Alaska accounting independent contractor agreement template

Alaska Accounting Independent Contractor Agreement

This Alaska Accounting Independent Contractor Agreement (the “Agreement”) is made and entered into as of [Date] by and between:

[Client Legal Name], located at [Client Address], hereinafter referred to as “Client,”

and

[Contractor Legal Name], located at [Contractor Address], hereinafter referred to as “Contractor.”

WHEREAS, Client desires to engage Contractor to provide certain accounting services; and

WHEREAS, Contractor desires to provide such accounting services to Client as an independent contractor.

NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as follows:

1. Scope of Services

Contractor agrees to provide the following accounting services to Client:

Option A: General Ledger Management

Option B: Financial Statement Preparation

Option C: Tax Return Preparation and Filing (Federal and Alaska state/local)

Option D: Audits and Reconciliations

Option E: Payroll Services

Option F: Budgeting and Forecasting

Option G: Internal Controls Assessment

Option H: Regulatory Compliance Support

Option I: Consultation on Alaska State and Local Taxes and Filings

Detailed description of services: [Detailed description of specific accounting services to be provided]

Deliverable Standards:

Reporting Format: [Specify reporting format, e.g., GAAP, IFRS]

Reporting Frequency: [Specify frequency, e.g., monthly, quarterly]

Milestones and Deadlines: [List specific milestones and corresponding deadlines]

Communication Methods: [Specify preferred communication methods, e.g., email, phone]

2. Place of Performance

The services shall be performed:

Option A: At Client’s Premises located at [Client Address].

Option B: At Contractor’s Office located at [Contractor Address].

Option C: Remotely.

If services are performed at Client's Premises:

On-site Presence Requirements: [Specify any requirements for on-site presence]

Use of Secure Client Tools: [Specify any secure tools/systems the Contractor must use]

Secure Data Transfer and Storage:

Contractor shall comply with all Client's data security policies and procedures and Alaska-specific data privacy and cybersecurity practices. [Reference specific Client policies if applicable]

3. Compensation

Client shall compensate Contractor as follows:

Option A: Hourly Rate of [Dollar amount] per hour.

Option B: Project-Based Fee of [Dollar amount] per project.

Option C: Retainer Fee of [Dollar amount] per [Frequency, e.g., month].

Billing Frequency: [Specify billing frequency, e.g., monthly, bi-weekly]

Invoicing Procedures:

Contractor shall submit itemized invoices detailing all services rendered. Invoices must include Contractor’s Alaska business license number.

Alaska State Taxes:

Contractor is responsible for including and remitting all applicable Alaska state taxes (e.g., Alaska Business License Tax) and any relevant municipal taxes.

Reimbursable Expenses:

Client shall reimburse Contractor for reasonable and necessary expenses incurred in connection with the performance of services, provided that such expenses are pre-approved in writing by Client.

Timekeeping and Recordkeeping:

Contractor shall maintain accurate time records and documentation in compliance with Alaska law.

Late Payment Penalties:

Option A: None

Option B: A late payment penalty of [Percentage]% per month will be applied to invoices not paid within [Number] days of receipt.

4. Independent Contractor Status

Contractor is an independent contractor and not an employee, partner, or agent of Client.

Contractor is responsible for all personal income tax, self-employment tax, business license registration, and insurance.

Contractor shall provide proof of workers’ compensation exemption as required under Alaska Stat. § 23.30.230(a).

Client does not provide unemployment or workers’ compensation coverage for Contractor.

5. Ownership of Work Product

All accounting deliverables, records, and documentation prepared by Contractor under this Agreement shall be the exclusive property of Client.

Upon termination of this Agreement, Contractor shall promptly return or destroy all confidential materials belonging to Client.

6. Confidentiality and Non-Disclosure

Contractor acknowledges that they will have access to confidential and proprietary information of Client.

Contractor agrees to maintain the confidentiality of such information and not to disclose it to any third party.

Contractor shall comply with all applicable Alaska statutory obligations, including Alaska Stat. § 08.04.662 (if a licensed accountant).

Contractor shall adhere to Client’s privacy policies and comply with all applicable anti-money laundering, anti-fraud, and data breach notification rules, including Alaska Stat. § 45.48.

Prohibition on Unauthorized Use: Contractor shall not use, share, or copy Client's data without authorization.

Data Breach Notification: Contractor shall immediately notify Client of any data breach in accordance with Alaska law.

7. Liability and Indemnification

Contractor shall be responsible for errors or omissions, late delivery, or breach of professional standards.

Contractor shall maintain professional malpractice insurance (if required as an Alaska CPA). [Specify minimum coverage amount, if applicable]

Contractor shall indemnify and hold Client harmless from any losses, damages, or expenses arising from Contractor’s negligence or willful misconduct.

[Specify limits of liability, if any]

8. Licenses and Certifications

Contractor warrants that they hold all necessary certifications and licenses required under Alaska law to perform the services outlined in this Agreement, including an Alaska CPA license and a current Alaska business license, if applicable.

Contractor shall comply with all continuing professional education mandates set by the Alaska Board of Public Accountancy.

9. Representations and Warranties

Contractor represents and warrants that they possess the necessary professional competence and will comply with all applicable state and local laws, tax codes, and ethical standards.

10. Subcontracting/Assignment

Contractor shall not subcontract, assign, or delegate the performance of services under this Agreement without the prior written consent of Client.

Any approved subcontractors shall comply with the same Alaska-specific confidentiality, tax, and regulatory standards as the Contractor.

11. Term and Termination

This Agreement shall commence on [Start Date] and shall continue until [End Date], unless sooner terminated as provided herein.

Termination Triggers:

Voluntary Termination: Either party may terminate this Agreement upon [Number] days written notice.

Transition/Handover Obligations: Contractor shall cooperate with Client to ensure a smooth transition of services upon termination.

Payment for Work Completed: Contractor shall be paid for all work completed to the date of termination.

Immediate Termination: Client may terminate this Agreement immediately upon material breach or ethical violation by Contractor.

Return of Client Records: Upon termination, Contractor shall promptly return all Client records and confidential information.

12. Dispute Resolution

Any disputes arising under this Agreement shall be resolved as follows:

Good Faith Negotiation: The parties shall first attempt to resolve the dispute through good faith negotiation.

Mediation/Arbitration: If negotiation fails, the parties agree to submit the dispute to mediation or arbitration in Alaska. [Specify mediation or arbitration]

13. Governing Law and Venue

This Agreement shall be governed by and construed in accordance with the laws of the State of Alaska.

The venue for any legal proceedings arising under this Agreement shall be in the state or federal courts located in Alaska.

14. Compliance with Laws and Regulations

Contractor shall comply with all applicable federal and Alaska statutes and regulations affecting CPAs and accounting services, including anti-money laundering laws, IRS standards, Alaska Sales Tax, and procurement regulations (if servicing governmental clients).

15. Record Maintenance and Inspection

Contractor shall maintain accurate, secure, and complete records for inspection by Client or the Alaska Department of Commerce, Community, and Economic Development.

16. Adjustments for Changes in Law

The parties agree to make reasonable adjustments to this Agreement to account for material changes in Alaska law or tax regulations.

17. Force Majeure

Neither party shall be liable for any failure to perform its obligations under this Agreement to the extent that such failure is caused by a force majeure event, including acts of God, war, terrorism, or natural disaster. [Tailor this to Alaska-specific events as applicable]

18. Severability

If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

19. Notice

Any notice required or permitted under this Agreement shall be in writing and shall be deemed to have been duly given when delivered personally or sent by certified mail, return receipt requested, to the addresses set forth above.

20. Entire Agreement

This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous communications and proposals, whether oral or written.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Client Legal Name]

By: [Client Name]

Title: [Client Title]

[Contractor Legal Name]

By: [Contractor Name]

Title: [Contractor Title]