Tennessee janitor employment contract template

Tennessee Janitor Employment Contract

This Tennessee Janitor Employment Contract ("Agreement") is made and effective as of [Date], by and between:

[Employer Legal Name], a [State] [Entity Type, e.g., Corporation] with its principal place of business at [Employer Address], hereinafter referred to as "Employer,"

and

[Employee Full Legal Name], residing at [Employee Address], hereinafter referred to as "Employee."

Employer's Contact Information:

[Employer Phone Number]

[Employer Email]

Employee's Contact Information:

[Employee Phone Number]

[Employee Email]

1. Position

• Full-Time Janitor
• Responsibilities:
  • Routine cleaning and sanitation of all assigned areas (restrooms, offices, hallways, break rooms).
  • Sweeping, mopping, vacuuming.
  • Waste collection and disposal.
  • Restocking restroom and cleaning supplies.
  • Washing windows and glass.
  • Operating cleaning equipment (floor buffers, carpet cleaners).
  • Performing light maintenance or reporting larger maintenance needs.
  • Handling cleaning chemicals according to Material Safety Data Sheets (MSDS) and OSHA requirements.
  • Following site-specific cleaning schedules.
  • Immediate response to spills and sanitation emergencies.

2. Work Location(s)

• Primary Work Location: [Address], Tennessee.
• Option A: Additional locations as assigned by Employer within [City/County], Tennessee.
• Option B: Employee may be required to travel to different locations in Tennessee. Travel expenses will be reimbursed according to company policy.
  • Jobsite Access: [Details on access, e.g., key card, security code, etc.]
  • Emergency Protocols: [Details on emergency protocols, e.g., evacuation routes, contact persons, etc.]
  • Security Clearance: [Details on security clearance requirements, if any]
  • Restricted Areas: [Procedures for entering restricted or hazardous areas]

3. Employment Status and Hours

• Full-Time Employment
• Standard Hours: 40 hours per week.
  • Daily Hours: [Number] hours/day.
  • Weekly Schedule: [Days of the week].
• Shift: [Shift Details, e.g., 8:00 AM - 5:00 PM, rotating shifts, etc.]
• Overtime:
  • Overtime pay will be paid at 1.5 times the regular rate for all hours worked over 40 in a workweek, in accordance with Tennessee law.
  • Meal/Rest Breaks: Employee is entitled to meal and rest breaks as required by Tennessee Labor Standards.
• Option A: Employee acknowledges that the schedule may be subject to change with reasonable notice.
• Option B: Any changes to the schedule require a [Number] day notice period.

4. Compensation

• Hourly Wage: [Dollar Amount] per hour.
• Pay Period: [Weekly/Bi-Weekly].
• Payroll Method: [Check/Direct Deposit].
• Pay Date: [Day of the week].
• Overtime Pay: As required by Tennessee law.
• Option A: Holiday Premium Pay: [Details on holiday pay, if any].
• Option B: Additional Compensation: [Details on additional compensation for special duties, if any].

5. Benefits

• Health Insurance: [Yes/No]. If yes, details: [Insurance Plan Details].
• Dental Insurance: [Yes/No]. If yes, details: [Insurance Plan Details].
• Vision Insurance: [Yes/No]. If yes, details: [Insurance Plan Details].
• Short-Term Disability: [Yes/No]. If yes, details: [Plan Details].
• Long-Term Disability: [Yes/No]. If yes, details: [Plan Details].
• Life Insurance: [Yes/No]. If yes, details: [Plan Details].
• Paid Vacation: [Number] days per year, accrued according to company policy.
• Sick/Personal Days: [Number] days per year, accrued according to company policy.
• Holidays: [List of Holidays].
• Retirement Plan: [Yes/No]. If yes, details: [Plan Details, e.g., 401(k) with Employer match].
• Option A: Uniforms: Employer will provide uniforms.
• Option B: Cleaning Supply Stipend: [Dollar Amount] per [Time Period].

6. Training

• Initial Training: Employee will receive training on cleaning procedures, safety protocols, and chemical handling.
• OSHA Training: Employee will attend all mandatory OSHA and Tennessee Occupational Safety and Health Administration (TOSHA) trainings.
• Certifications: Employer will [Support/Reimburse] for state-mandated certifications (e.g., bloodborne pathogen training).
• Compliance: Employee is expected to comply with all workplace safety guidelines.
• Option A: Advanced Cleaning Training: [Description of advanced cleaning training, if any].
• Option B: Refresher courses will be scheduled every [Number] months.

7. Supervision and Reporting

• Direct Supervisor: [Supervisor Name], [Supervisor Title].
• Communication: Employee is expected to communicate shift handovers, absences, and mechanical failures promptly.
• Incident Reporting: Employee is expected to report on-site incidents according to established protocols.

8. Workplace Safety

• Personal Protective Equipment (PPE): Employee must use required PPE at all times.
• Chemical Handling: Employee must comply with OSHA and TOSHA standards for chemical storage and handling.
• Waste Disposal: Employee must properly dispose of waste according to regulations.
• Incident Reporting: Employee must report all incidents and accidents immediately.
• Safety Audits: Employee must participate in periodic safety audits.

9. Workplace Conduct

• Professionalism: Employee is expected to conduct themselves professionally with building occupants.
• Confidentiality: Employee must maintain confidentiality regarding client business matters.
• Restricted Areas: Employee must adhere to rules for entering private offices or secure areas.
• Property: Employee is prohibited from unauthorized removal or use of property.
• Anti-Harassment/Discrimination: Employee must comply with all anti-harassment and anti-discrimination policies as required under Tennessee and federal law.

10. Attendance and Punctuality

• Expectations: Employee is expected to be punctual and maintain regular attendance.
• Call-In Procedure: Employee must notify their supervisor [Number] hours prior to the start of their shift if they are unable to work.
• Discipline: Repeated absences or tardiness may result in disciplinary action.
• Job Abandonment: Failure to report to work for [Number] consecutive days without notification will be considered job abandonment.

11. Drug and Alcohol Policy

• Drug-Free Workplace: Employer maintains a drug-free workplace.
• Drug Testing: Employee may be subject to random or post-incident drug testing as permitted by Tennessee law.

12. Termination

• At-Will Employment: Employment is at-will, meaning either party may terminate the employment relationship at any time, with or without cause, and with or without notice, subject to applicable laws.
• Resignation: Employee must provide [Number] days' written notice of resignation.
• Termination: Employer may terminate employment for cause or without cause.
• Final Paycheck: Employee's final paycheck will be issued in accordance with Tennessee law.
• Return of Property: Upon termination, Employee must return all uniforms, keys, access cards, and cleaning equipment.
• Exit Interview: Employee may be required to participate in an exit interview.

13. Confidentiality and Non-Compete

• Confidentiality: Employee must maintain the confidentiality of any proprietary information encountered during employment.
• Non-Compete: Due to Tennessee's “Prohibition on Non-Compete Agreements for Certain Employees” law, non-compete provisions are generally restricted for low-wage roles like janitors, except for limited, legally compliant circumstances.
  • Option A: [If a legally compliant non-compete is included, specify details here].
  • Option B: No non-compete agreement is required for this position.

14. Dispute Resolution

• Grievance Process: Employee should first attempt to resolve any workplace grievances with their supervisor.
• Mediation: If the grievance cannot be resolved, the parties agree to attempt mediation.
• Governing Law and Venue: This Agreement shall be governed by and construed in accordance with the laws of the State of Tennessee. Any legal action arising out of this Agreement shall be brought in the appropriate court in [County Name] County, Tennessee.

15. Compliance with Laws

Employer shall comply with all applicable state and federal labor, wage, and anti-discrimination laws, including the Fair Labor Standards Act, Tennessee Human Rights Act, and Equal Pay Act.

16. Hazard Communication and Safety

Employee acknowledges receipt of hazard communication standards and the bloodborne pathogen exposure control plan. Employee is expected to adhere to any site-specific cleaning procedures.

17. Use of Equipment

Employee is responsible for the proper use and care of employer-supplied uniforms, cleaning carts, safety gear, and keys. Employee must promptly return all such items upon termination. Employee is responsible for lost or damaged property.

18. Secondary Employment

Employee must disclose any secondary employment or contractor work that could conflict with their janitorial duties or create safety, scheduling, or confidentiality concerns.

19. Timekeeping

Employee must accurately record all hours worked using the designated timekeeping system. Electronic timesheet verification or manual sign-in/out may be required.

20. Work Assignment

Employer reserves the right to reassign work locations or duties subject to reasonable notice and within the overall janitorial scope.

21. Advancement Opportunities

Eligibility for advancement or reassignment will be based on performance, training, and tenure.

22. Reporting Hazards

Employee must report any workplace hazards, unsafe equipment, or suspicious activity immediately.

23. Amendment

This Agreement may be modified or amended only by a written agreement signed by both parties.

By signing below, the parties acknowledge that they have read, understood, and agree to all the terms and conditions of this Tennessee Janitor Employment Contract.

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Employer Signature

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Printed Name

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Date

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Employee Signature

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Printed Name

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Date