West Virginia accountant employment contract template

West Virginia Accountant Employment Contract

This West Virginia Accountant Employment Contract (the “Agreement”) is made and entered into as of [Date], by and between [Employer Full Legal Name], a [State of Incorporation] corporation with its principal place of business at [Employer Address] (“Employer”), and [Employee Full Legal Name], residing at [Employee Address] (“Employee”).

Position

• The Employer hereby employs the Employee as a full-time Accountant.

Responsibilities

• The Employee shall perform the following duties, specifically tailored for West Virginia accounting functions:
  • Preparing and analyzing financial statements in accordance with Generally Accepted Accounting Principles (GAAP) and West Virginia state law.
  • Overseeing accounts payable and receivable functions.
  • Performing account reconciliations.
  • Assisting with budgeting and forecasting processes.
  • Managing payroll in compliance with West Virginia withholding and unemployment insurance requirements.
  • Ensuring accurate and timely tax filings in accordance with federal and West Virginia state tax codes.
  • Maintaining compliance with local, state, and federal financial regulations.
  • Participating in audits as required by West Virginia law and Employer policies.
  • Handling West Virginia-specific business tax filings (e.g., Business and Occupation tax).
  • Tracking and reporting state sales and use tax.
  • Participating in compliance tasks related to West Virginia Secretary of State corporate filings.
  • Advising management on West Virginia financial and regulatory risks.
  • Ensuring timely financial reporting per regulatory deadlines unique to West Virginia.

Qualifications

• The Employee represents and warrants that they possess the following qualifications:
  • Option A: Active Certified Public Accountant (CPA) license in West Virginia.
  • Option B: CPA license eligible for reciprocity in West Virginia.
  • Knowledge of West Virginia tax law and accounting regulations.
  • Familiarity with industry-specific compliance regulations relevant to the Employer's West Virginia operations (e.g., coal, gaming, healthcare).

Reporting

• The Employee shall report to [Supervisor Name and Title], or their designee.
• The Employee will be part of the [Department Name] department.

Work Location

• Option A: The primary work location shall be the Employer's office located at [Employer Address] in West Virginia.
• Option B: The primary work location is remote, with the following requirements for physical presence: [Describe expectations for physical presence during critical reporting, audits, or regulatory deadlines unique to West Virginia.]

Employment Type & Hours

• This is a full-time employment position.
• The standard work week is [Number] hours per week.
• Overtime will be compensated in accordance with West Virginia and federal law.
  • Option A: Overtime will be paid at a rate of one and one-half (1.5) times the Employee's regular hourly rate for all hours worked over 40 in a workweek.
  • Option B: (For exempt employees) Employee acknowledges this position is exempt from overtime.

Compensation

• The Employee shall receive a [Base Salary Amount] annual salary, payable [Payment Schedule, e.g., bi-weekly].
• Option A: The Employee is eligible for merit increases based on job performance, task completion under West Virginia accounting regulations, completion of audit cycles, or achievement of compliance goals.
• Option B: The Employee will be paid an hourly rate of [Hourly Wage Amount].

Benefits

• The Employee shall be eligible for the following benefits:
  • Comprehensive health, vision, and dental insurance compliant with ACA rules and West Virginia insurance law. Benefits become effective [Date or Condition, e.g., upon hire, after 30 days].
  • Retirement plan:
    • Option A: 401(k) plan with [Employer Contribution Details]. Benefits become effective [Date or Condition].
    • Option B: SIMPLE IRA with [Employer Contribution Details]. Benefits become effective [Date or Condition].
  • Paid vacation: [Number] days per year, accruing according to company policy and West Virginia law.
  • Paid sick leave: [Number] days per year, accruing according to company policy and West Virginia law.
  • Paid West Virginia state holidays: [List of Holidays or Reference to Company Holiday Schedule].
  • Additional leave: [Describe any additional leave policies, e.g., family medical leave consistent with West Virginia and federal FMLA].
  • Professional development benefits:
    • CPE reimbursement: [Amount or Policy]
    • CPA license renewal costs: Covered by Employer.
    • West Virginia Society of CPAs fees: [Covered/Not Covered]
    • Costs for attending in-state accounting or tax seminars: [Covered/Not Covered, Amount or Policy]
    • Membership dues for West Virginia accounting associations: [Covered/Not Covered]

Confidentiality and Data Security

• The Employee agrees to maintain the confidentiality of all financial data, client information, and sensitive company data, in accordance with West Virginia law requirements for safeguarding financial and personal data.

Intellectual Property

• The Employer shall own all intellectual property rights for any financial templates, analytic tools, reporting methodologies, or manuals developed during the Employee's employment.
• The Employee agrees to obtain pre-approval from the Employer before publishing or sharing any such materials externally.

Conflict of Interest

• The Employee shall disclose any outside employment or financial interests that could create a conflict of interest with the Employer's clients or vendors, in accordance with West Virginia accountancy board rules.

Non-Solicitation and Non-Disclosure

• The Employee agrees to the following non-solicitation and non-disclosure covenants, as approved by West Virginia law:
  • Non-Solicitation: For a period of [Number] years following termination of employment, the Employee shall not solicit the Employer's clients or employees.
  • Non-Disclosure: The Employee shall not disclose confidential information learned during employment.

Professional Conduct

• The Employee shall adhere to all applicable professional codes of conduct (AICPA and West Virginia Board of Accountancy ethical rules).
• Violations of these codes may result in disciplinary action, up to and including termination.

Anti-Fraud and Whistleblower Policy

• The Employee shall comply with the Employer's anti-fraud, anti-corruption, and whistleblower policies, applicable under both West Virginia and federal law.
• The Employee shall report any suspected irregularities to [Designated Person/Department].

Termination

• This Agreement is at-will, meaning either the Employer or Employee may terminate the employment relationship at any time for any lawful reason.
• Upon termination, the Employee shall receive a final paycheck within the timeframe required by West Virginia law, including payment for any unused accrued time.
  • Option A: The Employee is required to provide [Number] weeks' notice of resignation.
  • Option B: The Employer reserves the right to provide payment in lieu of notice.

Exit Obligations

• Upon termination, the Employee shall:
  • Return all financial files, software, devices, client data, and any confidential information to the Employer.
  • Complete any final certifications or knowledge transfers as required by the Employer.

Workers' Compensation and Safety

• The Employer shall maintain workers' compensation insurance as required by West Virginia law.
• The Employee shall comply with all applicable workplace safety policies and procedures, including federal OSHA standards.

Equal Opportunity and Anti-Discrimination

• The Employer is an equal opportunity employer and does not discriminate based on race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age (40 or older), disability, genetic information, or any other characteristic protected by West Virginia and federal law.
• The Employee shall report any instances of discrimination or harassment to [Designated Person/Department].

Professional Education

• The Employee shall maintain their CPA license and fulfill all continuing professional education (CPE) requirements mandated by the West Virginia Board of Accountancy.
• [Specify Employer/Employee responsibilities regarding time off and payment for CPE hours].

Business Expense Reimbursement

• The Employee shall be reimbursed for reasonable business expenses incurred in connection with their employment, including mileage for travel to client sites within West Virginia, costs for state agency filings, and any local per diem rates. All expenses must be submitted with proper documentation, as per company policy.

Dispute Resolution

• Any dispute arising out of or relating to this Agreement shall be resolved through the following process:
  • Internal grievance process: [Describe Internal Grievance Process]
  • Mediation: If the internal grievance process is unsuccessful, the parties shall attempt to resolve the dispute through mediation.
  • Arbitration or Litigation: If mediation is unsuccessful, the parties agree that any legal action will be brought in [County Name] County, West Virginia, and shall be governed by the laws of the State of West Virginia.
    • Option A: Disputes shall be settled by binding arbitration in accordance with the rules of the American Arbitration Association.
    • Option B: Disputes shall be settled in the courts of West Virginia.

Amendment

• This Agreement may be amended or waived only in writing, signed by both the Employer and the Employee, and in compliance with West Virginia law.

Representations

• The Employee represents that they have the legal right to work in the United States and in West Virginia, and are not restricted by any other agreements from fulfilling their job duties.

Union Membership

• Option A: This position is not covered by any collective bargaining agreement.
• Option B: This position is covered by the [Union Name] collective bargaining agreement.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Full Legal Name]

By: [Employer Authorized Representative Name]

Title: [Employer Authorized Representative Title]

[Employee Full Legal Name]

Signature: ____________________________