Vermont cleaning service contract template

Vermont Cleaning Service Contract

This Vermont Cleaning Service Contract (the “Agreement”) is made and effective as of [Date], by and between:

• [Cleaning Service Provider Name], a [Entity Type, e.g., Sole Proprietorship, LLC], located at [Cleaning Service Provider Address], Phone: [Cleaning Service Provider Phone], Email: [Cleaning Service Provider Email], (hereinafter referred to as "Service Provider"), and
• [Client Name], located at [Client Address], Phone: [Client Phone], Email: [Client Email], (hereinafter referred to as "Client").

1. Scope of Services

• Option A: The Service Provider agrees to provide the following cleaning services at [Service Address]:
  • Itemized List: (e.g., Dusting of all surfaces, Vacuuming all floors, Mopping of kitchen and bathroom floors, Restroom sanitation, Trash removal, etc.)
  • Frequency: [Daily, Weekly, Monthly, One-Time, Emergency]
  • Areas to be Serviced: [Specific rooms or spaces, e.g., Kitchen, Bathrooms, Office, Reception Area]
  • Cleaning Methods: [Describe cleaning methods, e.g., Wet mopping, HEPA vacuuming]
  • Detergents and Equipment: [List detergents and equipment, e.g., All-purpose cleaner, vacuum cleaner, mop]
  • Client-Specified Products: [List any client-specified products or preferences, e.g., Green/Eco-friendly products, hypoallergenic products]
• Option B: See Exhibit A (Scope of Services) attached hereto for a detailed description of the cleaning services to be provided. Exhibit A will detail the itemized list of cleaning tasks, frequency, areas to be serviced, cleaning methods, detergents and equipment, and any client-specified products.
• Option C: Service provided covers [Residential, Commercial, Municipal] location. Special requirements for public buildings or schools include compliance with [Act 86 and other relevant Vermont statutes].

2. Schedule

• Option A: The Service Provider will perform the services on [Days of the Week] between the hours of [Start Time] and [End Time]. Each visit is expected to last approximately [Duration].
• Option B: Off-hour access will be managed by [Procedure for off-hour access, e.g., key in lockbox, access card]. Security protocols include [Security protocols, e.g., alarm code, building safety protocols].

3. Provider Obligations

• Option A: The Service Provider will ensure all personnel have undergone background checks.
• Option B: The Service Provider will comply with all Vermont labor laws, including wage and hour requirements, and Vermont’s "ban the box" law.
• Option C: The Service Provider will ensure all personnel have received any mandatory training, licensing, or certification for handling chemicals (e.g., hazardous materials as per Vermont and federal OSHA, including Material Safety Data Sheet (MSDS) requirements).

4. Client Obligations

• Option A: The Client will provide access to the premises, parking, storage, and utility supply.
• Option B: The Client will provide safety instructions, alarm codes, building safety protocols, pet instructions, and information about any hazardous areas.
• Option C: The client agrees to provide proper access to necessary equipment, and will be charged for service delays if it is not provided.

5. Fees and Payment

• Option A: The fee for services is [Hourly Rate, Per Occurrence Rate, Flat Rate]. Minimum service fee is [Amount].
• Option B: Surcharges for special services or after-hours work will be [Amount or Percentage]. Cost of consumables/replacement of supplies will be [Method of determining cost].
• Option C: The Client will be invoiced [Frequency, e.g., weekly, monthly]. Payment is due within [Number] days of the invoice date. Penalties for late payment are [Late Payment Fee or Interest Rate]. Acceptable payment methods are [Payment Methods, e.g., Check, Credit Card, Electronic Funds Transfer]. Vermont sales tax will be collected, registered and remitted in compliance with state law.

6. Approval of Services

• Option A: Upon completion of the services, the Client will complete an inspection/acceptance form.
• Option B: The Client must report any deficiencies within [Number] days. Remediation or re-performance terms are [Describe remediation process]. Quality standards or checklists are tied to Vermont or industry best practices.

7. Property Damage and Insurance

• Option A: The Service Provider maintains general liability insurance in the amount of [Dollar Amount] and workers’ compensation insurance as required by Vermont statutes. Certificates of insurance will be provided to the Client upon request.
• Option B: Each party shall indemnify and hold harmless the other party from and against any and all claims, losses, damages, liabilities, costs and expenses (including reasonable attorneys’ fees) arising out of or relating to its negligence or willful misconduct in connection with the performance of this Agreement.
• Option C: Liability is excluded or limited as follows: [State any limitations of liability permitted under Vermont law].

8. Confidentiality

• Option A: The Service Provider will maintain the confidentiality of Client information, security of premises, and any access to personally identifiable or proprietary information.
• Option B: Data breach notification procedures will comply with Vermont’s data privacy laws.

9. Changes to Services

• Option A: Requests for changes in service scope, frequency, or location must be submitted with [Number] days’ notice.
• Option B: Changes are subject to approval and pricing adjustments.

10. Suspension and Force Majeure

• Option A: Service may be temporarily suspended or delayed due to force majeure events.
• Option B: Mutual notice and communication protocols will be followed in the event of inclement weather or public emergencies.

11. Non-Solicitation/Non-Hire

The Client shall not directly employ the Service Provider’s personnel during or immediately after the contract term, subject to Vermont restrictions on enforceability and duration.

12. Dispute Resolution

• Option A: Any disputes will be resolved through negotiation. If negotiation fails, the parties may pursue mediation/arbitration.
• Option B: Exclusive jurisdiction for any legal action arising from this agreement shall be in the courts of Vermont, applying Vermont law.

13. Termination

• Option A: Either party may terminate this Agreement with [Number] days written notice.
• Option B: Grounds for immediate or early termination include non-payment, repeated substandard performance, property damage, safety violations, or loss of required insurance.
• Option C: A right to cure period of [number] days will be provided for material breaches.

14. Permits and Licensing

The Service Provider holds all required Vermont and municipal permits, licensing, or registration for cleaning businesses operating in [Location].

15. Union/Prevailing Wage

[Applicable/Not Applicable] This contract is subject to union, collective bargaining, or prevailing wage obligations for public contracts in Vermont.

16. Consumer Rights (Residential Contracts Only)

For residential contracts, the Client is entitled to Vermont mandatory disclosures on consumer rights, right to cancel for home solicitations, and compliance with Vermont’s Home Solicitation Sales Act.

17. Amendments

Any amendments to this Agreement must be in writing and signed by both parties.

18. Term and Renewal

• Option A: This Agreement shall commence on [Start Date] and end on [End Date].
• Option B: This Agreement will automatically renew for successive [Duration] periods unless either party provides written notice of termination [Number] days prior to the renewal date.

19. Unemployment Insurance and Workforce Classification

The Service Provider shall provide proof of compliance with mandatory Vermont unemployment insurance and all workforce classification laws to prevent worker misclassification.

20. Hazardous Waste Disposal

The Service Provider will handle and dispose of hazardous waste and used cleaning agents in accordance with Vermont Department of Environmental Conservation regulations.

21. Assignment and Subcontracting

The Service Provider may not assign or subcontract any portion of this Agreement without the prior written consent of the Client. All subcontractors must comply with all contract provisions and Vermont legal requirements.

22. Entire Agreement

This Agreement constitutes the entire understanding between the parties and supersedes all prior agreements relating to the subject matter.

23. Vehicle Insurance

If the Service Provider uses vehicles on Client premises, the Service Provider shall maintain valid Vermont vehicle insurance and comply with local parking or emissions rules.

24. Industry Standards

• Option A: This Contract will adhere to [Vermont-Specific Industry Standards, e.g. BSCAI best practices].
• Option B: The parties agree to follow Green Mountain Green Cleaning protocols in the performance of this contract.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________

[Cleaning Service Provider Name]

By: ____________________________

[Authorized Representative Name]

[Title]

____________________________

[Client Name]