South Carolina cleaning service contract template

South Carolina Cleaning Service Contract

This Cleaning Service Contract ("Contract") is made and entered into as of [Date], by and between:

• [Cleaning Service Company Name], a [State] [Entity Type, e.g., LLC] with a business address of [Cleaning Service Company Address], phone number [Cleaning Service Company Phone Number], email address [Cleaning Service Company Email] and Business License Number [Business License Number]. (hereinafter referred to as "Service Provider").
• [Client Name], residing at/with a business address of [Client Address], phone number [Client Phone Number], and email address [Client Email] (hereinafter referred to as "Client").

1. Scope of Services

• Option A: General Cleaning
  • The Service Provider agrees to provide general cleaning services at the following location: [Property Address], consisting of approximately [Square Footage] square feet.
  • The following tasks are included:
    • Sweeping and mopping floors
    • Dusting surfaces
    • Bathroom sanitation
    • Trash removal
  • Frequency: [Frequency, e.g., Weekly, Bi-Weekly, Monthly]
• Option B: Deep Cleaning
  • The Service Provider agrees to provide deep cleaning services at the following location: [Property Address], consisting of approximately [Square Footage] square feet.
  • The following tasks are included:
    • All tasks listed in Option A
    • Interior window cleaning
    • Appliance cleaning (interior/exterior)
    • Detailed dusting of baseboards and trim
• Option C: Customized Cleaning Plan
  • The Service Provider agrees to provide cleaning services as detailed in the attached Schedule/Work Order (Appendix A).

2. Service Standards and Quality Expectations

• Option A: General Standards
  • The Service Provider will perform all services in a professional and workmanlike manner, adhering to generally accepted cleaning standards.
• Option B: Specific Standards
  • The Service Provider will adhere to the following specific standards:
    • All surfaces will be free of visible dust and debris.
    • Bathrooms will be sanitized and disinfected.
    • Floors will be clean and free of streaks.
    • The Service Provider will comply with CDC and South Carolina DHEC sanitation guidelines.
• Option C: Audit and Inspection
  • Client reserves the right to conduct periodic on-site walk-throughs to inspect the quality of services. Service Provider will be notified in advance.

3. Acceptance/Rejection of Completed Work

• Option A: Immediate Acceptance
  • Client will inspect the completed work immediately upon completion.
• Option B: Notification Period
  • Client has [Number] hours/days to notify the Service Provider of any deficiencies in the work performed.
  • The Service Provider will have [Number] hours/days to rectify any deficiencies reported by the Client.

4. Staff and Conduct

• Option A: Background Checks
  • Service Provider shall conduct background checks on all employees assigned to Client's property.
  • Optionally, a SLED check can be requested.
• Option B: Uniforms and Conduct
  • All employees will wear uniforms and maintain a professional demeanor while on Client's property.
  • Employees are prohibited from soliciting Client's employees or customers.
• Option C: Confidentiality
  • Service Provider and its employees shall maintain the confidentiality of all Client information and property.

5. Access and Security

• Option A: Key Access
  • Client will provide the Service Provider with [Number] keys to access the property.
• Option B: Alarm Codes
  • Client will provide the Service Provider with the alarm code for the property.
  • Service Provider agrees to maintain the confidentiality of the alarm code.
• Option C: Security Protocols
  • Service Provider will be responsible for securing the property after each cleaning.
  • Service Provider will immediately report any property damage or lost/found items to the Client.

6. Health and Safety

• Option A: Compliance
  • Service Provider shall comply with all applicable OSHA and South Carolina state health and safety regulations.
• Option B: Chemicals
  • Service Provider will provide a list of all chemicals used.
  • Service Provider shall adhere to OSHA and South Carolina DHEC regulations for disposal and storage of chemicals.
• Option C: Bloodborne Pathogens
  • If applicable, Service Provider will have a bloodborne pathogen protocol in place.

7. Fees and Payment

• Option A: Flat Fee
  • The Client agrees to pay the Service Provider a flat fee of [Dollar Amount] per [Frequency, e.g., cleaning, month].
  • This fee includes the cost of all supplies.
• Option B: Hourly Rate
  • The Client agrees to pay the Service Provider an hourly rate of [Dollar Amount] per hour.
  • Overtime rate (over 40 hours per week) is [Dollar Amount] per hour.
  • Supplies are [Included/Excluded]. If excluded, list the charge: [Dollar Amount].
• Option C: Invoicing
  • The Service Provider will invoice the Client [Frequency, e.g., Monthly].
  • Invoices will include a detailed description of services performed.
  • South Carolina sales tax will be applied as applicable.

8. Payment Terms

• Option A: Due Date
  • Payment is due within [Number] days of the invoice date.
• Option B: Payment Methods
  • The Client may pay by [Payment Method, e.g., Check, Credit Card, Electronic Transfer].
• Option C: Late Payment
  • A late payment penalty of [Percentage] per month will be applied to all overdue invoices.

9. Insurance

• Option A: Coverage
  • The Service Provider shall maintain general liability insurance with a minimum coverage of [Dollar Amount].
  • If applicable, the Service Provider shall maintain worker's compensation insurance as required by South Carolina law.
• Option B: Additional Insured
  • Client [Requires/Does Not Require] to be named as an additional insured on the Service Provider's insurance policy.
• Option C: Proof of Insurance
  • Service Provider will furnish up-to-date certificates of insurance upon request.

10. Indemnification

The Service Provider agrees to indemnify and hold harmless the Client from any and all claims, losses, damages, liabilities, costs, and expenses (including attorney's fees) arising out of or relating to the Service Provider's performance of this Contract.

11. Complaints and Resolution

• Option A: Complaint Process
  • Client shall notify the Service Provider of any complaints within [Number] days of the service date.
• Option B: Resolution
  • The Service Provider shall have [Number] days to resolve the complaint.
• Option C: Escalation
  • If the complaint is not resolved, the parties agree to attempt mediation before pursuing legal action.

12. Term and Termination

• Option A: Term
  • This Contract shall be for a term of [Number] months/years, commencing on [Start Date].
• Option B: Termination
  • Either party may terminate this Contract with [Number] days written notice.
• Option C: Automatic Termination
  • This Contract may be terminated immediately for non-payment, repeated missed cleans, or violation of applicable laws or regulations.

13. Suspension, Cancellation, or Amendment

Any suspension, cancellation or amendment of this Contract must be in writing and signed by both parties.

The minimum notice period for cancellation is [Number] days.

14. Force Majeure

Neither party shall be liable for any delay or failure to perform its obligations under this Contract due to a force majeure event, including but not limited to acts of God, natural disasters, or public health emergencies.

15. Responsibility for Damages and Losses

The Service Provider shall be responsible for damages or losses caused by its negligence.

The Client must report any damages or losses within [Number] days of discovery.

16. No Subcontracting

The Service Provider shall not subcontract any of its obligations under this Contract without the prior written consent of the Client.

17. Compliance with Laws

The Service Provider shall comply with all applicable federal, state (including South Carolina Consumer Protection Code and Labor Law), and local laws and regulations.

18. Governing Law and Dispute Resolution

This Contract shall be governed by and construed in accordance with the laws of the State of South Carolina.

Any dispute arising out of or relating to this Contract shall be resolved through mediation in [Client’s County] County, South Carolina before resorting to litigation.

19. Confidentiality

Both parties agree to maintain the confidentiality of all information exchanged during the term of this Contract.

20. Equal Opportunity Employment

The Service Provider is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other protected characteristic.

21. Severability

If any provision of this Contract is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

22. Entire Agreement

This Contract constitutes the entire agreement between the parties and supersedes all prior or contemporaneous communications and proposals, whether oral or written.

IN WITNESS WHEREOF, the parties have executed this Contract as of the date first written above.

____________________________
[Cleaning Service Company Representative Name]
[Cleaning Service Company Representative Title]
Date: [Date]

____________________________
[Client Name]
[Client Title, if applicable]
Date: [Date]