Colorado cleaning service contract template

Colorado Cleaning Service Contract

This Colorado Cleaning Service Contract ("Contract") is made and entered into as of [Date], by and between:

[Cleaning Service Legal Name], a [Business Type, e.g., LLC], with its principal place of business at [Business Address], hereinafter referred to as "Provider,"

• Phone: [Phone Number]
• Email: [Email Address]
• Business Registration/License Number: [License Number] (Include relevant DORA registrations/local permits)

and

[Client Legal Name], residing at/with its principal place of business at [Client Address], hereinafter referred to as "Client."

• Phone: [Phone Number]
• Email: [Email Address]

1. Scope of Services

• Option A: Type of Cleaning Service: [Type of Cleaning Service, e.g., Residential, Commercial, Post-Construction]
• Option B: Cleaning Tasks: [List of Cleaning Tasks, e.g., Dusting, Vacuuming, Mopping, Sanitizing, Trash Removal, Window Cleaning]
• Option C: Cleaning Locations/Areas: [List of Areas to be Cleaned]
• Option D: Cleaning Frequency: [Cleaning Frequency, e.g., Daily, Weekly, Monthly, On-Demand]
• Option E: Cleaning Methods, Chemicals, and Equipment: [Description of methods, chemicals, and equipment to be used. Must comply with Colorado safety and environmental standards.]

2. Service Schedule and Access

• Option A: Service Days: [Days of the Week]
• Option B: Start and End Times: [Start Time] - [End Time]
• Option C: Estimated Duration: [Estimated Duration]
• Option D: Access Requirements: [Description of Access Requirements, including building protocols, alarm codes, and key handling procedures]

3. Materials and Supplies

• Option A: Provider Furnishes: The Provider will furnish all necessary cleaning products and equipment. All cleaning agents must comply with Colorado Department of Public Health and Environment (CDPHE) and Occupational Safety and Health Administration (OSHA) standards, including any relevant Denver or local municipal “green cleaning” requirements.
• Option B: Client Furnishes: The Client will furnish all necessary cleaning products and equipment.
• Option C: Special Accommodations: [Specify allergy or special sensitivity accommodations.]

4. Insurance and Bonding

• Option A: Provider Insurance: The Provider shall maintain current general liability insurance, workers' compensation insurance (if employing staff, per Colorado law), and surety bonds.
• Option B: Certificate of Insurance: The Provider shall provide the Client with a certificate of insurance upon request.
• Option C: Additional Insured: [Specify if Client needs to be named as additional insured]

5. Background Checks and Legal Work Status

• Option A: Background Checks: The Provider warrants that criminal background checks have been performed on all employees.
• Option B: Legal Work Status: The Provider warrants that all employees are legally authorized to work in the United States.

6. Payment Terms

• Option A: Rate for Services: [Rate, e.g., per service session, per square footage, per contract period]
• Option B: Payment Method: [Payment Method, e.g., Check, Credit Card, Electronic Funds Transfer]
• Option C: Colorado Sales Tax: The Client is responsible for applicable Colorado sales tax. Current rate: [State and Local Tax Rate]
• Option D: Billing Cycle: [Billing Cycle, e.g., Monthly, Bi-Weekly]
• Option E: Late Payment Penalty: [Description of Late Payment Penalty]
• Option F: Price Adjustment Clause: [Description of Price Adjustment Clause, including advance notice requirements]

7. Performance Quality

• Option A: Standards for Satisfactory Cleaning: [Specific criteria for satisfactory cleaning]
• Option B: Complaint Resolution: The Provider will respond to complaints within [Timeframe].
• Option C: Industry Certification: [Specify any relevant Colorado-specific quality assurance or industry certification requirements.]

8. Client Obligations

• Option A: Safe Access: The Client shall maintain safe access to the premises.
• Option B: Notification of Changes: The Client shall notify the Provider of any changes to building security procedures.
• Option C: Reporting Hazards: The Client shall promptly report any hazards to the Provider.

9. Service Modifications and Add-ons

• Option A: Notice Requirements: [Notice period required for service modifications or add-ons]
• Option B: Process for Requesting Additional Tasks: [Description of the process for requesting additional tasks]
• Option C: Revised Fee Structure: [Description of how the fee structure will be revised for additional tasks]
• Option D: Amendment Documentation: All service modifications and add-ons must be documented in writing and signed by both parties.

10. Holidays and Emergency Cleaning

• Option A: Holiday Cleaning: [List of Holidays and Applicable Rates]
• Option B: Emergency Cleaning: [Description of Emergency Cleaning Protocols and Applicable Rates]

11. Confidentiality and Property Handling

• Option A: Confidential Information: The Provider shall safeguard client valuables and sensitive workplace data.
• Option B: Privacy Compliance: The Provider will comply with all relevant Colorado privacy statutes.

12. Incident Reporting and Liability

• Option A: Claims Notification Timeline: [Timeframe for reporting property damage, personal injury, or theft]
• Option B: Investigation Protocols: [Description of investigation protocols]
• Option C: Insurance/Indemnification: The Provider maintains insurance coverage to address liability for damages or injuries, in accordance with Colorado law.

13. Non-Solicitation and Non-Compete

• Option A: Non-Solicitation: The Client agrees not to solicit employees of the Provider for employment during the term of this Agreement and for a period of [Timeframe] following termination.
• Option B: Non-Compete: [Include non-compete clauses as permitted under Colorado Revised Statutes, referencing HB22-1317, if applicable. Be mindful of restrictions.]

14. Contract Term and Termination

• Option A: Contract Term: [Fixed-Term or Continuing]
• Option B: Commencement Date: [Commencement Date]
• Option C: Expiration Date: [Expiration Date, if applicable]
• Option D: Renewal Options: [Description of Renewal Options]
• Option E: Termination for Cause: Either party may terminate this Contract for cause with [Notice Period] written notice. Causes include repeated no-shows, substandard work, nonpayment, or illegal conduct.
• Option F: Termination for Convenience: Either party may terminate this Contract for convenience with [Notice Period] written notice.
• Option G: Final Walk-Through/Keys Return: A final walk-through will be conducted upon contract end, and all keys will be returned to the Client.

15. Cancellation and Rescheduling

• Option A: Minimum Notice Period: [Minimum Notice Period for Cancellation or Rescheduling]
• Option B: Rescheduling Fees: [Description of Rescheduling Fees, if applicable]
• Option C: Force Majeure: Neither party shall be liable for failure to perform due to "acts of God" or force majeure (e.g., Colorado weather disruptions, fire, flood, or civil orders).

16. Compliance with Employment Laws

• Option A: The Provider affirms compliance with all relevant Colorado employment law standards, including minimum wage, wage payment, anti-discrimination, and independent contractor vs. employee classification.

17. Dispute Resolution

• Option A: Governing Law: This Contract shall be governed by and construed in accordance with the laws of the State of Colorado.
• Option B: Venue: Venue for any legal action shall be in a mutually agreed county court within the State of Colorado.
• Option C: Negotiation: The parties agree to attempt to resolve any disputes through good faith negotiation.
• Option D: Mediation: [Optional: Referral to the Office of Dispute Resolution or Better Business Bureau Denver/Boulder if applicable]
• Option E: Arbitration: If negotiation and mediation are unsuccessful, any remaining dispute shall be resolved by binding arbitration in Colorado.

18. Consumer Protection

• Option A: The Provider acknowledges compliance with relevant Colorado consumer protection statutes, such as the Colorado Consumer Protection Act (CCPA).
• Option B: Right to Cancel: [Disclosure of consumers’ right to cancel per state law, if applicable]
• Option C: Written Estimate: [Statement regarding required written estimate if solicited door-to-door or covered by a local soliciting ordinance]

19. Attachments

• Appendix A: Scope of Work (Detailed list of cleaning tasks)
• Appendix B: [Maps, Property-Specific Instructions, and any local city/county compliance addenda as required]

20. Updates to Terms

• Option A: The Provider reserves the right to update the terms of this Contract in response to changes in Colorado law or regulations.

IN WITNESS WHEREOF, the parties have executed this Contract as of the date first written above.

____________________________
[Cleaning Service Representative Name]

[Cleaning Service Title]

____________________________
[Client Name]

____________________________
Date