New Jersey cleaning service contract template

New Jersey Cleaning Service Contract

This New Jersey Cleaning Service Contract (the "Agreement") is made and entered into as of [Date] by and between:

[Cleaning Service Company Name], a [Corporation/LLC/Sole Proprietorship] with a principal place of business at [Cleaning Service Company Address], hereinafter referred to as "Service Provider," and

[Client Name], residing at [Client Address], hereinafter referred to as "Client."

If Client is a business, specify: [Client Business Name], a [Corporation/LLC/Sole Proprietorship] with a principal place of business at [Client Business Address].

1. Scope of Cleaning Services

The Service Provider agrees to provide cleaning services at the following premises located in New Jersey: [Premises Address].

Type of Premises:

Option A: Residential

Option B: Commercial

Option C: Industrial

Areas to be Serviced: [List specific areas, e.g., bathrooms, kitchens, offices, common areas]

Detailed Cleaning Tasks: [List detailed cleaning tasks, e.g., dusting, vacuuming, mopping, sanitizing, window cleaning, appliance cleaning, trash removal, supply replenishment]

Frequency and Timing of Services: [Specify days, times, and duration per visit]

Special Instructions or Exclusion Zones: [List any special instructions or areas not to be cleaned]

2. Specialized Cleaning Methods and Equipment

Specialized Cleaning Methods: [Specify any specialized cleaning methods, e.g., steam cleaning, deep carpet cleaning, or eco-friendly/green cleaning]

Cleaning Supplies and Equipment:

Option A: Client Supplies All Cleaning Materials and Equipment. [Specify brand, quality, and safety specification requirements]

Option B: Service Provider Supplies All Cleaning Materials and Equipment.

3. Compliance with New Jersey Regulations

The Service Provider shall comply with all applicable New Jersey state and local health, safety, chemical use, environmental, and waste disposal regulations, including but not limited to OSHA standards and proper handling/disposal of hazardous materials in accordance with NJDEP and local ordinances.

Notification and Approval for New Cleaning Products: The Service Provider will notify the Client prior to the use of any new or substitute cleaning products, especially those with potential allergen or environmental impacts. All substances used will comply with New Jersey and local municipal requirements.

4. Staffing and Background Checks

The Service Provider will conduct background checks on all cleaning staff, including verification of immigration status/work authorization, in accordance with New Jersey law.

Identification: Cleaning staff will [wear uniforms/display identification badges].

5. COVID-19 and Infectious Disease Protocols

The Service Provider will adhere to COVID-19 or other infectious disease protocols as may be required by New Jersey law or the Client’s sector, including personal protective equipment, health screening, and sanitizing standards.

6. Commercial Property Considerations (If Applicable)

Building Access: [Specify building access protocols, parking, after-hours work restrictions]

Alarm and Key Handling: [Detail alarm and key handling procedures]

Insurance and Indemnification: The Service Provider shall maintain insurance coverage as mandated by building management or municipal regulations and provide indemnification as required.

7. Contract Term and Termination

Start Date: [Start Date]

Contract Term: [Fixed Term / Auto-Renewal]

If Auto-Renewal: This Agreement shall automatically renew for successive [Number] month periods unless either party provides written notice of termination at least [Number] days prior to the end of the then-current term.

Minimum Commitment Period: [Specify minimum commitment period, if any]

Termination:

Option A: Either party may terminate this Agreement with [Number] days written notice.

Option B: Termination for Cause: Either party may terminate this Agreement immediately upon written notice if the other party materially breaches this Agreement and fails to cure such breach within [Number] days of written notice.

Right to Reschedule or Suspend Services:

Option A: Service Provider can reschedule service due to inclement weather with [Number] hours notice.

Option B: Client can suspend service for [Number] weeks per year with [Number] days notice.

8. Fees and Payment

Fee Structure:

Option A: Per Service Visit: [Dollar Amount] per visit.

Option B: Hourly Rate: [Dollar Amount] per hour.

Option C: Flat Monthly Package: [Dollar Amount] per month.

New Jersey Sales Tax: All fees are [inclusive of / exclusive of] New Jersey sales tax.

Additional Charges: [List any additional charges, e.g., supplies, special tasks, emergency cleans, late/change fees, or damage repairs]

Payment Methods: [List acceptable payment methods, e.g., check, credit card, electronic funds transfer]

Payment Schedule: [Specify payment schedule, e.g., upon completion, weekly, bi-weekly, monthly]

Invoicing: [Describe invoicing format]

Client Dispute Period: Client has [Number] days to dispute an invoice.

Late Payment Penalties: Late payments will be subject to a penalty of [Percentage]% per month or the maximum rate permitted by New Jersey law.

9. Insurance

The Service Provider shall maintain the following insurance coverage:

Workers’ Compensation Insurance as required by New Jersey law.

Commercial General Liability Insurance with a minimum coverage of [Dollar Amount].

Professional Liability Insurance with a minimum coverage of [Dollar Amount].

Certificates of Insurance: The Service Provider shall provide certificates of insurance upon request and notify the Client of any carrier changes or lapses.

10. Compliance with Employment Laws

The Service Provider shall comply with all applicable wage and hour laws, minimum wage, sick leave entitlements, and other employment regulations under the New Jersey Wage and Hour Law and the Earned Sick Leave Law.

Worker Status: The Service Provider represents that its workers are [employees / independent contractors].

Indemnification: The Service Provider shall indemnify the Client against any employment claims arising from the Service Provider's employees or independent contractors.

11. Licenses and Permits

The Service Provider represents that it holds all required business licenses, registrations, and permits (county, municipal, or state) for cleaning services in New Jersey and will maintain them throughout the term of this Agreement.

12. Client Duties

The Client shall provide the Service Provider with access to the premises at the agreed-upon times.

The Client shall refrain from interfering with the cleaning staff during service performance.

The Client shall notify the Service Provider of any known building hazards or restricted areas.

The Client shall provide basic amenities, such as water and electricity, as necessary for service performance.

13. Reporting of Incidents

The Service Provider shall report any property damage, accidents, or theft to the Client and local authorities in accordance with New Jersey law.

The Service Provider will submit a written incident report within [Number] days of incident.

14. Liability for Damages

The Service Provider's liability for damages, whether to property, personal injury, or third-party claims, shall be limited to [Dollar Amount].

The Service Provider shall not be liable for pre-existing conditions or wear and tear.

15. Service Quality Standards and Inspection

The Service Provider shall perform all cleaning services in a professional and workmanlike manner.

The Client shall have [Number] hours/days to report any unsatisfactory work.

The Service Provider shall rectify any deficiencies at no charge if reported within the specified timeframe.

16. Force Majeure

Neither party shall be liable for any failure to perform its obligations under this Agreement if such failure is caused by a force majeure event, including but not limited to acts of God, natural disasters, state emergencies, strikes, or government orders specific to New Jersey.

Temporary Suspension: In case of a Force Majeure event, service may be suspended, to resume [Number] days after the event concludes.

17. Termination

Grounds for Termination: [Specify grounds for termination by either party, e.g., repeated missed visits, substandard work, payment defaults]

Notice Period: The terminating party shall provide [Number] days written notice.

Pro-rata Payment: Upon termination, the Client shall pay the Service Provider for services performed up to the date of termination on a pro-rata basis.

18. Confidentiality and Privacy

The Service Provider shall maintain the confidentiality of all Client information and home access codes.

The Service Provider shall comply with all applicable privacy laws, including any sectoral privacy laws if providing service in sensitive environments (e.g., schools, healthcare, or government).

19. Non-Solicitation

During the term of this Agreement and for a period of [Number] months thereafter, the Client shall not directly or indirectly solicit or hire any employee or independent contractor of the Service Provider.

20. Dispute Resolution

Negotiation: The parties shall first attempt to resolve any disputes through good faith negotiation.

Mediation: If negotiation fails, the parties may agree to submit the dispute to mediation.

Governing Law and Jurisdiction: This Agreement shall be governed by and construed in accordance with the laws of the State of New Jersey. Any legal action arising out of or relating to this Agreement shall be brought in the state or federal courts located in [Specify County] County, New Jersey.

21. Compliance with New Jersey Consumer Protection Statutes

The Service Provider acknowledges and agrees to comply with all applicable New Jersey consumer protection statutes, including the Truth-in-Consumer Contract, Warranty and Notice Act.

Plain Language: This contract is written in plain language suitable for consumer understanding.

Cancellation: Consumer clients have the right to cancel within [Number] days of signing.

22. Entire Agreement

This Agreement, including any attachments, constitutes the entire agreement between the parties and supersedes all prior communications and agreements, whether oral or written. This Agreement may be amended only in writing signed by both parties.

23. Notice

All notices required or permitted under this Agreement shall be in writing and shall be deemed given when personally delivered, sent by email, or sent by certified mail, return receipt requested, to the addresses set forth above.

24. Severability

If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

[Cleaning Service Company Name]

By: [Name]

Title: [Title]

Date: [Date]

[Client Name]

By: [Name]

Title (if applicable): [Title]

Date: [Date]

Consumer Acknowledgment (if applicable):

I acknowledge that I have read and understand this Agreement and that I have received a copy of it.

[Client Signature]

Date: [Date]