Wisconsin cleaning service contract template

Wisconsin Cleaning Service Contract

Effective Date: [Date]

1. Parties

Cleaning Service Provider:

• Legal Name: [Cleaning Service Legal Name]
• Business Address: [Cleaning Service Business Address]
• Phone: [Cleaning Service Phone Number]
• Email: [Cleaning Service Email Address]
• Business License Number (if applicable): [Cleaning Service Business License Number]
• Contact Person: [Cleaning Service Contact Person Name]

Client:

• Legal Name: [Client Legal Name]
• Address: [Client Address]
• Phone: [Client Phone Number]
• Email: [Client Email Address]
• Contact Person (if applicable): [Client Contact Person Name]

2. Service Location

• Primary Service Location: [Service Location Address]
  • Option A: Multiple locations as described in Exhibit A.
  • Option B: Specific areas within the location as described in Exhibit B (floor plans, area descriptions).
• Access Instructions: [Detailed Access Instructions, including key location, alarm codes, etc.]

3. Scope of Services

• Type of Cleaning:
  • Option A: Residential Cleaning
  • Option B: Commercial Cleaning
  • Option C: Move-In/Move-Out Cleaning
  • Option D: Post-Construction Cleaning
  • Option E: Industrial Cleaning
  • Option F: Medical Cleaning
• Tasks Included: [Detailed List of Tasks, e.g., Dusting, Vacuuming, Window Cleaning, Sanitizing, Trash Removal, Floor Maintenance, Bathroom Cleaning, Kitchen Cleaning, etc.]
• Service Frequency:
  • Option A: One-Time
  • Option B: Daily
  • Option C: Weekly
  • Option D: Monthly
  • Option E: Other: [Specify Frequency]
• Service Hours: [Specify Regular Service Hours, e.g., 9:00 AM - 5:00 PM]
• Scheduling: [Describe Scheduling Protocol, including how appointments are made, confirmed, and any advance notice requirements.]
• Rescheduling Policy: [Describe the process for rescheduling, including any fees or limitations.]

4. Performance and Quality Standards

• Cleaning Standards: [Reference Wisconsin Department of Health Services Guidelines or Specific Cleaning Protocols]
• Disinfectant Use: [Specify Approved Disinfectants and Application Methods]
• Hazardous Waste Disposal (if applicable): [Describe Procedures for Handling and Disposing of Hazardous Waste, referencing Wisconsin regulations.]

5. Materials, Supplies, and Equipment

• Provider-Supplied: [List all Materials, Supplies, and Equipment provided by the Cleaning Service Provider]
• Client-Supplied: [List all Materials, Supplies, and Equipment to be provided by the Client]
• Safety Data Sheets (SDS): The Provider will maintain SDS sheets for all provided chemicals, in compliance with Wisconsin Right-to-Know Law, available upon request.
• Green Cleaning:
  • Option A: Green cleaning products are required. List of approved products provided in Exhibit C.
  • Option B: Standard cleaning products will be used.

6. Key Handling & Security

• Key Handling Procedures: [Describe How Keys will be Handled and Stored]
• Alarm System: [Describe Procedure for Deactivating and Reactivating Alarm Systems]
• Liability: The Cleaning Service Provider will be liable for damages or loss directly resulting from negligence.

7. Insurance

• The Cleaning Service Provider maintains:
  • General Liability Insurance
  • Workers' Compensation Insurance (if applicable, in compliance with Wisconsin law)
• Option A: Certificates of Insurance will be provided to the Client upon request.
• Option B: Certificates of Insurance are attached as Exhibit D.

8. Staff Requirements

• Background Checks: The Cleaning Service Provider warrants that employees have undergone background checks in accordance with Wisconsin criminal records statutes.
• Identification: Employees will wear visible identification.
• Uniforms: Employees will wear [Describe Uniform Requirements].
• Conduct: Employees will maintain professional conduct at all times.
• Training: Employees are trained in [Specify Training Areas, e.g., Cleaning Procedures, Safety, etc.].

9. Service Fees and Payment

• Fee Structure:
  • Option A: Flat Rate: [Specify Flat Rate]
  • Option B: Hourly Rate: [Specify Hourly Rate]
  • Option C: Per Square Foot/Meter: [Specify Rate per Square Foot/Meter]
  • Option D: By Project: [Specify Project and Fee]
• Itemized Charges (if applicable): [List any Additional Charges, e.g., for Specialty Services]
• Sales Tax: Sales tax will be applied as required by Wisconsin law.
• Payment Schedule:
  • Option A: Advance Payment: [Specify Amount and Terms]
  • Option B: Upon Completion of Service
  • Option C: Periodic Invoicing: [Specify Frequency, e.g., Bi-Weekly, Monthly]
• Late Payment Penalty: [Specify Late Payment Penalty, e.g., Percentage per Month]
• Acceptable Payment Methods: [List Acceptable Payment Methods, e.g., Check, EFT, Credit Card]
• Rate Increases: The Cleaning Service Provider reserves the right to increase rates with [Number] days' written notice, as required by Wisconsin law.

10. Client Responsibilities

• Provide safe access to the service location.
• Secure valuables.
• Inform the Cleaning Service Provider of any special needs or hazards (allergens, pets, medical waste).
• Ensure utilities are available (water, electricity).

11. COVID-19 Protocols and Public Health Measures

• The Cleaning Service Provider will follow current Wisconsin Department of Health guidance regarding COVID-19 and other public health measures.
• [Specify Disinfectant List, PPE Usage, or other Specific Protocols]

12. Inspection and Acceptance

• The Client has [Number] hours/days to inspect the services and provide feedback.
• Remedial actions, if required, will be completed within [Number] days.
• Acceptance of services will be deemed granted if no feedback is received within the specified timeframe.

13. Confidentiality and Privacy

The Cleaning Service Provider will maintain the confidentiality of client information and premises, in compliance with Wisconsin data privacy and business confidentiality laws.

14. Contract Duration, Renewal, and Termination

• Contract Duration: [Specify Start Date and End Date]
• Renewal:
  • Option A: Automatically renews for [Duration] unless either party provides written notice of termination [Number] days prior to the renewal date.
  • Option B: No automatic renewal.
• Termination:
  • Termination for Cause: Either party may terminate this agreement for material breach.
  • Termination for Convenience: Either party may terminate this agreement with [Number] days' written notice.
  • Mutual Termination: This agreement may be terminated by mutual written agreement.
  • Termination Fees: [Specify any Termination Fees or Outstanding Balances]

15. Service Interruption or Delay

• The Cleaning Service Provider is not liable for delays or non-performance due to force majeure events (weather, illness, government orders).
• The Cleaning Service Provider will notify the Client as soon as reasonably possible of any anticipated delays.

16. Liability and Indemnification

• The Cleaning Service Provider's liability for damages, theft, or accidents is limited to [Specify Dollar Amount or Terms], to the extent permitted by Wisconsin law.
• Each party agrees to indemnify and hold harmless the other party from and against any claims arising from their own negligence.

17. Dispute Resolution

• Any disputes arising under this agreement will be resolved through negotiation, mediation, or arbitration before resorting to litigation.
• This agreement is governed by the laws of the State of Wisconsin. Venue for any legal action shall be in [Specify County in Wisconsin] County, Wisconsin.

18. Non-Solicitation and Non-Hire

The Client agrees not to solicit or hire employees of the Cleaning Service Provider during the term of this agreement and for [Number] months after termination, within the enforceable limits of Wisconsin employment law.

19. Non-Compete/Exclusivity

Non-compete or exclusivity terms are only valid if compliant with Wisconsin law and ensure that their scope/duration is reasonable. [Specify terms, if any.]

20. Assignment and Delegation

• Option A: This agreement may not be assigned or delegated by either party without the written consent of the other party.
• Option B: The Cleaning Service Provider has the right to subcontract cleaning work, consistent with Wisconsin commercial contract enforceability rules.

21. Amendments

Any modifications to this agreement must be in writing and signed by both parties.

22. Exhibits

• Exhibit A: Multiple Location List (if applicable)
• Exhibit B: Floor Plans/Area Descriptions (if applicable)
• Exhibit C: Approved Green Cleaning Products (if applicable)
• Exhibit D: Certificates of Insurance (if applicable)
• Exhibit E: Cleaning Checklist and Cleaning Schedule

23. Compliance

The Cleaning Service Provider complies with all applicable Wisconsin Department of Workforce Development and Department of Health regulations.

Signatures

____________________________
[Cleaning Service Legal Name]
By: [Cleaning Service Representative Name]
Title: [Cleaning Service Representative Title]
Date: [Date]

____________________________
[Client Legal Name]
By: [Client Representative Name]
Title: [Client Representative Title]
Date: [Date]