Ohio cleaning service contract template

Ohio Cleaning Service Contract

This Ohio Cleaning Service Contract (the “Agreement”) is made and entered into as of [Date], by and between:

• [Cleaning Service Legal Name], a [State of Formation] [Business Entity Type, e.g., LLC], with its principal place of business at [Cleaning Service Address], Ohio, and having business registration/licensing number [Cleaning Service Business Registration Number] (hereinafter referred to as "Service Provider"), Contact Information:
  • Phone: [Cleaning Service Phone Number]
  • Email: [Cleaning Service Email Address]
• and
• [Client Legal Name], residing at/with a principal place of business at [Client Address], Ohio (hereinafter referred to as "Client"). Contact Information:
  • Phone: [Client Phone Number]
  • Email: [Client Email Address]

1. Scope of Services

• Option A: Routine Cleaning
  • Detailed description of routine cleaning tasks: [Detailed description of routine cleaning tasks]
• Option B: Deep Cleaning
  • Detailed description of deep cleaning tasks: [Detailed description of deep cleaning tasks]
• Option C: Move-In/Move-Out Cleaning
  • Detailed description of move-in/move-out cleaning tasks: [Detailed description of move-in/move-out cleaning tasks]
• Option D: Specialized Services
  • List of specialized services (e.g., carpet cleaning, window cleaning): [List of specialized services] and their corresponding detailed descriptions.
• Frequency: [One-time, Daily, Weekly, Bi-weekly, Monthly]
• Specific Areas/Rooms to be Cleaned: [List of rooms/areas]
• Excluded Areas/Services: [List of excluded areas/services]

2. Compliance with Ohio Laws and Regulations

• Option A: Health and Safety
  • Service Provider shall comply with all applicable Ohio health and safety laws, including the use of EPA-approved cleaning agents, OSHA standards for worker safety, and local environmental disposal regulations for hazardous or chemical waste.
• Option B: Specific Ohio Regulations
  • Service Provider will adhere to specific Ohio regulations, including but not limited to: [List Specific Ohio Regulations].

3. Cleaning Products and Equipment

• Option A: Provider Supplied
  • Service Provider shall supply all necessary cleaning products and equipment. Brand/type preferences: [Brand/type preferences]. Eco-friendly requirements: [Eco-friendly requirements].
• Option B: Client Supplied
  • Client shall supply all necessary cleaning products and equipment. Specific requirements for products: [Specific requirements for products].
• Usage Restrictions: [List any usage restrictions per Ohio environmental rules or client preferences]

4. Access and Security

• Option A: Key/Code Custodianship
  • The Service Provider will be provided with [key/code] to access the property. Specific instructions: [Specific instructions].
• Option B: Entry Protocols
  • Detailed entry protocols: [Detailed entry protocols, including alarm disarming/arming procedures].
• Client Obligations:
  • Client is responsible for ensuring a safe workspace for the Service Provider, adhering to Ohio premises liability statutes.

5. Staff Assignment

• Option A: Background Checks
  • All assigned staff have undergone background checks.
• Option B: Compliance with Ohio Employment Laws
  • The Service Provider complies with Ohio’s minimum wage and employment laws, provides worker’s compensation and liability insurance coverage.
• Subcontractors: [Yes/No]. If yes, details: [Details of subcontractor arrangements].
• Non-Solicitation/Non-Hire: Client agrees not to solicit or hire any employee of the Service Provider for a period of [Number] months following the termination of this Agreement.

6. Service Delivery

• Option A: Scheduling
  • Service delivery days/hours: [Days and hours of service]. Scheduling procedures: [Scheduling procedures].
• Option B: Rescheduling/Cancellation
  • Rescheduling and cancellation policies, including any fees: [Detailed rescheduling and cancellation policies].
• Residential Clients Right to Cancel
  • For residential clients, this contract is subject to Ohio’s Home Solicitation Sales Act, allowing for a [Number] day right of cancellation.
• Late/No-Show Policies: [Detailed late/no-show policies].

7. Client Preparation and Property Damage

• Option A: Client Preparation
  • Client preparation requirements (e.g., pets secured, valuables removed, access provided): [List of client preparation requirements].
• Option B: Property Damage
  • Property damage reporting and remediation process in alignment with state insurance regulations: [Detailed property damage reporting and remediation process].

8. Fee Schedule and Payment

• Option A: Pricing Structure
  • Fee schedule: [Flat rates vs. hourly billing, pricing for extra services, minimum charges, holiday/weekend premiums].
• Option B: Payment Terms
  • Deposit policies: [Deposit policies]. Payment due dates: [Payment due dates]. Accepted payment methods: [Accepted payment methods].
• Collection/Late Fee Terms:
  • Collection or late fee terms allowed by Ohio law (adhering to Ohio Revised Code regarding usury and damages): [Detailed collection/late fee terms].

9. Tax Obligations

• Option A: State and Local Taxes
  • Applicability of Ohio sales/use tax for cleaning services: [Explanation of tax obligations].
• Option B: Business License/Registration
  • Service Provider maintains all required business licenses and registrations as required. [Details of license/registration].

10. Performance Standards and Quality Assurance

• Option A: Inspection/Walkthrough
  • Inspection/walkthrough procedures: [Detailed inspection/walkthrough procedures].
• Option B: Client Feedback
  • Client feedback/complaint resolution: [Detailed client feedback and complaint resolution process].
• Re-Cleaning Policies: [Detailed re-cleaning policies].
• Acceptance Criteria: [Acceptance criteria for completed work].

11. Client Confidentiality and Data Protection

• Option A: Confidentiality
  • Service Provider shall maintain strict client confidentiality and data protection, aligning with Ohio data privacy requirements.
• Option B: Sensitive Information
  • Protocols for handling sensitive residential or business premises: [Specific protocols for handling sensitive information].

12. Insurance Requirements

• Option A: General Liability and Worker's Compensation
  • Service Provider maintains general liability and worker’s compensation coverage with minimum coverage amounts of [Dollar Amount].
• Option B: Indemnification
  • [Indemnification/Waiver clause].

13. Accidents, Injuries, Theft, or Property Loss/Damage

• Option A: Reporting and Investigation
  • Process for handling accidents, injuries, theft, or property loss or damage, including cooperation in incident investigation and notification requirements consistent with the Ohio Tort Claims Act: [Detailed process].

14. Term and Termination

• Option A: Contract Term
  • Contract term: Start date: [Start Date], End date: [End Date]. Auto-renewal clause: [Yes/No]. If yes, details: [Details of auto-renewal clause].
• Option B: Termination
  • Notice periods for non-renewal or early termination: [Number] days written notice. Conditions for termination with cause (material breach, safety violations, non-payment, etc.): [Detailed conditions for termination with cause].

15. Dispute Resolution

• Option A: Escalation and Mediation/Arbitration
  • Dispute resolution protocols: escalation steps, mediation/arbitration preference.
• Option B: Choice of Law and Venue
  • Choice of law/venue specifically designating Ohio law, courts, and local jurisdiction: [Specific county in Ohio].

16. Force Majeure

• Option A: Excusable Events
  • Force majeure circumstances including weather, emergency orders (e.g., pandemic-related restrictions per Ohio Department of Health), and procedures for temporary service suspension or extension: [Detailed procedures].

17. Intellectual Property

• Option A: Ownership
  • Treatment of intellectual property for custom checklists or proprietary cleaning methods: [Details of intellectual property ownership].

18. Compliance with Licensing and Insurance Requirements

• Option A: Ohio Requirements
  • Compliance with all applicable Ohio and local licensing, business operation, and insurance requirements (municipal and county registration as required): [Specific compliance details].

19. Amendments and Modifications

• Option A: Written Amendments
  • Amendments/modifications must be made in writing and signed by both parties.

20. Entire Agreement, Severability, and Assignment

• Option A: Contractual Clauses
  • Entire agreement clause, severability, and assignment/subcontracting terms compliant with Ohio contract law.

21. Consumer Protection

• Option A: Required Disclosures
  • If serving consumers, this contract includes any required consumer protection language or disclosures per the Ohio Consumer Sales Practices Act. [Specific disclosures].

22. Background Checks (Minors/Vulnerable Individuals)

• Option A: Vetting and Confirmation
  • If minors or vulnerable individuals are present, this contract includes background check or vetting confirmation. [Details of vetting process].

23. Signatures

By signing below, both parties acknowledge that they have read, understood, and agree to the terms and conditions of this Ohio Cleaning Service Contract.

[Client Legal Name]

____________________________
Signature

____________________________
Printed Name

Date: [Date]

[Cleaning Service Legal Name]

____________________________
Signature

____________________________
Printed Name

Date: [Date]