Pennsylvania janitor employment contract template

Pennsylvania Full-Time Janitor Employment Agreement

This Pennsylvania Full-Time Janitor Employment Agreement (the “Agreement”) is made and entered into as of this [Date], by and between [Employer Name], located at [Employer Address] (“Employer”), and [Employee Name], residing at [Employee Address] (“Employee”).

1. Position

Option A: The Employer hereby employs the Employee as a Full-Time Janitor.

Option B: The Employee’s position is classified as [Position Classification, e.g., Lead Janitor].

The Employee will perform janitorial services at the following location(s): [Building Address(es)], described as [Facility Type(s), e.g., Office Building, School].

The Employee’s primary work area(s) include: [Floor/Area Assignments, e.g., 2nd Floor, West Wing].

2. Work Schedule

Option A: The Employee’s regular work schedule is [Start Time] to [End Time], [Days of the Week].

Option B: The Employee will work a rotating shift schedule as determined by the Employer, with at least [Number] days' notice.

The Employee is entitled to a [Duration] minute unpaid meal break and [Number] paid [Duration] minute rest breaks per shift, as required by Pennsylvania law.

Overtime will be paid at 1.5 times the Employee’s regular hourly rate for all hours worked over 40 in a workweek, in compliance with the Pennsylvania Minimum Wage Act.

3. Job Responsibilities

The Employee’s job responsibilities include, but are not limited to:

• Sweeping, mopping, and vacuuming floors.
• Cleaning and disinfecting restrooms.
• Waste removal and recycling management.
• Replacing consumables (soap, paper towels, etc.).
• Cleaning windows and fixtures.
• Monitoring cleaning supply inventory.
• Operating cleaning equipment (floor scrubbers, extractors).
• Seasonal duties (snow removal, salt spreading within assigned areas).
• Emergency response (spill cleanup, biohazard protocols).
• Minor facility maintenance (changing light bulbs, minor repairs).
• Reporting damages or supply shortages.

4. Required Knowledge and Skills

The Employee must possess knowledge of cleaning chemicals, including proper handling and Pennsylvania Right-to-Know compliance.

The Employee must be proficient in the use of Personal Protective Equipment (PPE).

The Employee must adhere to all OSHA/Pennsylvania-specific building safety standards.

Option A: The Employee is required to have knowledge of [Specific Hazard, e.g., Asbestos, Lead, Bloodborne Pathogens] protocols.

Option B: No specific hazard knowledge is required.

5. Training

The Employer will provide the Employee with annual OSHA/Pennsylvania health and safety certifications.

The Employer will provide onboarding, chemical handling, and safe equipment use training.

Training will be conducted in accordance with Pennsylvania Department of Labor & Industry requirements.

6. Reporting Structure and Communication

The Employee will report to [Supervisor's Title].

The Employee must follow the Employer’s chain of command.

The Employee must report incidents according to the Employer’s incident reporting protocol.

The Employee is expected to maintain clear communication through shift logs and work orders.

The Employee is expected to report accidents immediately to [Contact/Title].

7. Compensation

The Employee’s hourly wage is [Hourly Wage], which meets or exceeds the Pennsylvania state minimum wage and any applicable city/county minimum wage.

Overtime will be paid at 1.5 times the regular hourly rate for hours worked over 40 per week.

The Employee will be paid [Pay Frequency, e.g., Weekly, Bi-Weekly] via [Payroll Method, e.g., Direct Deposit, Check].

Option A: The Employee will receive a shift differential of [Amount] for night/weekend work.

Option B: No shift differential will be provided.

The Employee is required to log time using the Employer’s [Clock-In/Out System, e.g., Time Clock, Online Portal].

8. Benefits

Option A: The Employee is eligible for health, dental, and vision insurance after [Number] days of employment, subject to the Employer’s benefit plan terms.

Option B: The Employee is not eligible for health, dental and vision insurance.

The Employee will accrue paid sick leave in accordance with Pennsylvania law.

The Employee will accrue [Number] vacation days per year, with a carry-over policy of [Carry-Over Policy].

The Employee is entitled to Pennsylvania state holidays/observed site closures.

The Employee is eligible for family/medical leave in accordance with FMLA and Pennsylvania provisions.

The Employee is covered by workers’ compensation as mandated by Pennsylvania law.

Option A: The Employer will provide uniforms/PPE/protective gear.

Option B: The Employer will provide a uniform cleaning allowance of [Amount] per [Pay Period].

Option A: The Employer offers tuition reimbursement for approved janitorial certifications.

Option B: No tuition reimbursement is offered.

9. Union Membership

Option A: This agreement is subject to the collective bargaining agreement between the Employer and [Union Name, e.g., SEIU Local X]. The employee is required to [Join the Union, Pay Agency Fees] according to the agreement.

Option B: The employee is not covered by a collective bargaining agreement.

10. Workplace Conduct

The Employee must comply with all Employer policies.

The Employee is prohibited from substance abuse and may be subject to on-site testing as permitted by Pennsylvania law.

The Employee must uphold anti-discrimination and anti-harassment policies, consistent with the Pennsylvania Human Relations Act and federal statutes.

The Employee must maintain professional interactions with tenants/clients/staff.

The Employee is responsible for protecting building security.

The Employee must maintain the confidentiality of tenant/property information.

The Employee is prohibited from unauthorized equipment use or property removal.

The Employee must report unsafe conditions.

11. PPE, Hazard Response, and Medical Monitoring

The Employer will provide PPE appropriate for the tasks performed.

The Employee must follow hazard response protocols.

Pennsylvania Right-to-Know Law notice: Material Safety Data Sheets (MSDS) are accessible at [Location].

Option A: Medical monitoring will be provided due to potential exposure to [Hazard, e.g., Chemicals].

Option B: No medical monitoring will be provided.

12. Intellectual Property

Janitorial procedures, improvement suggestions, or related documentation produced on the job belong to the Employer.

The Employee is prohibited from using the Employer’s brand, process manuals, or confidential information after termination.

13. Non-Compete

Option A: Employee agrees that for a period of [Number] months after termination of employment, within a [Number] mile radius of [Employer Address], Employee will not engage in the business of [Type of Competing Business]. This restriction is limited to protect Employer's legitimate business interests and is enforceable only to the extent permitted by Pennsylvania law.

Option B: There is no non-compete agreement.

14. Discipline and Termination

Grounds for discipline and termination include poor performance, safety violations, absenteeism, theft, and gross misconduct.

The Employer will provide a [Number] day notice period for employer-initiated termination, except in cases of gross misconduct.

The Employee must provide a [Number] day notice period for voluntary resignation.

Upon termination, the Employee will receive a final paycheck and COBRA notice.

Accrued PTO will be paid out at termination if required by Employer policy or city ordinance.

15. Dispute Resolution

Any disputes arising from this Agreement will be resolved through internal complaint, HR review, mediation, and then Pennsylvania arbitration/venue.

This Agreement shall be governed by and construed in accordance with the laws of the Commonwealth of Pennsylvania.

The exclusive venue for any legal action relating to this Agreement shall be in the state and federal courts located in [County Name] County, Pennsylvania.

16. Workers’ Compensation

The Employee is covered by Pennsylvania workers’ compensation insurance.

The Employee must report any work-related injury or illness to [Contact/Title] immediately.

Pennsylvania workers’ compensation forms and contact information are available at [Location].

17. Occupational Health Safeguards

The Employer will provide adequate ventilation, proper chemical storage/labeling, and training on exposure limits and accident response.

The Employer and Employee are responsible for maintaining tools/equipment in good working order.

18. COVID-19 (or Future Pandemic) Policy

The Employer will adhere to all state and local orders regarding cleaning frequency, PPE mandates, isolation/sick leave, vaccination/testing rules.

The Employer will adapt policies as needed based on Pennsylvania Department of Health and CDC guidelines.

19. Equal Employment Opportunity

The Employer is an equal opportunity employer and complies with all Pennsylvania-specific protected classes.

The Employer is committed to a harassment-free and inclusive workplace.

The Employer adheres to "Ban the Box" policies regarding criminal background checks, as applicable.

20. Record Retention and Compliance

The Employer will retain personnel records in accordance with Pennsylvania law.

The Employer will comply with all state notice/posting requirements (minimum wage posters, Right-to-Know, workers’ comp, etc.).

The Employer reserves the right to adjust contract terms in compliance with future changes in state or municipal regulations.

21. Site-Specific Policies (Optional)

Option A: The Employee is entitled to [Parking Privileges, Meal Vouchers, On-Call Pay].

Option B: The Employee is subject to the Employer’s cell phone/equipment policy, available at [Location].

Option C: The Employee is required to be on-call on [Days of the Week] and will receive [On-Call Pay].

Option D: There are no site-specific policies.

By signing below, both parties acknowledge that they have read, understood, and agree to the terms and conditions of this Pennsylvania Full-Time Janitor Employment Agreement.

[Employer Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

Date: [Date]

[Employee Name]

Signature: _______________________________

Date: [Date]