company-Issued Device: [Specify details regarding company-issued devices].
    • Connecticut Data Privacy/Security Protocols: The Executive Assistant shall comply with all applicable Connecticut data privacy and security protocols.
    • Compliance: The Executive Assistant will comply with all applicable state and local ordinances and tax rules.

5. Full-Time Employment and Work Schedule

• The position of Executive Assistant is a full-time position.
• The regular weekly schedule shall be [Number] hours per day, from [Start Time] to [End Time], [Days of the Week].
• Meal Breaks: The Executive Assistant shall be entitled to meal breaks and rest periods as required by Connecticut General Statutes.
• Overtime: Overtime work must be pre-approved by [Executive Name/Department]. Overtime shall be paid in accordance with Connecticut minimum wage and overtime statutes.

6. Compensation

• Option A: The Executive Assistant shall receive a base salary of [Amount] per [Year/Pay Period].
• Option B: The Executive Assistant shall receive an hourly rate of [Amount].
• Payment Frequency and Method: Payment shall be made [Frequency, e.g., bi-weekly] via direct deposit, in accordance with Connecticut wage laws.
• Overtime Rate: Overtime shall be paid at a rate of one and one-half (1.5) times the Executive Assistant's regular hourly rate.
• Bonus Structure: [Describe any bonus structure or performance-based incentives, if applicable, including specific requirements for earning the bonus].

7. Benefits

• The Executive Assistant shall be eligible for the following benefits:
  • Option A: Medical insurance.
  • Option B: Dental insurance.
  • Option C: Vision insurance.
  • Option D: Paid Time Off (PTO).
  • Option E: Paid Holidays (in compliance with Connecticut's Leave Laws).
  • Option F: Paid Sick Leave (in accordance with Connecticut Paid Sick Leave law).
  • Option G: Family and Medical Leave (including both federal FMLA and Connecticut's Paid Family and Medical Leave Act).
  • Option H: Employer-sponsored retirement account [Specify details, e.g., 401(k), referencing Connecticut's retirement savings program if offered].
• Eligibility and specific terms of benefits are subject to the Employer's benefit plans and policies.

8. Expense Reimbursement

The Executive Assistant shall be reimbursed for job-related expenses, including travel within or outside Connecticut, supplies, and continuing education required for the Executive Assistant role, subject to the Employer's expense reimbursement policy. All expenses must be pre-approved by [Executive Name/Department].

9. Intellectual Property

All materials, presentations, or process documents developed by the Executive Assistant in the course of employment shall be the sole property of the Employer, consistent with Connecticut’s intellectual property and trade secrets laws. The Executive Assistant shall not use such information for personal gain or disclose it to any third party.

10. Confidentiality

The Executive Assistant acknowledges that they will have access to confidential information regarding the Employer's business, clients, and employees, including, but not limited to, financial data, trade secrets, and business strategies. The Executive Assistant shall hold all such information in strict confidence and shall not disclose it to any third party during or after the term of employment, consistent with the Connecticut Uniform Trade Secrets Act. This includes safeguarding medical, HR, financial, or proprietary data.

Obligations regarding confidentiality survive termination.

11. Workplace Conduct and Equal Opportunity

The Employer is committed to providing a workplace free of discrimination and harassment. The Employer prohibits discrimination based on race, color, creed, age, sex, sexual orientation, gender identity/expression, marital status, national origin, ancestry, present/past history of mental disability, intellectual disability, learning disability, physical disability, genetic information, pregnancy, veteran status, or any other characteristic protected by law, in accordance with Connecticut Commission on Human Rights and Opportunities (CHRO) compliance.

12. Technology and Social Media Use

The Executive Assistant shall adhere to the Employer's policies regarding technology use, social media use, and personal device use, including digital communication etiquette and restrictions on accessing or sharing company information, consistent with Connecticut’s electronic monitoring laws.

13. Training

The Executive Assistant is required to participate in company-sponsored training, including anti-harassment, security, and compliance training, as mandated by Connecticut. This includes required annual sexual harassment prevention training.

14. At-Will Employment

The Executive Assistant's employment is at-will, meaning that either the Executive Assistant or the Employer may terminate the employment relationship at any time, with or without cause or notice, subject to any applicable laws.

15. Termination

• Notification: Both the employee and the employer are required to provide [number of weeks] weeks written notice of termination of employment.
• Transition of Responsibilities: Upon termination, the Executive Assistant shall cooperate with the Employer to ensure a smooth transition of responsibilities.
• Return of Property: The Executive Assistant shall return all company-issued devices and materials immediately upon termination.
• Final Pay: The Employer shall provide the Executive Assistant with final pay and any unused PTO payout in accordance with Connecticut law.

16. Severance and References

• Option A: Upon termination without cause by the Employer, the Executive Assistant shall be entitled to [Specify severance details, if any].
• Option B: The Employer will provide a letter of reference upon request, consistent with company policy.

17. Dispute Resolution

Any disputes arising out of or relating to this Agreement shall be resolved through good faith negotiation. If negotiation fails, the parties agree to attempt mediation before resorting to binding arbitration or litigation. This Agreement shall be governed by and construed in accordance with the laws of the State of Connecticut, and any legal action shall be brought in the courts of Connecticut.

18. Workers’ Compensation and Safety

The Executive Assistant is covered by Connecticut Workers’ Compensation insurance. The Employer complies with occupational health and safety requirements specific to office environments. Access to employee assistance resources is available.

19. Reporting and Non-Retaliation

The Executive Assistant shall report any workplace injuries, complaints, or policy violations to [Designated Contact/Department]. The Employer prohibits retaliation against employees who report such incidents in good faith, as protected by Connecticut whistleblower laws.

20. Data Retention and Destruction

The Executive Assistant shall manage records in accordance with the Employer's data retention and destruction procedures, ensuring alignment with Connecticut privacy and disposal standards.

21. Amendments

This Agreement may be amended only in writing, signed by both parties. The Employer reserves the right to modify this Agreement to comply with changes in Connecticut statutes or company policy.

22. Entire Agreement

This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous communications and proposals, whether oral or written.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

[Employee Name]

Date: [Date]

Exhibits:

• Exhibit A: Required Connecticut Compliance Notices (Connecticut General Statutes notices, employment at-will disclosures, federal/state labor posters, etc.)
• Exhibit B: Organizational Handbook
• Exhibit C: Policy Summaries