Washington cleaning service contract template

Washington Cleaning Service Contract

This Cleaning Service Contract ("Agreement") is made and entered into as of [Date], by and between:

[Cleaning Service Company Legal Name], a [State of Formation] [Entity Type, e.g., LLC], with a principal place of business at [Cleaning Service Company Address], Washington, hereinafter referred to as "Service Provider,"

and

[Client Legal Name], residing at [Client Address], Washington, hereinafter referred to as "Client."

Contact Information:

• Service Provider:
  • Name: [Cleaning Service Company Legal Name]
  • Address: [Cleaning Service Company Address]
  • Phone: [Cleaning Service Company Phone]
  • Email: [Cleaning Service Company Email]
  • Business License/UBI Number: [Cleaning Service Company UBI Number]
• Client:
  • Name: [Client Legal Name]
  • Address: [Client Address]
  • Phone: [Client Phone]
  • Email: [Client Email]

1. Service Location and Property Type:

• Option A: Residential Property located at: [Service Address].
• Option B: Commercial Property located at: [Service Address].
• Option C: Other Property type: [Property Type] located at: [Service Address].

2. Scope of Work:

• The Service Provider shall perform the following cleaning services at the Service Location:
  • Dusting of all accessible surfaces.
  • Vacuuming and/or mopping of all floors.
  • Sanitizing bathrooms, including toilets, sinks, and showers/bathtubs.
  • Kitchen cleaning, including countertops, sinks, and appliance exteriors.
  • Trash removal.
  • Optional Services:
    • Option A: Window washing (interior only).
    • Option B: Oven cleaning (interior).
    • Option C: Refrigerator cleaning (interior).
    • Option D: [Other Special Service]: [Description]

3. Schedule and Frequency:

• The services will be performed:
  • Option A: [Frequency, e.g., Weekly, Bi-Weekly, Monthly] on [Day(s) of the Week] between the hours of [Start Time] and [End Time].
  • Option B: On-call as needed, with a minimum of [Number] days' notice.
• Rescheduling: Rescheduling requires [Number] hours' notice.
• Holidays/Emergencies: Service will not be provided on the following holidays: [List of Holidays]. In case of emergency, the Service Provider will contact the Client as soon as reasonably possible.

4. Supplies and Equipment:

• Option A: The Service Provider will provide all necessary cleaning supplies and equipment.
• Option B: The Client will provide all necessary cleaning supplies and equipment. Specific requirements: [List of Supplies and Equipment Requirements].
• Eco-Friendly Products:
  • Option A: The Service Provider will use environmentally friendly cleaning products.
  • Option B: The Service Provider is not required to use environmentally friendly products.
• Required Brands: [List of specific brands required by the Client, if any]

5. Staff and Background Checks:

• Background Checks:
  • Option A: The Service Provider will conduct background checks on all cleaning staff per RCW 43.43.830-43.43.845.
  • Option B: Background checks are not required.
• Training: The Service Provider ensures all staff are trained in OSHA-compliant safe cleaning practices.

6. Security and Confidentiality:

• The Service Provider will handle keys/access codes with the utmost care.
• Alarm systems will be deactivated/reactivated according to Client instructions.
• Confidentiality: The Service Provider will maintain the confidentiality of all Client information.
• Property Damage: Any property damage will be reported to the Client immediately.
• Restricted Areas: The Service Provider will not enter restricted areas of the Client's property.

7. Cleaning Standards and Quality Control:

• The Service Provider will adhere to industry best practices for cleaning standards.
• For healthcare or childcare facilities, cleaning will meet Washington State sanitation requirements.

8. Inspection and Acceptance:

• Upon completion of the cleaning service, the Client will have the opportunity to inspect the work.
• Any deficiencies must be reported within [Number] hours.
• The Service Provider will correct any deficiencies within [Number] days.

9. Fees and Payment:

• Option A: The total service fee is a flat rate of [Dollar Amount] per [Frequency, e.g., cleaning, week, month].
• Option B: The hourly rate is [Dollar Amount] per hour.
• Overtime Rate: Overtime will be billed at [Dollar Amount] per hour.
• Payment Schedule: Payment is due [Number] days after service completion.
• Accepted Methods: [List of Accepted Payment Methods].
• Late Payment Penalty: A late fee of [Dollar Amount] or [Percentage]% will be charged for payments received after [Number] days.
• Taxes: All applicable Washington state and local taxes are included in the service fee.

10. Insurance:

• The Service Provider maintains the following insurance coverage, meeting Washington state minimums:
  • General Liability Insurance: [Policy Number]
  • Workers' Compensation Insurance: [Policy Number] (or Sole Proprietor Exemption Documentation)
  • Auto Insurance: [Policy Number] (if applicable)
• Proof of insurance will be provided upon request.

11. Employment Status:

• Option A: The Service Provider is an employee.
• Option B: The Service Provider is a subcontractor. Compliance with RCW 51.08.195 is ensured.
• Option C: The Service Provider is an independent contractor.

12. Termination:

• Either party may terminate this Agreement with [Number] days' written notice.
• Termination may occur for convenience, breach of contract, or repeated unsatisfactory service.

13. Force Majeure:

• Neither party shall be liable for delays or failures in performance due to force majeure events.
• Service fees may be [Refundable/Non-Refundable] in the event of a force majeure event.

14. Hazardous Materials:

• The Service Provider will follow all Washington state environmental disposal requirements for hazardous materials.
• The Service Provider is not responsible for handling [Specific hazardous materials not covered].

15. Compliance with Laws:

• The Service Provider will comply with all applicable Washington state, county, and city regulatory requirements, including Seattle’s secure scheduling law (if applicable), RCW 49.86 for domestic workers (if applicable), and anti-discrimination laws per RCW 49.60.

16. Intellectual Property:

• If the Service Provider uses proprietary tools, software, training materials, or branded cleaning systems:
  • Option A: The Service Provider retains all rights to its intellectual property.
  • Option B: [Define specific terms regarding the use of intellectual property]

17. Confidentiality:

• Both parties agree to maintain the confidentiality of all non-public information.

18. Indemnification and Liability:

• The Service Provider will indemnify the Client for any damages caused by the Service Provider's negligence or violation of laws.
• Liability for consequential or incidental damages is limited to [Dollar Amount].

19. Dispute Resolution:

• Any disputes will be resolved through good faith negotiation, mediation, or arbitration in [County Name] County, Washington, per Chapter 7.04A RCW.
• Washington law governs this Agreement.

20. Successors and Assigns:

• This Agreement is binding on successors and assigns. Subcontracting is prohibited without written consent.

21. Loss, Theft, Accidents, and Injuries:

• Any loss, theft, accident, or injury occurring on the premises will be reported to the Client and insurer immediately.

22. Inventory and Special Handling:

• A comprehensive inventory or checklist will be used for supplies, fixtures, or property moved during service.
• Special handling instructions for art, antiques, or valuables will be followed.

23. Attachments:

• The following documents are attached to this Agreement:
  • Permits
  • Insurance/Bonding Documentation
  • Staff Background Check Certificates
  • Proof of Washington State Business Registration

24. Modification:

• Any modifications to the service scope, frequency, or rates must be in writing and approved by both parties.

25. Service Guarantee:

• The Service Provider guarantees satisfactory service.
• Free re-cleaning will be provided for unresolved complaints.
• Escalation process for unresolved complaints: [Describe escalation process].

26. Client Cooperation:

• The Client will provide safe access, remove obstacles, restrict animals, and notify the Service Provider of known hazards or sensitive items.

27. Solicitation:

• The Service Provider will not solicit the Client’s employees or customers.

28. Acknowledgements:

• Both parties acknowledge that they have read and understand the consumer protections under Washington law and voluntarily enter into this Agreement.

29. Electronic Signatures:

• Electronic signatures are permitted and comply with RCW 19.360.

30. Sector-Specific Adjustments:

• This Agreement may be adjusted or amended to address sector-specific requirements (medical, public, hospitality) or jurisdictional rules (city health ordinances, union requirements).

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________

[Cleaning Service Company Legal Name]

By: [Authorized Representative Name]

Title: [Title]

____________________________

[Client Legal Name]