Oklahoma hr independent contractor agreement template

Oklahoma HR Independent Contractor Agreement

This Oklahoma HR Independent Contractor Agreement (the “Agreement”) is made and entered into as of [Effective Date], by and between:

[Client Company Name], a [Client Company Type, e.g., LLC] with its principal place of business at [Client Company Address] (“Client”), and

[Contractor Name], residing at [Contractor Address] (“Contractor”).

1. Scope of HR Services

Option A: Contractor shall provide the following HR services to Client: [Detailed description of HR services, e.g., talent acquisition (including job postings, screening, interviewing), onboarding, employee relations (including investigations and conflict resolution), policy development, benefits administration consulting, performance management, training development and delivery, separation procedures]. Specific deliverables include: [List of measurable deliverables, e.g., X number of hires per month, Y number of employee handbooks, Z number of training sessions].

Option B: Contractor shall provide HR services as requested by Client on a project basis, as outlined in individual project agreements to be executed separately.

Service Timeline: [Specific timeline or milestones for each service].

Methods: [Detailed description of methods to be used, e.g., online applicant tracking system, in-person training sessions, phone consultations].

Reporting Requirements: [Frequency and format of reports, e.g., weekly progress reports, monthly summary reports].

2. Work Location & Data Security

Option A: Contractor will perform services at Client’s principal place of business.

Option B: Contractor will perform services remotely from [Contractor's Remote Location].

Security Procedures: Contractor shall comply with Client’s security policies and procedures, including those related to data protection and confidentiality. Contractor shall implement and maintain reasonable security measures to protect the confidentiality, integrity, and availability of Client’s confidential information and personal data, including compliance with all applicable federal laws (FLSA, FMLA, HIPAA - if applicable) and Oklahoma-specific privacy laws. Contractor must use [Describe specific security tools or measures, e.g., encryption, password protection, multi-factor authentication] when handling sensitive data.

3. Compensation

Option A: Project-Based Payment: Client shall pay Contractor a fixed fee of [Dollar Amount] per project, as defined in Exhibit A.

Option B: Hourly Payment: Client shall pay Contractor an hourly rate of [Dollar Amount] per hour for services rendered.

Accepted Payment Methods: [List of acceptable payment methods, e.g., check, electronic transfer, direct deposit].

Invoicing Procedures: Contractor shall submit invoices to Client on a [Frequency, e.g., bi-weekly, monthly] basis, detailing the services performed and the corresponding fees.

Oklahoma State Taxes: Contractor is solely responsible for all Oklahoma state taxes, including but not limited to income tax and self-employment tax. Contractor is responsible for complying with 1099 reporting requirements. Contractor acknowledges responsibility for Gross Production Tax if applicable to Contractor’s business.

4. Independent Contractor Status

Contractor is an independent contractor and not an employee of Client. Nothing in this Agreement shall be construed as creating a partnership, joint venture, or employer-employee relationship. Contractor is solely responsible for all federal, state, and local taxes, including self-employment taxes, benefits, insurance, and licensing. Contractor affirms that they are not an employee under Oklahoma law (reference to OK statutes prohibiting employer-employee presumption) and is responsible for their own tax filings.

5. Intellectual Property

All intellectual property developed by Contractor specifically for Client as part of the services under this Agreement, including but not limited to HR documentation, training materials, and policy documents, shall be considered "work made for hire" and shall be owned exclusively by Client. Contractor retains ownership of any pre-existing materials incorporated into the work.

6. Confidentiality

Contractor shall maintain the confidentiality of all employee and corporate data received from Client. Contractor shall not disclose any confidential information to any third party without Client’s prior written consent, except as required by law. Contractor shall immediately notify Client of any unauthorized access, use, or disclosure of confidential information. Contractor will adhere to all applicable Oklahoma data protection obligations.

7. Non-Solicitation & Non-Compete

Non-Solicitation: During the term of this Agreement and for a period of [Number] months following its termination, Contractor shall not solicit, directly or indirectly, any employee or customer of Client.

Non-Compete: As permitted by Oklahoma law, Contractor shall not, during the term of this Agreement and for a period of [Number] months following its termination, engage in any business that directly competes with Client within a [Geographic area, e.g., 50-mile radius of Oklahoma City], specifically related to [Specific competing activities], protecting Client’s specific business interests (reference 12 O.S. § 219).

8. Liability & Indemnification

Contractor shall be liable for any damages caused by its negligent acts or omissions in providing HR services. Client shall not be liable for the actions or omissions of Contractor. Contractor shall indemnify and hold Client harmless from any third-party claims arising from Contractor’s actions. Contractor shall maintain professional liability insurance with a minimum coverage of [Dollar Amount].

9. Modifications

Any modifications to this Agreement must be in writing and signed by both parties.

10. Conflict Resolution

Any disputes arising under this Agreement shall be resolved through amicable negotiation. If negotiation fails, the parties agree to mediate the dispute. If mediation is unsuccessful, the dispute shall be resolved by binding arbitration in [City, Oklahoma], in accordance with the rules of the American Arbitration Association. This Agreement shall be governed by and construed in accordance with the laws of the State of Oklahoma. Venue for any legal action shall be [County, Oklahoma].

11. Term & Termination

Term: This Agreement shall commence on [Start Date] and shall continue for a term of [Number] months.

Renewal: This Agreement may be renewed for additional terms upon mutual written agreement of the parties.

Early Termination: Either party may terminate this Agreement upon [Number] days’ written notice to the other party.

Termination for Cause: Client may terminate this Agreement immediately for cause, including but not limited to breach of confidentiality, failure to meet deliverables, or violation of any applicable law.

Transition of Files: Upon termination, Contractor shall return all HR files and records to Client.

Final Payment: Upon termination, Client shall pay Contractor for all services rendered up to the date of termination, subject to any applicable deductions.

12. Compliance

Contractor shall comply with all applicable Oklahoma and federal employment laws and regulations, including but not limited to the Oklahoma Anti-Discrimination Act, child labor laws, wage payment laws (Oklahoma Minimum Wage Act), worker classification laws, and background check requirements. Contractor is responsible for mandatory poster distribution if required by law.

13. Personnel Files

Contractor shall handle, store, and destroy personnel files in accordance with Oklahoma and federal requirements.

14. Credentials & Licensing

Contractor shall maintain up-to-date credentials and professional licenses required for HR consulting in Oklahoma.

15. Force Majeure

Neither party shall be liable for any failure to perform its obligations under this Agreement due to causes beyond its reasonable control, including but not limited to acts of God, war, or terrorism.

16. Assignment & Subcontracting

Contractor shall not assign or subcontract any of its obligations under this Agreement without Client’s prior written consent.

17. Statement of Relationship

Contractor is not a joint venture, partner, or legal representative of Client for any purpose.

18. Regulatory Notifications & Audit Cooperation

Contractor shall cooperate with Client in connection with any regulatory notifications, audits, or compliance matters specific to HR functions.

19. Government Reporting

Contractor will comply with Oklahoma-specific government reporting or registration obligations, if providing services to the public sector or Medicaid/CHIP reporting.

20. Insurance Coverage

Contractor shall maintain professional liability (errors and omissions) insurance, general liability insurance, and worker's compensation insurance (if applicable) as recommended for Oklahoma HR consultants.

21. Record Retention & Audit Assistance

Contractor will comply with record retention and audit assistance obligations in line with Oklahoma statutes and industry-standard best practices.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Client Company Name]

By: [Client Representative Name]

Title: [Client Representative Title]

[Contractor Name]

By: [Contractor Name]