Nevada cleaning service contract template

Nevada Cleaning Service Contract

This Nevada Cleaning Service Contract (the “Agreement”) is made and entered into as of [Date] by and between:

• [Cleaning Service Company Name], a [State] [Entity Type] with its principal place of business at [Cleaning Service Company Address], holding Nevada Business License Number [Business License Number] (hereinafter referred to as “Service Provider”), and, if applicable, its Registered Agent [Registered Agent Name] at [Registered Agent Address]. Contact information for the Service Provider is [Phone Number] and [Email Address].
• [Client Name], residing at/with a principal place of business at [Client Address] (hereinafter referred to as “Client”). Contact information for the Client is [Phone Number] and [Email Address].

1. Scope of Work

• Option A: [Commercial Office Cleaning]
  • The Service Provider shall provide commercial office cleaning services to the Client’s premises located at [Client Address].
  • A detailed checklist of tasks is provided in Exhibit A and includes, but is not limited to: dusting, vacuuming, mopping, sanitation, restroom cleaning, window washing, and trash removal.
  • The frequency of service shall be [Frequency, e.g., daily, weekly, monthly] on [Days of the Week] at [Time], with an estimated duration of [Duration] per visit.
  • Specific areas covered include [List areas covered, e.g., offices, restrooms, common areas]. Areas excluded are [List areas excluded, e.g., server room, storage closets].
  • Special cleaning protocols include [List any special protocols, e.g., green cleaning, COVID-19 disinfection].
• Option B: [Residential Cleaning]
  • The Service Provider shall provide residential cleaning services to the Client’s residence located at [Client Address].
  • A detailed checklist of tasks is provided in Exhibit A and includes, but is not limited to: dusting, vacuuming, mopping, kitchen cleaning, bathroom cleaning, and bed making.
  • The frequency of service shall be [Frequency, e.g., weekly, bi-weekly, monthly] on [Days of the Week] at [Time], with an estimated duration of [Duration] per visit.
  • Specific areas covered include [List areas covered, e.g., all rooms, kitchen, bathrooms]. Areas excluded are [List areas excluded, e.g., garage, attic].
  • Special cleaning protocols include [List any special protocols, e.g., pet-friendly cleaning, allergy-free products].
• Option C: [Post-Construction Cleaning]
  • The Service Provider shall provide post-construction cleaning services to the Client’s property located at [Client Address].
  • A detailed checklist of tasks is provided in Exhibit A and includes, but is not limited to: debris removal, dust removal, window cleaning, floor cleaning, and surface cleaning.
  • The service shall be completed within [Number] days of the construction completion date.
  • Specific areas covered include [List areas covered, e.g., entire building, specific floors].
  • Special cleaning protocols include [List any special protocols, e.g., hazardous material disposal, Nevada OSHA compliance].

2. Cleaning Products, Equipment, and Supplies

• Option A: Service Provider Supplies
  • The Service Provider shall provide all cleaning products, equipment, and supplies necessary to perform the services outlined in Section 1.
  • A list of cleaning products to be used is provided in Exhibit B.
  • The Service Provider will ensure that all Material Safety Data Sheets (MSDS) are available on-site as required by Nevada law (NRS 459.045).
• Option B: Client Supplies
  • The Client shall provide all cleaning products, equipment, and supplies necessary to perform the services outlined in Section 1.
  • The Client shall provide a list of approved cleaning products to the Service Provider prior to the commencement of services.
• Option C: Shared Responsibility
  • The Service Provider shall provide [List items provided by Service Provider].
  • The Client shall provide [List items provided by Client].
  • The Service Provider will ensure that all Material Safety Data Sheets (MSDS) are available on-site as required by Nevada law (NRS 459.045) for chemicals it provides.

3. Staffing Arrangements

• Option A: Dedicated Staff
  • The Service Provider shall assign [Number] qualified personnel to perform the services outlined in Section 1.
  • All personnel will be subject to background checks and drug screening as per the Service Provider’s internal policies, in compliance with Nevada labor laws (NRS Chapters 608, 613).
  • Personnel will wear uniforms and identification badges.
• Option B: Flexible Staffing
  • The Service Provider shall provide a sufficient number of qualified personnel to perform the services outlined in Section 1.
  • The number of personnel may vary depending on the scope of work required.
  • All personnel will adhere to Nevada labor laws (NRS Chapters 608, 613).
• Option C: Supervised Staff
  • The Service Provider shall assign [Number] qualified personnel to perform the services outlined in Section 1.
  • An on-site supervisor will be present during all cleaning sessions to ensure quality control.
  • All personnel will be subject to background checks and drug screening as per the Service Provider’s internal policies, in compliance with Nevada labor laws (NRS Chapters 608, 613).
  • Personnel will wear uniforms and identification badges.

4. Compliance with Laws and Regulations

The Service Provider shall comply with all applicable federal, state, and local laws, regulations, and licensing requirements related to cleaning services in Nevada, including, but not limited to, Clark/Washoe County requirements, and Las Vegas/Henderson local business license, insurance, and registration if operating in those jurisdictions.

• Option A: General Compliance
  • The Service Provider affirms it is properly licensed and permitted to operate a cleaning service in Nevada.
• Option B: Specific Compliance
  • The Service Provider holds Nevada Business License Number [Business License Number].
  • The Service Provider agrees to adhere to all Nevada OSHA regulations related to workplace safety.

5. Insurance Coverage

The Service Provider shall maintain the following insurance coverage in accordance with Nevada law:

• General Liability Insurance with a minimum policy limit of [Dollar Amount] per occurrence.
• Workers' Compensation Insurance as required by NRS 616A-D.
• [Optional: Janitorial Bond] in the amount of [Dollar Amount].
  • Proof of insurance shall be provided to the Client upon request and upon renewal of any policy.
  • The Service Provider shall notify the Client in writing within [Number] days of any changes or cancellations to the insurance policies.

6. Service Fees and Payment

• Option A: Fixed Contract Price
  • The total contract price for the services outlined in Section 1 is [Dollar Amount].
  • Payment shall be made according to the following schedule: [Payment Schedule, e.g., 50% upfront, 50% upon completion].
• Option B: Recurring Service Rate
  • The recurring service rate for the services outlined in Section 1 is [Dollar Amount] per [Frequency, e.g., week, month].
  • Invoices shall be issued [Frequency, e.g., weekly, monthly] and are due within [Number] days of the invoice date.
• Option C: Itemized Pricing
  • The itemized pricing for each service type is provided in Exhibit C.
  • Extra charges for emergency, after-hours, or specialty services shall be billed at [Dollar Amount] per hour.
  • Payment shall be made within [Number] days of the invoice date.
    • Late payment penalties shall accrue at a rate of [Percentage]% per month, in compliance with Nevada law.
    • Applicable state and local sales tax shall be added to all invoices.
    • Method of payment: [Payment Methods Accepted, e.g., check, credit card, electronic transfer].

7. Contract Term and Renewal

• Option A: Fixed Term
  • This Agreement shall commence on [Start Date] and shall continue for a term of [Number] [Units, e.g., months, years], expiring on [End Date].
• Option B: Month-to-Month
  • This Agreement shall commence on [Start Date] and shall continue on a month-to-month basis.
    • Renewal/Extension:
      • This Agreement shall automatically renew for successive [Period, e.g., monthly, yearly] terms unless either party provides written notice of non-renewal at least [Number] days prior to the end of the then-current term.

8. Performance Standards

• Option A: General Standards
  • The Service Provider shall perform the services outlined in Section 1 to a high standard of cleanliness and appearance.
• Option B: Specific Standards
  • The Service Provider shall adhere to the cleanliness standards outlined in Exhibit D, possibly referencing industry standards like ISSA.
  • Quality inspections shall be conducted [Frequency, e.g., weekly, monthly] by [Who conducts inspection, e.g., Service Provider, Client].
    • Client Responsibilities:
      • The Client shall provide the Service Provider with access to the premises and ensure that the facilities are in a condition suitable for cleaning.
    • Complaint Remediation:
      • The Service Provider shall respond to any complaints within [Number] hours and shall remediate any issues within [Number] days.

9. Service Modifications and Additional Work

• Option A: Written Request
  • The Client may request service modifications or additional work in writing.
  • The Service Provider shall provide a written estimate for the additional work.
• Option B: Verbal Request
  • The Client may request service modifications or additional work verbally.
  • The Service Provider shall confirm the request in writing and provide an estimate.
    • Approval Process:
      • All service modifications and additional work must be approved by the Client in writing prior to commencement.
      • Applicable pricing for off-schedule or one-time services shall be provided in advance.

10. Health, Safety, and Property Protection

• Option A: General Safety
  • The Service Provider shall adhere to all health and safety regulations.
• Option B: Specific Safety
  • The Service Provider shall identify site-specific hazards and notify the Client.
  • The Client shall inform the Service Provider of any known hazards on the premises.
    • Precautions:
      • The Service Provider shall take necessary precautions to protect the Client’s property, including setting alarms and security systems.
      • Cleaning staff will undergo any required training under Nevada OSHA regulations.

11. Confidentiality and Non-Disclosure

The Service Provider shall maintain the confidentiality of the Client’s confidential information, facility security, and sensitive materials observed by cleaning personnel.

• Option A: Standard Clause
  • The Service Provider agrees not to disclose any confidential information to any third party.
• Option B: Detailed Clause
  • The Service Provider and its personnel shall not, during or after the term of this Agreement, disclose or use for their own benefit any confidential information pertaining to the Client, including but not limited to client lists, business strategies, or proprietary information.

12. Environmental and Waste Disposal Compliance

The Service Provider shall comply with all applicable Nevada and local laws regarding environmental and waste disposal, including recycling, hazardous waste, and special cleaning agent disposal.

• Option A: General Compliance
  • The Service Provider shall dispose of all waste in accordance with applicable regulations.
• Option B: Specific Compliance
  • The Service Provider shall adhere to the Client’s recycling program.
  • The Service Provider shall properly dispose of any hazardous waste generated during the cleaning process.

13. Dispute Resolution

Any disputes arising out of or relating to this Agreement shall be resolved as follows:

• Escalation:
  • The parties shall first attempt to resolve the dispute through good faith negotiation.
• Mediation:
  • If negotiation fails, the parties agree to submit the dispute to mediation.
• Governing Law:
  • This Agreement shall be governed by and construed in accordance with the laws of the State of Nevada.
  • Venue for any legal action shall be in the relevant Nevada courts.

14. Temporary Service Suspension

• Option A: Client Initiated
  • The Client may temporarily suspend services due to renovation, force majeure, or public health order by providing [Number] days written notice.
• Option B: Provider Initiated
  • The Service Provider may temporarily suspend services due to force majeure or public health order by providing [Number] days written notice.
    • Restart/Cancellation:
      • Services shall resume upon written notice from the Client or Service Provider when the cause of the suspension has ceased.
      • If the suspension exceeds [Number] days, either party may terminate this Agreement.

15. Termination

• Option A: Termination for Cause
  • Either party may terminate this Agreement for cause upon written notice if the other party breaches any material term of this Agreement.
  • Reasons for termination include persistent unsatisfactory performance or non-payment.
• Option B: Termination for Convenience
  • Either party may terminate this Agreement for any reason upon [Number] days written notice.
    • Final Settlement:
      • Upon termination, the Service Provider shall return all property and access credentials to the Client.
      • The Client shall pay the Service Provider for all services rendered up to the date of termination.

16. Liability Limitations and Indemnification

• Option A: Limited Liability
  • The Service Provider’s liability for any damages arising out of or relating to this Agreement shall be limited to the total contract price.
• Option B: Indemnification
  • The Client agrees to indemnify and hold harmless the Service Provider from any and all claims, damages, losses, or expenses arising out of or relating to the Client’s negligence.
    • Exceptions:
      • The Service Provider shall not be liable for any damages caused by its gross negligence, willful misconduct, or violation of Nevada law.

17. Client Access and On-Site Rules

• Option A: Key Access
  • The Client shall provide the Service Provider with keys or access codes to the premises.
    • Upon termination, the Service Provider shall return all keys and access codes to the Client. Lost key protocol: [Describe Protocol].
• Option B: Supervised Access
  • The Client shall be present during all cleaning sessions.
    • On-Site Rules:
      • The Service Provider shall comply with all on-site rules and restrictions.
      • The Service Provider shall adhere to parking regulations.
      • The Service Provider shall follow building emergency protocols.

18. Subcontractor Use

• Option A: No Subcontractors
  • The Service Provider shall not subcontract any of the services outlined in Section 1.
• Option B: Subcontractors Permitted
  • The Service Provider may use subcontractors to perform the services outlined in Section 1, subject to the Client’s prior written approval.
    • Subcontractor Compliance:
      • All subcontractors shall comply with the same terms and conditions as the Service Provider, including insurance coverage requirements.

19. Record-Keeping and Audit Rights

• Option A: No Audit Rights
  • The Client shall not have the right to audit the Service Provider’s records.
• Option B: Audit Rights
  • If required for public agency clients, the Client shall have the right to audit the Service Provider’s records as per NRS regulations.
    • Document Retention:
      • The Service Provider shall retain all records related to this Agreement for a period of [Number] years.

20. Mandatory Notices and Disclosures

The Service Provider shall provide all mandatory notices and disclosures required by Nevada law, including cleaning industry-specific disclosures, wage and hour posters for onsite staff, and required display of the provider’s Nevada business license if working at the client’s premises.

• Option A: General Compliance
  • The Service Provider affirms it is compliant with all notice and disclosure requirements under Nevada law.
• Option B: Specific Compliance
  • The Service Provider acknowledges its obligation to display required wage and hour posters for onsite staff.

21. Amendments

This Agreement may be amended only by a written instrument signed by both parties.

• Option A: Standard Amendment
  • Any amendment to this agreement must be in writing and signed by both parties.
• Option B: Legal Adjustments
  • This Agreement may be reasonably adjusted or amended to reflect changes in Nevada law affecting cleaning services.

22. Addenda

This Agreement may include additional addenda to reflect specific service customizations, such as green cleaning certification, supply chain transparency, or enhanced security protocols.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Cleaning Service Company Name]

By: [Name]

Title: [Title]

Date: [Date]

[Client Name]

By: [Name]

Title: [Title] (If applicable)

Date: [Date]

Exhibit A: Detailed Checklist of Tasks

Exhibit B: List of Cleaning Products

Exhibit C: Itemized Pricing

Exhibit D: Cleanliness Standards