Oklahoma cleaning service contract template

Oklahoma Cleaning Service Agreement

This Cleaning Service Agreement (the “Agreement”) is made and entered into as of [Date], by and between:

[Cleaning Company Name], a [State of Incorporation] [Entity Type, e.g., Corporation], with its principal place of business at [Business Address], hereinafter referred to as "Service Provider,"

and

[Client Name], residing/located at [Client Address], hereinafter referred to as "Client."

Service Provider’s contact number is [Service Provider Contact Number] and email address is [Service Provider Email Address].

Client’s contact number is [Client Contact Number] and email address is [Client Email Address].

1. Scope of Services

Option A: General Cleaning

Service Provider will provide general cleaning services for the following areas: [Specify Areas, e.g., Kitchen, Bathrooms, Living Room]. A detailed list of tasks for each area is attached as Exhibit A. Frequency of service: [Daily, Weekly, Bi-Weekly, Monthly, One-Time]. Date(s) of service: [Specific Dates or Recurring Schedule]. Preferred time of day: [Preferred Time].

Option B: Specialized Cleaning

Service Provider will provide specialized cleaning services, including [Specify Type, e.g., Move-In/Out Cleaning, Post-Construction Cleaning, COVID-19 Disinfection] for the entire premises located at [Property Address]. A detailed checklist of tasks is included as Exhibit B. Service will be performed on [Date(s)] at [Time].

Option C: Commercial Cleaning

Service Provider will provide commercial cleaning services including [Specify areas, e.g. Office, Restrooms, Reception Area]. These services are to be performed [Frequency, e.g., nightly, weekly] beginning [Start Date]. See attached Exhibit C for a full list of tasks.

2. Cleaning Supplies and Equipment

Option A: Client-Provided

Client will provide all necessary cleaning supplies and equipment. The supplies provided must meet industry standards for the specified cleaning tasks. The client is responsible for ensuring the safety and suitability of cleaning products.

Option B: Service Provider-Provided

Service Provider will provide all necessary cleaning supplies and equipment. Service Provider will use only approved materials and will provide a list of chemicals used on site to Client upon request. Service Provider is responsible for safe chemical storage and OSHA workplace compliance.

3. Health and Safety

Option A: General Compliance

Service Provider will comply with all applicable Oklahoma health and safety regulations, including those enforced by the Oklahoma Department of Labor.

Option B: Specific Requirements

For cleaning services related to industrial, commercial, or hazardous materials, Service Provider will ensure all employees have completed mandated training and hold required licenses. Service Provider is responsible for the proper disposal of waste in compliance with Oklahoma hazardous waste and environmental regulations.

4. Access to Premises

Option A: Key Access

Client will provide Service Provider with [Number] keys to access the premises. Upon termination of this agreement, all keys will be returned to the Client.

Option B: Security Code Access

Client will provide Service Provider with the security code [Security Code] to access the premises. The Service Provider is responsible for maintaining the confidentiality of the security code. Alarm protocols are as follows: [Detailed Alarm Instructions].

Option C: Supervised Access

Client or designated representative will be present during all cleaning services to provide access.

5. Staffing and Conduct

Option A: Background Checks

Service Provider will conduct background checks, including Oklahoma State Bureau of Investigation checks if required by local regulations, on all employees assigned to Client’s premises.

Option B: On-Site Conduct

Service Provider’s employees will adhere to a professional code of conduct, including wearing uniforms, displaying identification badges, and refraining from smoking or soliciting Client’s staff.

6. Insurance

Option A: Standard Coverage

Service Provider maintains general liability insurance with limits of [Dollar Amount] and workers' compensation coverage as required by Oklahoma law. Certificate of Insurance will be provided upon request.

Option B: Specific Requirements

Service Provider maintains general liability insurance with limits of [Dollar Amount], workers' compensation insurance (Policy Number: [Policy Number]), and a surety bond for janitorial services in the amount of [Dollar Amount].

7. Payment Terms

Option A: Flat Fee

Client will pay Service Provider a flat fee of [Dollar Amount] per [Frequency, e.g., cleaning session, month].

Option B: Hourly Rate

Client will pay Service Provider an hourly rate of [Dollar Amount]. Minimum charge per visit is [Dollar Amount]. Overtime rate (hours exceeding 40 per week) is [Dollar Amount].

Option C: Per Square Foot

Client will pay Service Provider [Dollar Amount] per square foot.

All invoices are due within [Number] days of receipt. Accepted payment methods are [List Payment Methods, e.g., Check, Credit Card, Electronic Transfer]. Late fees of [Dollar Amount or Percentage] will be assessed on overdue invoices. All prices are inclusive of applicable Oklahoma state and local sales taxes.

8. Term and Termination

Option A: Fixed Term

This Agreement will commence on [Start Date] and continue for a term of [Number] [Days, Months, Years], expiring on [End Date].

Option B: Ongoing Agreement

This Agreement will continue on a month-to-month basis until terminated by either party with [Number] days' written notice.

Option C: Termination

Either party may terminate this Agreement for cause (e.g., breach of contract) with written notice. Client may terminate this agreement for convenience with [Number] days written notice. In the event of termination, Service Provider will provide a final invoice for services rendered up to the termination date. Any pro-rata refunds will be issued within [Number] days.

9. Complaints and Damages

Option A: Complaint Procedure

Client must notify Service Provider of any complaints, dissatisfaction, missed areas, or damages within [Number] hours of service completion. Service Provider will promptly re-clean the affected area(s).

Option B: Damage Reimbursement

Service Provider will be responsible for reimbursement or repair of any damages caused by Service Provider’s negligence, up to a maximum of [Dollar Amount].

10. Confidentiality

Option A: Non-Disclosure

Service Provider will maintain the confidentiality of all client information and will not disclose any trade secrets or confidential physical files onsite.

Option B: Consent for Use

Client [Grants/Does Not Grant] consent for Service Provider to use images/testimonials for marketing purposes, subject to Oklahoma privacy law standards.

11. Force Majeure

In the event of a force majeure event, including Oklahoma-specific natural disasters or weather-related closures, Service Provider will not be liable for failure to perform its obligations under this Agreement. Service Provider will make reasonable efforts to reschedule or pause services.

12. Compliance with Laws

Service Provider will comply with all applicable Oklahoma and local ordinances, permits, and business licensing requirements, including those issued by the Oklahoma Department of Health (if applicable). Service Provider will disclose all pesticide/chemical use in compliance with Oklahoma’s state environmental standards.

13. Exclusions

Service Provider is not responsible for the removal of hazardous materials, mold, or biohazard remediation. These services must be contracted separately.

14. Intellectual Property

Client acknowledges that any proprietary cleaning methods, checklists, or training materials provided by Service Provider are the exclusive property of Service Provider.

15. Non-Solicitation

Client agrees not to solicit or hire any of Service Provider’s employees for a period of [Number] [Months/Years] following the termination of this Agreement.

16. Amendments

Any amendments to this Agreement must be in writing and signed by both parties.

17. Dispute Resolution

Any disputes arising out of or relating to this Agreement will be resolved through good faith negotiation. If negotiation fails, the parties may pursue mediation or arbitration in [City, Oklahoma]. This Agreement shall be governed by the laws of the State of Oklahoma.

18. Assignment

Service Provider [May/May Not] assign or subcontract its obligations under this Agreement without the prior written consent of the Client, such consent not to be unreasonably withheld.

19. Compliance

Service Provider will comply with all federal, state, and local anti-discrimination, wage/hour, and workplace safety statutes as applied in Oklahoma. Client has the right to inspect/audit Service Provider’s compliance with these statutes if required by regulatory authority.

20. Notice

All notices under this Agreement must be in writing and delivered by [Acceptable Delivery Methods, e.g., Certified Mail, Email] to the addresses listed above. Legal notices should be sent to: [Address for Legal Notices]. The designated Oklahoma county/city for service of process and jurisdiction is [County/City, Oklahoma].

21. Plain Language

This Agreement is intended to be written in plain, understandable language in compliance with Oklahoma’s Plain Language Law (Title 15 O.S. Section 152.2).

22. Severability

If any provision of this Agreement is held to be invalid or unenforceable under Oklahoma law, the remaining provisions will remain in full force and effect.

23. Entire Agreement

This Agreement constitutes the entire agreement between the parties and supersedes all prior or contemporaneous communications and proposals, whether oral or written, relating to the subject matter of this Agreement.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Cleaning Company Name]

By: [Name of Authorized Representative]

Title: [Title]

[Client Name]

Signature:____________________________