New York office manager employment contract template

New York Office Manager Employment Contract

This Full-Time Office Manager Employment Agreement (the "Agreement") is made and entered into as of [Date] by and between:

• [Employer Legal Name], a [State] [Business Type] with its principal place of business at [Employer Address] ("Employer"), and
• [Employee Legal Name], residing at [Employee Address] ("Employee").

1. Position and Responsibilities

• Employee is hired as Office Manager, reporting to [Reporting Manager Title, e.g., Operations Director, CEO].
• Primary work location is [Employer Office Address in New York].
  • Option A: Remote Work: Employee [is/is not] eligible for remote work, subject to the company's remote work policy. Office attendance is expected [Number] days per week/month.
  • Option B: Hybrid Work: Employee will work in a hybrid model, spending [Number] days per week in the office.
• Responsibilities include, but are not limited to:
  • Overseeing office operations and managing administrative staff.
  • Coordinating office supplies and vendor contracts.
  • Organizing internal meetings and company events.
  • Ensuring compliance with workplace safety and regulatory requirements.
  • Maintaining confidential files and records.
  • Managing the office budget and expense reports.
  • Supporting executive leadership.
  • Handling facility maintenance issues.
  • Overseeing incoming communications and mail.
  • Supervising office technology systems.
  • Enforcing office policies.
• Authority/Limits: Employee has authority to [Specify decision-making authority, e.g., approve invoices up to $X]. Employee [does/does not] have authority to hire/fire employees.

2. Employment Terms

• Employment is full-time.
• Standard work hours are [Number] hours/week, generally [Start Time] to [End Time], Monday through Friday.
  • Option A: Flexible Scheduling: Subject to Employer approval, Employee may have a flexible work schedule.
• Core office hours are [Start Time] to [End Time].
• Overtime: Employee's eligibility for overtime will be determined according to the Fair Labor Standards Act and New York Labor Law.
  • Option A: Employee is [Exempt/Non-Exempt]. If non-exempt, overtime will be paid at 1.5 times the regular hourly rate for hours worked over 40 in a workweek.
• Meal and Rest Breaks: Employee is entitled to meal and rest breaks as required by New York Labor Law.

3. Compensation and Benefits

• Annual Salary/Hourly Wage: Employee's annual salary is [$ Amount], payable [Frequency, e.g., bi-weekly].
  • Option A: Hourly Wage: Employee's hourly wage is [$ Amount], payable [Frequency, e.g., bi-weekly].
• Classification: Employee is classified as [Exempt/Non-Exempt] for overtime purposes under the Fair Labor Standards Act and New York Labor Law.
• Payment Method: Wages will be paid via [Direct Deposit/Check].
• Bonus/Incentives: Employee [is/is not] eligible for a performance-based bonus, as determined by Employer.
  • Option A: Bonus details: [Bonus Structure and Criteria]
• Benefits: Employee is eligible for the following benefits, subject to plan terms:
  • Health Insurance: [Health Insurance Plan Details]
  • Dental Insurance: [Dental Insurance Plan Details]
  • Vision Insurance: [Vision Insurance Plan Details]
  • Retirement Plan: [401(k) or other retirement plan details]
  • Paid Time Off (PTO): [Number] days per year.
  • Sick Leave: Accrual per New York State Law.
  • New York Paid Family Leave/Disability Benefits: As per New York State Law.
  • Holidays: [List of observed holidays]
  • Commuter Benefits: As required by NYC law.
  • Business Expense Reimbursement: Reasonable business expenses will be reimbursed according to company policy.
  • Professional Development: [Specify any professional development stipend or opportunities]

4. Confidentiality and Data Protection

• Employee agrees to hold all confidential information of Employer in strict confidence. This includes business records, HR files, proprietary company information, and third-party data.
• Employee shall comply with all applicable data protection laws, including New York's data breach notification law.

5. Intellectual Property

• Any original administrative or compliance processes, internal documentation, employee handbooks, or proprietary templates developed by Employee during employment are the sole property of Employer.

6. Behavioral Standards

• Employee shall maintain a professional and respectful workplace environment, adhering to company policies on harassment, discrimination, and conflict resolution.

7. Anti-Discrimination and Equal Employment Opportunity

• Employer is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, marital status, caregiver status, domestic violence victim status, or any other protected characteristic under applicable federal, state, or local law, including the New York State Human Rights Law and the New York City Human Rights Law.

8. Workplace Safety and Health

• Employer will comply with all applicable workplace safety and health requirements, including those of the New York State Department of Labor, OSHA, and NYC building and safety codes.

9. Required Notices

• Employee acknowledges receipt of all required New York labor law notices and posters, including the Notice of Pay Rate and Payday (NY Wage Theft Prevention Act).

10. Discipline and Termination

• Employment is at-will, meaning either party may terminate the relationship at any time, with or without cause.
• Option A: Progressive Discipline Policy: Employer may utilize a progressive discipline policy.
• Voluntary Resignation: Employee shall provide [Number] weeks' written notice.

11. Final Pay and Severance

• Upon termination, Employee will receive final pay in accordance with New York law.
• Option A: Severance: Employee [is/is not] eligible for severance pay. If eligible, the terms are [Severance Details].
• Employee shall return all company property upon termination.

12. Non-Solicitation

• During and for a period of [Number] months following termination, Employee shall not solicit employees or vendors of Employer.

13. Non-Competition

• Employee acknowledges that non-competition agreements are generally disfavored and will be strictly limited by New York law.
• Option A: Non-Compete Clause: Employee agrees not to engage in [Specify Competitive Activities] within [Geographic Area] for a period of [Number] months following termination, provided this is reasonable in scope, duration, and geographic area.

14. Employee Monitoring

• Employee is hereby notified that Employer may monitor employee electronic communications and computer usage, as permitted by New York Civil Rights Law § 52-c.

15. Records Retention

• Employer will retain employment and business records in accordance with New York law.

16. Workplace Postings and Training

• Employer will maintain all required workplace postings and provide annual sexual harassment prevention training as required by New York law.

17. Dispute Resolution

• The parties agree to attempt to resolve any disputes through internal complaint procedures and/or mediation prior to initiating litigation.
• Option A: Arbitration: Any unresolved dispute may be submitted to binding arbitration in [City, New York], governed by the laws of the State of New York.

18. Workplace Accidents and Injuries

• Employee shall immediately report any workplace accidents or injuries to Employer.

19. Governing Law

• This Agreement shall be governed by and construed in accordance with the laws of the State of New York.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________

[Employer Legal Name]

By: ____________________________

[Employer Representative Name]

[Employer Representative Title]

____________________________

[Employee Legal Name]