Oregon cleaning service contract template

Oregon Cleaning Service Contract

This Oregon Cleaning Service Contract (the “Agreement”) is made and entered into as of this [Date], by and between:

[Cleaning Service Company Name], a [State] [LLC/Corporation] with its principal place of business at [Address], [City], Oregon, [Zip Code], hereinafter referred to as "Provider,"

and

[Client Name], residing at [Address], [City], Oregon, [Zip Code], hereinafter referred to as "Client."

Provider's Phone: [Phone Number]
Provider's Email: [Email Address]

Client's Phone: [Phone Number]
Client's Email: [Email Address]

1. Scope of Services

Provider agrees to provide cleaning services to Client at the following location(s):

• Location: [Address of Property]
  • Option A: Residential Property
  • Option B: Commercial Property
  • Option C: Other: [Specify Type of Property]
• Access Instructions: [Specific instructions for accessing the property, e.g., key location, alarm code, gate code]
• Restricted Areas: [List any areas where cleaning is not permitted or requires special handling]

Provider will perform the following cleaning services:

• Type of Cleaning:
  • Option A: Routine Cleaning (See Checklist Below)
  • Option B: Deep Cleaning (See Checklist Below)
  • Option C: Carpet Cleaning
  • Option D: Window Washing
  • Option E: Floor Care (Specify type: [e.g., waxing, buffing])
  • Option F: Disinfection Services
  • Option G: Green/Eco-Friendly Cleaning (Requires use of [Specify certifications e.g. Green Seal] certified products)
  • Option H: Other: [Specify details]
• Cleaning Checklist (Example - Modify as needed):
  • Bathrooms: Clean and disinfect toilets, showers, sinks, mirrors; sweep/mop floors; empty trash.
  • Kitchens: Clean countertops, sinks, appliance exteriors; clean inside microwave; sweep/mop floors; empty trash.
  • Common Areas: Dust furniture, vacuum/mop floors, empty trash, straighten/organize.
  • Bedrooms: Make beds (if requested), dust furniture, vacuum/mop floors, empty trash.
• Frequency:
  • Option A: One-Time
  • Option B: Daily
  • Option C: Weekly
  • Option D: Monthly
  • Option E: Other: [Specify Frequency]
• Schedule:
  • Days: [List days of the week]
  • Time Window: [Start Time] - [End Time]
• Expected Duration: [Number] hours per cleaning session.
• Schedule Changes: Client must provide at least [Number] hours notice for rescheduling. Rescheduling is subject to Provider's availability.

2. Supplies and Equipment

• Provider Responsibility: Provider will supply the following cleaning supplies and equipment: [List all items, including brands if specified]. All products will be [OSHA/EPA compliant] and, if Option G selected above, [Green Seal Certified].
• Client Responsibility: Client will supply the following (if any): [List items].
• Storage: Provider will store supplies and equipment [Specify location and requirements, e.g., in designated closet provided by client].
• Waste Management: Provider will dispose of waste in Client's designated receptacles. Recycling will be handled according to Client's instructions and local Oregon regulations. All chemical handling will be in compliance with Oregon environmental health regulations.

3. Staff and Background Checks

• Provider will assign the following staff: [List Names or Job Titles].
• Background Checks: Provider will conduct background checks on all cleaning staff in compliance with Oregon law. [Specify type of background check].
• Training: All cleaning staff will have received the following minimum training: [List training, e.g., bloodborne pathogen training, hazardous materials training].
• Identification/Uniforms: Cleaning staff will wear [Specify attire or uniform] and carry photo identification.

4. Access, Security, and Insurance

• Access: Client will provide Provider with [Specify how access will be granted, e.g., key, alarm code].
• Security: Provider will ensure the property is secure upon departure (e.g., doors locked, alarm set).
• Insurance: Provider maintains general liability insurance of at least [Dollar Amount] and, if applicable, worker’s compensation insurance as required under Oregon law.
• Incident Reporting: Provider will immediately report any incidents, damages, or lost items to Client.

5. Service Quality and Acceptance

• Service Standards: Provider will perform services in a professional and workmanlike manner.
• Client Inspection: Client has the right to inspect the work upon completion of each cleaning session.
• Deficiencies: Client must report any deficiencies within [Number] hours. Provider will remedy deficiencies within [Number] days of notification.
• Escalation: For repeated quality issues, Client will contact [Name/Title] at [Phone Number] or [Email Address].

6. Pricing and Payment

• Service Rates:
  • Option A: [Dollar Amount] per cleaning session
  • Option B: [Dollar Amount] per hour
  • Option C: Other: [Specify pricing structure]
• Supplies Included: Yes/No (If No, specify cost: [Dollar Amount])
• Minimum Charge: [Dollar Amount]
• Surcharges:
  • After-Hours Service: [Specify rate]
  • Emergency Calls: [Specify rate]
  • Specialty Cleaning: [Specify rate]
• Price Changes: Provider will provide [Number] days' written notice of any price changes.
• Payment Schedule: [Specify payment schedule, e.g., due upon completion, monthly invoicing].
• Payment Methods: Accepted payment methods are [List methods, e.g., check, credit card, electronic transfer].
• Late Fees: Late payments will be subject to a late fee of [Dollar Amount] or [Percentage] per month, as permitted by Oregon regulations.
• Taxes: Prices are [Include or Exclude] Oregon state and local taxes.

7. Client Obligations

• Provide access to the property.
• Remove valuables from cleaning areas.
• Disclose any property hazards (e.g., asbestos, lead, biohazards).
• Provide notice of pets or minors on the premises.

8. Provider Obligations

• Compliance with all Oregon and local licensing, health and safety, and wage/hour regulations, including verification of lawful work status.

9. Cancellation and Rescheduling

• Client Cancellation: Client must provide [Number] hours' notice for cancellation. Cancellations with less notice will be subject to a cancellation fee of [Dollar Amount].
• Provider Cancellation: Provider will provide [Number] hours' notice for cancellation except in cases of emergency.
• Seasonal Suspensions: [Specify policies for seasonal service suspensions, e.g., during winter holidays].
• Weather-Related Changes: [Specify policies for cancellations due to inclement Oregon weather, e.g., snow or ice].

10. Material Changes and Additional Requests

All material changes or additional requests must be in writing and signed by both parties. Price adjustments will be made accordingly.

11. Contract Duration and Termination

• Duration: This Agreement shall commence on [Start Date] and continue for a term of [Number] [Days/Months/Years].
• Renewal: This Agreement will [Automatically renew or Not automatically renew] for an additional term of [Specify term] unless either party provides [Number] days' written notice of termination.
• Early Termination: Either party may terminate this Agreement with [Number] days' written notice.
• Termination for Cause: Either party may terminate this Agreement immediately for cause (breach of contract, illegal activity, repeated unsatisfactory performance).

12. Remedies and Liability

• Cure Period: The breaching party will have [Number] days to cure any breach of this Agreement.
• Indemnification: Provider agrees to indemnify and hold Client harmless from any claims arising from Provider's negligence.
• Limitation of Liability: Provider's liability shall be limited to the amount paid by Client under this Agreement. Provider is not responsible for pre-existing damage.

13. Privacy and Data Security

Provider will maintain the confidentiality of Client's information and comply with all applicable Oregon data privacy laws.

14. Hazardous Substances

Provider will handle and store hazardous substances in compliance with Oregon OSHA regulations. SDS (Safety Data Sheets) will be provided upon request.

15. Force Majeure

Neither party shall be liable for any failure to perform its obligations under this Agreement due to force majeure events, including Oregon weather or natural disasters.

16. Dispute Resolution

This Agreement shall be governed by the laws of the State of Oregon. Any disputes arising under this Agreement shall be resolved through negotiation and, if necessary, mediation/arbitration in [Specify County] County, Oregon.

17. Mandatory Oregon Notices & Disclosures

[Include any mandatory Oregon notices to consumers (if residential clients) and disclosures of provider licensing status or registration as required]

18. Amendments and Assignment

This Agreement may be amended only in writing signed by both parties.

Provider [May or May Not] subcontract services with Client's prior written approval.

19. Entire Agreement and Severability

This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements.

If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

20. Notice

All notices under this Agreement shall be in writing and delivered by [Specify method, e.g., email, certified mail].

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________
[Cleaning Service Company Name]

By: [Name of Representative]
Title: [Title of Representative]

____________________________
[Client Name]