Wyoming accounting independent contractor agreement template

Wyoming Accounting Independent Contractor Agreement

This Wyoming Accounting Independent Contractor Agreement (the “Agreement”) is made and entered into as of [Date], by and between:

• [Client Full Legal Name], residing at [Client Address], and if applicable, doing business as [Client Business Name], with registered agent [Client Registered Agent Name] at [Client Registered Agent Address] (the “Client”), and
• [Contractor Full Legal Name], residing at [Contractor Address], and if applicable, doing business as [Contractor Business Name], with registered agent [Contractor Registered Agent Name] at [Contractor Registered Agent Address] (the “Contractor”).

1. Scope of Services

The Contractor agrees to provide the following accounting services to the Client:

• Option A: Bookkeeping services, including but not limited to, [Specific Bookkeeping Tasks].
• Option B: Payroll processing services, including but not limited to, [Specific Payroll Tasks].
• Option C: Preparation of financial statements (balance sheets, income statements, cash flow statements), including [Specify level of assurance: compilation, review, or audit].
• Option D: Preparation of federal and Wyoming state tax filings, including [Specific Tax Forms].
• Option E: Business entity registrations and compliance consulting with Wyoming-specific laws and regulatory requirements, including [Specific Wyoming Laws or Regulations].
• Option F: QuickBooks or other accounting software support, including [Specific Software Support Tasks].
• Option G: Internal or external audit procedures in accordance with standards deemed appropriate, including [List Standards].
• Option H: Process documentation, including [Specific Process Documented].

Services explicitly excluded from this agreement are: [List Excluded Services].

The Contractor will perform the services in accordance with [Applicable professional standards, e.g., GAAP, AICPA, Wyoming Statutes].

2. Service Delivery Terms

• Project Timeline: The project will commence on [Start Date] and is expected to be completed by [End Date].
• Deliverable Milestones:
  • [Milestone 1]: Due Date: [Date]
  • [Milestone 2]: Due Date: [Date]
• Reporting Frequency: The Contractor will provide regular reports to the Client [Frequency, e.g., weekly, monthly].
• Access Protocols: The Contractor will access sensitive client information using [Specify Access Protocols, e.g., secure portal, encrypted email].
• Data Retention: The Contractor will retain client data for [Number] years, in accordance with Wyoming recordkeeping laws, after which it will be [Method of Destruction, e.g., securely destroyed].

3. Location of Services

• Option A: Services will be performed remotely.
• Option B: Services will be performed at the Contractor’s office.
• Option C: Services will be performed at the Client’s Wyoming-based location at [Client Location Address].
• Option D: A combination of the above, as needed.

• Travel Reimbursement: If services require travel, the Contractor will be reimbursed for reasonable expenses at [Rate/Method of Reimbursement] with prior written approval from the Client.
• Materials/Office Space: The Client will provide [List Materials/Office Space Provided].
• System Access: The Client will provide the Contractor with access to the following systems: [List Systems].
• Cybersecurity: The Contractor will maintain cybersecurity measures to protect client data, including [Specific Measures, e.g., encryption, password protection, remote access protocols], in compliance with Wyoming's data breach notification act.

4. Fees and Payment

• Option A: Hourly Rate: The Contractor’s hourly rate is [Dollar Amount].
• Option B: Flat Fee: The flat fee for the project is [Dollar Amount].
• Option C: Retainer: The Client will pay a retainer of [Dollar Amount] per [Time Period, e.g., month].
• Option D: Other Fee Arrangement: [Describe Other Fee Arrangement].
• Minimum Billable Unit: [Specify, e.g., 15 minutes].

• Reasonable Expenses: The Client will reimburse reasonable expenses with prior written approval.
• Payment Schedule: Payments will be made [Frequency, e.g., monthly, upon completion of milestones].
• Invoicing Requirements: Invoices must include [List Requirements, e.g., date, invoice number, description of services].
• Wyoming Sales Tax: Wyoming sales tax [Is/Is Not] applicable to these services. If applicable, the Contractor will collect and remit sales tax as required by Wyoming law.
• Late Payment: Late payments will accrue interest at a rate of [Percentage] per month, subject to Wyoming law.

5. Ownership of Deliverables

Ownership of all work products (spreadsheets, financial statements, reports, etc.) and underlying client data shall remain with the Client. Upon termination, the Contractor will promptly return all Client data and materials. The Contractor will not use or share client data except as required for service delivery or to comply with legal obligations. Any custom solutions or intellectual property created under this agreement, will be owned by: [Client/Contractor/Shared].

6. Confidentiality and Non-Disclosure

The Contractor agrees to maintain strict confidentiality regarding the Client's financial data, access credentials, and sensitive business information, in accordance with the Wyoming Uniform Trade Secrets Act. The Contractor will not disclose any confidential information to any third party without the Client’s prior written consent, except as required by law. This confidentiality obligation survives termination of this Agreement.

7. Independent Contractor Status

The Contractor is an independent contractor and not an employee of the Client. The Contractor is solely responsible for the payment of all federal and Wyoming state taxes, including self-employment tax, social security, insurance, licensing fees, and business registrations (including a Wyoming business license if required). This Agreement does not create an employment, agency, partnership, joint venture, or ERISA plan relationship.

8. Liability and Indemnification

The Contractor shall be liable for damages resulting from breach of this contract, including service delays, professional errors, or regulatory compliance failures. The Contractor agrees to indemnify and hold harmless the Client from any claims, losses, or damages arising from the Contractor’s negligence or willful misconduct. Damages may include monetary losses, third-party claims, and violations of Wyoming's professional conduct requirements for accountants.

9. Insurance and Licensing

The Contractor shall maintain professional liability/errors and omissions insurance with minimum limits of [Dollar Amount] and general liability insurance with minimum limits of [Dollar Amount]. The Contractor shall maintain all valid licenses and credentials required to perform the services under this Agreement, as recognized by the Wyoming Board of Certified Public Accountants or other regulatory agencies.

10. Subcontractors

The Contractor shall not use subcontractors or employees without the Client’s prior written approval. Any subcontractors used must be subject to the same confidentiality and licensing terms as the Contractor and must comply with Wyoming's independent contractor and labor laws.

11. Term and Termination

• Option A: Fixed Term: This Agreement shall be in effect from [Start Date] to [End Date].
• Option B: Project Completion: This Agreement shall terminate upon completion of the project.

Either party may terminate this Agreement for cause, insolvency, regulatory or ethical breach, or by mutual consent with [Number] days written notice.

Upon termination, the Contractor shall return all Client property and complete and deliver all unfinished work to the best of their ability. Remedies for improper early termination will be [Specify Remedies].

12. Dispute Resolution

Any disputes arising under this Agreement shall be resolved first through good-faith negotiation. If negotiation fails, the parties agree to attempt mediation in [City, Wyoming]. This Agreement shall be governed by and construed in accordance with the laws of the State of Wyoming, and exclusive jurisdiction and venue shall be in the state or federal courts located in Wyoming.

13. Professional Standards and Ethics

The Contractor shall adhere to applicable professional standards and ethics, including the AICPA Code of Professional Conduct and rules of the Wyoming Board of Accountancy. The Contractor shall avoid fraud, anti-money laundering, and conflicts of interest. If providing tax or financial advisory services, the Contractor disclaims providing legal advice and acknowledges regulatory limitations.

14. Notices

All notices required under this Agreement shall be in writing and delivered by [Method of Delivery, e.g., certified mail, email] to the addresses listed above.

15. Miscellaneous

• Amendments: This Agreement may be amended only by a written instrument signed by both parties.
• Entire Agreement: This Agreement constitutes the entire agreement between the parties.
• Waiver: No waiver of any provision of this Agreement shall be effective unless in writing and signed by the waiving party.
• Assignment: This Agreement may not be assigned by either party without the other party's prior written consent.
• Severability: If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.
• Force Majeure: Neither party shall be liable for any delay or failure to perform its obligations under this Agreement due to causes beyond its reasonable control, including but not limited to acts of God, war, or government regulation.

Each party acknowledges they have reviewed this Agreement for compliance with Wyoming's unique requirements, including, where applicable, local business licensing, sales tax registration for business services, and state-level data privacy notifications.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________
[Client Full Legal Name]

____________________________
[Contractor Full Legal Name]