South Dakota receptionist employment contract template

South Dakota Receptionist Employment Agreement

This Full-Time Receptionist Employment Agreement (the "Agreement") is made and effective as of [Date] by and between [Employer Name], a company organized under the laws of South Dakota, with its principal place of business at [Employer Address] ("Employer"), and [Employee Name], residing at [Employee Address] ("Employee").

1. Position:

• The Employer hereby employs the Employee as a Receptionist.

2. Job Description:

• The Employee's duties will include, but not be limited to:
  • Greeting visitors in a professional and courteous manner.
  • Answering and routing phone calls using the company's phone system.
  • Scheduling appointments and managing calendars.
  • Managing incoming and outgoing mail and deliveries.
  • Maintaining visitor logs and security protocols.
  • Coordinating meeting rooms and ensuring they are properly equipped.
  • Providing information about office policies and procedures to visitors and employees.
  • Performing light administrative support tasks, including copying, scanning, filing, and data entry.
  • Other duties as assigned by the Employer.

3. Reporting Structure:

• Option A: The Employee will report directly to [Supervisor Name], [Supervisor Title].
• Option B: The Employee will report to the Office Manager.

4. Work Location:

• The Employee's primary work location will be at [Work Location Address], located in [City, South Dakota].
• Option A: Remote work is not permitted.
• Option B: Hybrid work arrangements may be available subject to company policy.

5. Employment Type and Hours:

• This is a full-time position.
• The Employee's regular work hours will be [Start Time] to [End Time], Monday through Friday, totaling [Total Hours] hours per week.
• The Employee will be entitled to [Break Length] minutes for rest and [Lunch Length] minutes for an unpaid meal break each day.
• Option A: Occasional overtime may be required. Overtime pay will be compensated at a rate of one and one-half (1.5) times the Employee's regular hourly rate, as required by South Dakota law and the federal FLSA.
• Option B: No overtime is expected.

6. Qualifications and Skills:

• Required:
  • Prior customer service experience.
  • Proficiency in using office phone systems.
  • Basic computer literacy with Microsoft Office Suite and scheduling programs.
  • Professional appearance and communication skills.
• Preferred:
  • Familiarity with the local community and client base.
  • Experience with [Specific Software/System].

7. At-Will Employment:

• This is an at-will employment agreement.
• Either the Employer or the Employee may terminate the employment relationship at any time, with or without cause or notice, subject to the provisions below.

8. Termination and Resignation:

• Option A: The Employee shall provide [Number] days' written notice of resignation.
• Option B: The Employee shall provide two (2) weeks' written notice of resignation.
• Upon termination of employment, the Employee will receive all wages due within [Number] days, as required by SDCL § 60-11-10.

9. Compensation:

• Option A: The Employee's annual salary will be [Dollar Amount], payable [Pay Frequency, e.g., bi-weekly].
• Option B: The Employee's hourly wage will be [Dollar Amount], payable [Pay Frequency, e.g., bi-weekly].
• Wages will be paid via [Payment Method, e.g., direct deposit, check].
• Option A: The Employee may be eligible for bonuses based on performance metrics as outlined in the company's bonus policy.
• Option B: No bonus is offered.

10. Benefits:

• The Employee may be eligible for the following benefits, subject to the terms and conditions of the applicable benefit plans:
  • Health Insurance: [Yes/No].
  • Dental Insurance: [Yes/No].
  • Vision Insurance: [Yes/No].
  • 401(k) or Retirement Plan: [Yes/No].
  • Paid Time Off (PTO): [Number] days per year.
  • Sick Leave: [Number] days per year (if applicable).
  • Holidays: The Employee will be entitled to paid time off for the following holidays: [List of Holidays].
  • Option A: Uniform Allowance: [Dollar Amount] per [Frequency].
  • Option B: No uniform allowance.

11. Confidentiality:

• The Employee acknowledges that during their employment, they will have access to confidential and proprietary information belonging to the Employer and its clients.
• This information includes, but is not limited to, client lists, appointment schedules, visitor logs, call logs, and other proprietary data.
• If the Employee's role involves healthcare information, they must comply with HIPAA regulations.
• The Employee agrees to maintain the confidentiality of all such information and to not disclose it to any third party without the Employer's express written consent.
• This confidentiality obligation will survive the termination of this Agreement.

12. Data Protection and Information Security:

• The Employee is responsible for maintaining the security of all physical and electronic data related to visitors, clients, and company operations.
• This includes secure handling of visitor records, protecting passwords, and properly disposing of sensitive materials.

13. Behavioral and Appearance Standards:

• The Employee must adhere to the Employer's dress code, punctuality standards, and general workplace etiquette.
• The Employee's use of phone and email should be primarily for business purposes.
• Social media usage during work hours should comply with company policy.

14. Anti-Harassment and Anti-Discrimination:

• The Employer is committed to providing a workplace free of harassment and discrimination.
• The Employer prohibits discrimination based on race, gender, age, religion, national origin, disability, or any other protected category under South Dakota and federal law.
• Any employee who believes they have been subjected to harassment or discrimination should report it immediately to [Contact Person/Department].
• The Employer will promptly investigate all complaints of harassment and discrimination.

15. Physical and Workplace Safety:

• The Employer is committed to providing a safe and healthy workplace in compliance with South Dakota Occupational Safety and Health rules.
• The Employee is responsible for following all safety procedures and reporting any unsafe conditions to their supervisor.
• The Employee must be familiar with emergency procedures, including fire alarms, severe weather alerts, and evacuation plans.

16. Attendance and Punctuality:

• The Employee is expected to be punctual and maintain regular attendance.
• Any absence or tardiness must be reported to [Contact Person] as soon as possible, following the company’s policy.
• Documentation may be required for absences, as determined by company policy.

17. Business Equipment Usage:

• The Employee is authorized to use company computers, phones, and copiers for business purposes only.
• The Employee is responsible for the secure handling of company devices and property assigned to them.

18. Intellectual Property:

• Any forms, procedures, scripts, or other materials developed by the Employee for office use during their employment shall be the property of the Employer.

19. Gifts and Gratuities:

• Option A: The Employee is permitted to accept small gifts or gratuities from clients or visitors, provided they are nominal in value and do not create a conflict of interest.
• Option B: The Employee is not permitted to accept gifts, tips, or gratuities from clients or visitors.

20. Non-Compete and Non-Solicitation:

• Option A: The Employee agrees not to solicit the Employer’s clients or employees for a period of [Number] months following the termination of their employment.
• Option B: No non-compete or non-solicitation agreement is required.

21. Employment Eligibility Verification:

• The Employee must provide documentation demonstrating their eligibility to work in the United States, as required by law.

22. Compliance with South Dakota Laws for Minors:

• If the Employee is under 18, their employment will comply with all applicable South Dakota laws regarding the employment of minors.

23. Amendment:

• This Agreement may be amended or modified only in writing and signed by both parties.

24. Communications:

• All formal communications between the parties shall be in writing, either via certified mail or email to the addresses listed above.

25. Dispute Resolution:

• Any disputes arising out of or relating to this Agreement shall be resolved through the following steps: (1) internal complaint procedures, (2) voluntary mediation, and (3) binding arbitration or South Dakota state court litigation, as mutually agreed upon. South Dakota law shall govern this Agreement.

26. Employee Handbook:

• The Employee acknowledges receipt of the Employee Handbook and any specific receptionist policy manuals.

27. Signature:

• IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

_______________________________
[Employer Name]

By: _______________________________
[Employer Representative Name]
[Employer Representative Title]

Date: _______________________________

_______________________________
[Employee Name]

Date: _______________________________

28. Warranty:

• The Employee warrants that they are not subject to any conflicting agreements or legal restrictions that would prevent them from fulfilling the terms of this Agreement.

29. Accommodations:

• The Employer will provide reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and South Dakota law. Employees requiring accommodations should submit a written request to [Contact Person/Department].

30. Industry-Specific Clauses:

• Option A (Healthcare): The Employee acknowledges they will comply with all HIPAA regulations.
• Option B (Education): The Employee acknowledges they will comply with all FERPA regulations.
• Option C (Government): The Employee must comply with enhanced security procedures and background checks.