Texas cleaning service contract template

Texas Cleaning Service Contract

This Cleaning Service Contract ("Agreement") is made and entered into as of [Date], by and between:

[Cleaning Service Company Name], a [State] [Business Structure, e.g., LLC], with its principal place of business at [Address], hereinafter referred to as "Provider,"

Business License Number: [License Number]

Contact Person: [Name]

Phone: [Phone Number]

Email: [Email Address]

and

[Client Name], residing at [Property Address], hereinafter referred to as "Client."

Phone: [Phone Number]

Email: [Email Address]

1. Scope of Services

Option A: Residential Cleaning

Frequency:

Weekly

Bi-Weekly

Monthly

One-Time

Square Footage: [Square Footage]

Specific Tasks:

Dusting

Mopping

Vacuuming

Restroom Cleaning

Trash Removal

Window Cleaning (Interior Only)

Deep Cleaning (Specify frequency if applicable: [e.g., Quarterly])

Carpet/Rug Cleaning ([Specify scope and frequency])

Upholstery Cleaning ([Specify scope and frequency])

Other: [Specify]

Excluded Services:

Exterior Window Cleaning

Biohazard Cleanup

Mold Remediation

Heavy Lifting (over [Pounds] lbs)

[Other]

Option B: Commercial Cleaning

Type:

Office

Retail

Post-Construction

Move In/Out

Other: [Specify]

Frequency:

Daily

Weekly

Monthly

Other: [Specify]

Number of Areas/Rooms: [Number]

Specific Tasks:

Dusting

Mopping

Vacuuming

Restroom Cleaning

Trash Removal

Window Cleaning (Interior Only)

Disinfecting

Other: [Specify]

Excluded Services:

Exterior Window Cleaning

Biohazard Cleanup

Mold Remediation

Heavy Lifting (over [Pounds] lbs)

[Other]

2. Service Schedule

Option A: Fixed Schedule

Cleaning will occur on [Day(s) of the Week] between the hours of [Start Time] and [End Time].

Option B: Flexible Schedule

Provider will contact Client [Number] days in advance to schedule each cleaning.

Schedule Changes: Any changes to the schedule must be requested at least [Number] hours in advance.

Late Arrival Protocol: Provider will notify Client if running more than [Number] minutes late.

Emergency Clean-Up: Emergency clean-up services are available at an additional rate of [Dollar Amount] per hour, subject to availability.

3. Provider Obligations

Provider will bring and maintain all necessary cleaning supplies and equipment, unless otherwise specified.

Responsibility for Consumables:

Provider will provide consumables (e.g., paper products, trash liners).

OR

Client will provide consumables (e.g., paper products, trash liners).

Compliance with MSDS Requirements: Provider will comply with all Material Safety Data Sheet (MSDS) requirements for all cleaning products used.

Adherence to Regulations: Provider will adhere to all applicable OSHA and Texas Department of State Health Services regulations, including those regarding chemical usage, bloodborne pathogens, and sanitation standards.

Eco-Friendly Cleaning:

Provider will use environmentally preferable products that are Green Seal or EPA Safer Choice certified.

OR

Standard cleaning products will be used.

4. Insurance and Licensing

Provider maintains general liability insurance with a minimum coverage of [Dollar Amount].

Provider maintains worker's compensation insurance as required by Texas law.

Provider [is/is not] bonded. If bonded, the bond amount is [Dollar Amount].

Provider will provide certificates of insurance to Client upon request.

Incident Reporting: Provider will report any incidents resulting in damage or injury to Client within [Number] hours.

All Required Permits: Provider possesses all required permits and registrations under Texas law.

5. Staffing

Background Checks: Provider performs background checks on all cleaning personnel in compliance with Texas regulations.

On-Site Supervision: [Specify on-site supervision policy, e.g., a supervisor will be present on-site for all cleaning services.]

Training: Cleaning staff will receive training on proper cleaning techniques and safety procedures.

Uniforms/Identification: Cleaning staff will wear [Uniform description, e.g., company-branded uniforms] and carry identification.

Misconduct Reporting: Provider will have protocols in place for reporting misconduct or theft.

6. Health and Safety

Compliance with Laws: Provider will comply with all applicable Texas and federal health and safety laws.

Hazardous Materials: Provider will follow proper procedures for handling hazardous or biohazard materials.

Injury Reporting: Provider will report any injuries sustained by cleaning staff on Client's property immediately.

Communicable Disease Protocols: Provider will adhere to all relevant COVID-19 or other communicable disease protocols as required by law.

7. Payment Terms

Option A: Flat Fee

Total Charge: [Dollar Amount] per [Time period, e.g., week, month].

Option B: Hourly Rate

Hourly Rate: [Dollar Amount] per hour.

Option C: Per Square Foot

Rate: [Dollar Amount] per square foot.

Itemized Service Fees: [Specify itemized fees, if applicable]

Extra Service Rates: [Specify rates for services outside the scope of the standard agreement]

Overtime/Holiday Rates: Overtime (hours exceeding 40 per week) and holiday rates are [Percentage]% higher than the standard rate.

Applicable Texas Sales Tax: [Percentage]% Texas sales tax will be added to all invoices.

Billing Schedule: [Specify billing frequency, e.g., weekly, bi-weekly, monthly]

Invoicing Procedures: Invoices will be sent to Client via [Method, e.g., email].

Payment Due Dates: Payment is due within [Number] days of the invoice date.

Accepted Payment Methods: [Specify payment methods, e.g., check, credit card, electronic transfer]

Late Payment Interest: Late payments will accrue interest at a rate of [Percentage]% per month, as permitted by Texas law.

8. Client Obligations

Access: Client will provide Provider with access to the property during the scheduled cleaning times.

Building Security: Client will notify Provider of all building security protocols, alarm codes, and parking arrangements.

Orientation: If required, Client will provide Provider with an orientation to the property.

Contact Person: Client will designate a contact person for on-site issues.

9. Breakage or Damage

Incident Documentation: Provider will document any incidents resulting in breakage or damage and notify Client immediately.

Complaint Deadlines: Client must report any breakage or damage within [Number] days of the cleaning service.

Repair or Compensation: Provider will be responsible for the repair or compensation of any damage caused by its employees. Compensation will not exceed [Dollar Amount].

10. Client’s Equipment and Supplies

Use of Client's Equipment: [Specify rules for use or non-use of Client's equipment, appliances, or supplies].

Indemnification: Client will indemnify Provider against any claims arising from the misuse of Client's equipment or supplies.

11. Complaints and Quality Standards

Dispute Reporting: Client must report any complaints or disputes regarding the quality of service within [Number] days of the cleaning service.

Service Inspection: Client [will/will not] sign off on a service inspection/acceptance form immediately following each cleaning job.

Remedies for Substandard Service: If the service is deemed substandard, Provider will re-clean the affected areas within [Number] days.

Refund/Credit Eligibility: If re-cleaning is not satisfactory, Client may be eligible for a refund or credit.

12. Modification of Service

Change Orders: Any modification to the scope of services or schedule must be made in writing and signed by both parties.

Pricing: Changes to the scope of services may result in a change to the pricing.

13. Term and Termination

Option A: Fixed Term

This Agreement will commence on [Start Date] and will continue for a term of [Number] [Months/Years], expiring on [End Date].

Option B: Ongoing

This Agreement will continue on a month-to-month basis until terminated by either party.

Renewal/Extension: This Agreement [will/will not] automatically renew for an additional term of [Number] [Months/Years].

Cancellation Notice: Either party may terminate this Agreement by providing [Number] days' written notice.

Grounds for Immediate Termination: This Agreement may be terminated immediately by either party for:

Repeated no-shows

Safety violations

Criminal activity by Provider's staff

Non-payment

Documented breach

Force Majeure.

Settlement of Outstanding Payments: Upon termination, Client will pay Provider for all outstanding payments for services rendered.

14. Confidentiality

Confidential Information: Provider will maintain the confidentiality of all Client information.

Keys/Codes: Provider will be responsible for the security of any keys, codes, or access cards provided by Client.

15. Texas Law Compliance

Governing Law: This Agreement will be governed by and construed in accordance with the laws of the State of Texas.

Venue: Venue for any dispute arising under this Agreement will be in [County] County, Texas.

16. Dispute Resolution

Negotiation: The parties will first attempt to resolve any dispute through good-faith negotiation.

Mediation: If negotiation is unsuccessful, the parties will attempt to resolve the dispute through mediation in [City, Texas].

Arbitration/Litigation: If mediation is unsuccessful, the parties [agree to binding arbitration / may pursue litigation in Texas civil court].

17. Limitation of Liability

Limitation of Liability: Provider's liability for any damages will be limited to the amount paid by Client for the cleaning services. Provider will not be liable for indirect or consequential damages to the maximum extent permitted under Texas law.

18. Indemnification

Indemnification: Each party will indemnify and hold harmless the other party from any claims, damages, or injuries arising from its negligence or breach of this Agreement.

19. Force Majeure

Force Majeure: Neither party will be liable for any failure to perform its obligations under this Agreement due to events beyond its reasonable control, including acts of God, war, terrorism, or natural disasters.

20. Assignment and Subcontracting

Assignment: This Agreement may not be assigned by either party without the written consent of the other party.

Subcontracting: Provider may not subcontract any of its obligations under this Agreement without the written consent of Client.

21. Amendment and Waiver

Amendment: This Agreement may be amended only by a written instrument signed by both parties.

Waiver: No waiver of any provision of this Agreement will be effective unless in writing and signed by the waiving party.

22. Entire Agreement

Entire Agreement: This Agreement constitutes the entire agreement between the parties and supersedes all prior negotiations or representations.

Severability: If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions will remain in full force and effect.

Survival: The provisions regarding confidentiality, indemnification, and limitation of liability will survive the termination of this Agreement.

Signatures

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________

[Cleaning Service Company Name]

By: [Name]

Title: [Title]

Date: [Date]

____________________________

[Client Name]

Date: [Date]