Pennsylvania cleaning service contract template

Pennsylvania Cleaning Service Contract

This Cleaning Service Contract (the "Agreement") is made and entered into as of [Date], by and between:

[Cleaning Service Provider Legal Name], a [LLC/Corporation/Sole Proprietorship] organized and existing under the laws of Pennsylvania, with its principal place of business at [Cleaning Service Provider Address], hereinafter referred to as "Provider,"

and

[Client Legal Name], residing/located at [Client Address], hereinafter referred to as "Client."

1. Scope of Cleaning Services

Option A: Residential Cleaning

Provider shall perform residential cleaning services at the Client's residence located at [Property Address]. The services include:

• Dusting all surfaces
• Vacuuming and/or mopping floors
• Cleaning bathrooms (toilets, showers, sinks, floors)
• Cleaning kitchen (countertops, sink, appliance exteriors)
• Emptying trash receptacles
• [Additional cleaning tasks]

Option B: Commercial Cleaning

Provider shall perform commercial cleaning services at the Client's business premises located at [Property Address]. The services include:

• Floor care (vacuuming, sweeping, mopping)
• Restroom sanitation (toilets, sinks, floors, restocking supplies)
• Trash removal
• Office cleaning (desks, surfaces, windows)
• [Additional cleaning tasks]

Option C: Specialized Cleaning

Provider shall perform specialized cleaning services as follows:

• [Type of Cleaning: e.g., Post-Construction, Move-In/Move-Out, Deep Cleaning]
• Description of Services: [Detailed Description of Services]

2. Service Schedule & Frequency

Option A: Recurring Service

Services will be performed [Number] times per [Week/Month] on [Day(s) of the Week] at approximately [Time].

Option B: One-Time Service

Services will be performed on [Date] at approximately [Time].

3. Cleaning Standards

Provider shall perform all services in a professional and workmanlike manner, adhering to industry standards.

Option A: Client-Specific Standards: The cleaning will adhere to the following specific standards: [Detailed description of client-specific standards].

Option B: Industry Benchmarks: Provider will adhere to industry benchmarks.

4. Equipment & Supplies

Option A: Provider-Supplied

Provider will supply all necessary cleaning equipment and supplies. All cleaning products used will comply with Pennsylvania Department of Environmental Protection requirements.

Option B: Client-Supplied

Client will supply all necessary cleaning equipment and supplies. Client is responsible for ensuring the supplies are adequate and safe for use.

5. Service Modifications & Rescheduling

Any changes to the scope of services or schedule must be requested in writing at least [Number] days in advance. Provider will make reasonable efforts to accommodate such requests.

Rescheduling due to unforeseen circumstances requires at least [Number] hours notice.

6. Work Location & Access

The service location is [Property Address].

Access to the premises will be provided as follows: [Details on access, e.g., key, code, lockbox].

Parking: [Details on parking]

7. Staff & Qualifications

Provider will deploy [Number] staff members per service visit.

Option A: No specific qualifications are required.

Option B: Staff members will possess the following qualifications: [List Qualifications, e.g., training for bloodborne pathogens].

If the premises involve minors or schools, Provider will ensure compliance with Pennsylvania Child Protective Services Law regarding background checks and clearances. [Specify requirements, e.g., Pennsylvania Child Abuse History Clearance]

8. Supervision & Quality Assurance

Provider will supervise its staff to ensure quality service.

Client agrees to review the completed services and report any dissatisfaction or deficiencies within [Number] hours of completion.

9. Payment & Invoicing

Option A: Fixed Fee

The total fee for the services is [Dollar Amount].

Option B: Hourly Rate

The hourly rate for the services is [Dollar Amount] per hour.

Option C: Per Square Foot

The rate is [Dollar Amount] per square foot.

Payment is due [Number] days from the date of invoice. Acceptable payment methods: [List payment methods, e.g., check, credit card, online payment].

Invoices will be sent [Frequency, e.g., weekly, monthly].

Provider's Pennsylvania sales tax ID is [Tax ID Number] (unless exempt). If Client claims exempt status, documentation must be provided.

10. Insurance

Provider maintains commercial general liability insurance, workers' compensation insurance (as required by the Pennsylvania Workers' Compensation Act), and [Other Insurance] in accordance with Pennsylvania law. Proof of insurance will be provided upon request.

11. Indemnification

Provider agrees to indemnify and hold harmless Client from and against any and all claims, losses, damages, liabilities, costs, and expenses (including attorney's fees) arising out of or relating to Provider's negligence or willful misconduct in the performance of the services, subject to Pennsylvania comparative negligence and damages statutes.

12. Client Responsibilities

Client is responsible for securing or removing valuables prior to each service.

Provider staff will only access designated areas.

13. Complaints & Claims

Any complaints or claims must be submitted in writing to Provider within [Number] days of the service date. Provider will investigate and respond within [Number] days.

14. Term & Termination

This Agreement shall commence on [Start Date] and shall continue until [End Date].

Option A: Renewal This Agreement will automatically renew for successive [Term Length] terms unless either party provides written notice of termination at least [Number] days prior to the end of the then-current term.

Either party may terminate this Agreement for cause upon [Number] days written notice.

Either party may terminate this Agreement for convenience upon [Number] days written notice.

15. Breach & Remedies

In the event of a breach by either party, the non-breaching party shall be entitled to all available remedies, including but not limited to specific performance, damages, and termination.

Failed or incomplete services will be addressed through [Remedies, e.g., re-cleaning, refund, credits].

16. Confidentiality

Provider agrees to maintain the confidentiality of all Client information and proprietary business information. This obligation survives termination of the agreement.

17. Health & Safety

Provider will adhere to all applicable OSHA standards and Pennsylvania-specific COVID-19 regulations (as applicable). Any onsite accidents or injuries will be reported according to Pennsylvania Department of Labor & Industry mandates.

18. Representations & Warranties

Provider represents and warrants that it is in compliance with all federal, state, and local laws and regulations governing cleaning operations and employment practices within Pennsylvania.

19. Subcontractors

Option A: Provider will not use subcontractors without prior written approval from Client.

Option B: Provider may use subcontractors but will ensure they meet the same standards, insurance, and clearance requirements as Provider staff.

20. Force Majeure

Neither party shall be liable for any failure to perform its obligations under this Agreement if such failure is caused by a force majeure event, as defined under Pennsylvania law, including acts of God, war, terrorism, or government regulation. In such event, the affected party will provide prompt notice and make reasonable efforts to resume performance.

21. Governing Law & Venue

This Agreement shall be governed by and construed in accordance with the laws of the Commonwealth of Pennsylvania. The exclusive venue for any disputes arising out of or relating to this Agreement shall be in the courts of [County Name] County, Pennsylvania.

22. Severability

If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

23. Non-Solicitation

Client agrees not to solicit or hire any of Provider's staff during the term of this Agreement and for a period of [Number] months following termination.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Cleaning Service Provider Legal Name]

By: [Name]

Title: [Title]

[Client Legal Name]

By: [Name]