Nebraska HR assistant employment contract template

Nebraska HR Assistant Employment Contract

This Nebraska HR Assistant Employment Contract (the "Agreement") is made and entered into as of [Date of Execution], by and between [Employer Name], a [State] corporation with its principal place of business at [Employer Address] ("Employer"), and [Employee Name], residing at [Employee Address] ("Employee").

1. Position and Responsibilities:

• Option A: The Employer hires the Employee as a full-time HR Assistant.
• Option B: The Employer hires the Employee as a part-time HR Assistant.

The Employee's primary responsibilities will include, but are not limited to:

• Supporting recruitment efforts, including posting Nebraska-compliant job ads and screening applicants in accordance with anti-discrimination laws.
• Coordinating interviews and managing the onboarding and offboarding processes.
• Maintaining confidential personnel records in compliance with Nebraska law.
• Administering required employment documents (e.g., I-9, E-Verify participation, Nebraska new hire reporting).
• Assisting with payroll data entry in compliance with Nebraska wage payment laws.
• Administering employee benefits in line with Nebraska and federal requirements, including Employer responsibilities under the Nebraska Wage Payment and Collection Act.
• Managing employee leaves (addressing Nebraska sick leave, FMLA, workers' compensation, and local leave ordinances, if applicable).
• Supporting internal communications related to HR matters.
• Ensuring compliance with federal and Nebraska-specific labor, wage, and anti-discrimination statutes (e.g., Neb. Rev. Stat. § 48-1104).
• Preparing HR reports and analyzing HR data.
• Handling employee file retention according to Nebraska record retention laws.
• Assisting with workplace safety compliance, including Nebraska OSHA regulations.

2. Reporting Structure and Coordination:

• Option A: The Employee will report directly to the [HR Manager Name], HR Manager.
• Option B: The Employee will report directly to the [HR Director Name], HR Director.

The Employee is expected to coordinate with other departments as needed on HR-related matters.

3. Work Location and Remote Work:

• Option A: The Employee's primary work location will be at [Employer Address].
• Option B: The Employee's primary work location will be at [Employer Address], with the possibility of remote work as agreed upon with the Employee’s supervisor. The Employee will be required to protect confidential employee data while working remotely, in accordance with Nebraska data privacy rules.

Employer will supply the employee with the following equipment: [List of equipment]

4. Employment Type, Work Hours, Overtime:

The Employee's employment is full-time.

• Option A: The standard workweek is [Number] hours per week, Monday through Friday, from [Start Time] to [End Time].
• Option B: The standard workweek is [Number] hours per week, [Days of the Week], from [Start Time] to [End Time].

The workweek begins on [Day of the Week] and ends on [Day of the Week]. Overtime will be paid in accordance with Nebraska and federal FLSA requirements. Overtime must be pre-approved by the Employee's supervisor. Overtime will be compensated at a rate of 1.5 times the employee’s regular rate of pay, in accordance with Nebraska law.

Nebraska does not mandate rest or meal periods for adult employees. However, Employer policies regarding rest and meal periods apply and must be followed. Employer also maintains attendance and punctuality standards that apply to the Employee.

5. Compensation:

• Option A: The Employee's annual salary will be [Salary Amount], payable [Pay Frequency, e.g., bi-weekly].
• Option B: The Employee's hourly wage will be [Hourly Wage Amount], payable [Pay Frequency, e.g., bi-weekly].

Payments will be made via:

• Option A: Direct deposit to the Employee's designated bank account.
• Option B: Check delivered to the Employee at their work location.

The Employee may be eligible for merit or annual performance increases, subject to performance and Employer policy.

6. Benefits:

The Employee will be eligible for the following benefits, subject to the terms and conditions of the applicable benefit plans:

• Health insurance.
• Dental insurance.
• Vision insurance.
• Employer contributions to a retirement plan compliant with Nebraska law.
• Paid time off (vacation, sick leave, personal days) as detailed in the Employee Handbook.
• Holiday schedule: [List of Holidays, including Nebraska-specific holidays].
• Paid/unpaid leave policies, complying with Nebraska leave laws.
• Employee assistance program.
• Wellness benefits.
• HR-specific professional development support (training on Nebraska HR compliance, certification reimbursement, membership in HR associations).

7. Confidentiality:

The Employee agrees to maintain the confidentiality of all employee and company data, payroll information, protected health or benefits information (HIPAA), and proprietary HR policies, both during and after employment. The Employee must adhere to data security and privacy expectations, including compliance with Nebraska record retention and data breach reporting statutes.

8. Intellectual Property:

Any proprietary HR documentation, templates, internal procedures, and training materials created during employment will be the property of the Employer.

9. Conflict of Interest and Outside Employment:

The Employee must promptly disclose any secondary employment that might conflict with HR assistant duties or access to confidential information.

10. Non-Solicitation:

During employment and for a period of [Number] months following termination, the Employee shall not solicit employees of Employer to leave their employment.

11. Compliance with Laws and Policies:

The Employee is required to comply with all applicable federal and Nebraska state employment, wage, anti-discrimination, equal opportunity, and workplace safety laws and Employer-specific HR, anti-harassment, and equal employment opportunity policies. This includes Nebraska law categories (race, color, religion, sex, handicap, marital status, national origin, age, etc.).

12. Reporting Procedures:

The Employee shall follow established reporting procedures for complaints, grievances, whistleblower policies (including protections under Nebraska statutes), and anti-retaliation safeguards.

13. Workers' Compensation:

The Employee is covered by Nebraska Workers' Compensation insurance. The Employee shall report workplace injuries/illnesses as required by state law.

14. Harassment Prevention and Workplace Behavior:

The Employee shall adhere to Employer policy and Nebraska requirements for sexual harassment prevention, anti-bullying, and workplace behavior and shall participate in mandatory Nebraska-compliant HR and workplace safety training.

15. At-Will Employment:

The Employee's employment is "at-will," and the Employer reserves the right to terminate employment at any time, with or without cause or notice, subject to compliance with Nebraska’s lawful discharge protections and anti-retaliation laws.

16. Termination:

The Employee shall provide [Number] weeks' written notice of voluntary resignation. Employer-initiated dismissal may occur for cause or without cause, consistent with Nebraska law. Final wages will be paid in accordance with Nebraska statutory deadlines. Upon termination, the Employee must return all Employer property.

17. Post-Termination Obligations:

The Employee's obligations regarding confidentiality and return of HR files, keys, equipment, and passwords will continue after termination.

18. Grievance and Dispute Resolution:

The parties agree to attempt good faith internal resolution of any disputes. Mediation or arbitration are optional. Nebraska law governs this Agreement, and the exclusive jurisdiction for any litigation shall be in the courts of Nebraska.

19. Compliance with Federal and State Law:

This Agreement complies with federal law (FLSA, FMLA, ADA, Title VII) and Nebraska-specific statutes (Nebraska Fair Employment Practice Act, wage and hour rules, leave requirements, etc.).

20. Acknowledgment:

The Employee certifies understanding of all duties, has read and received the Employee Handbook and Code of Conduct, and consents to background checks or screenings as required for Nebraska HR roles. The Employee also acknowledges the obligation to accommodate disabilities consistent with Nebraska and ADA standards, and the obligation to engage in the interactive process if applicable.

21. Entire Agreement:

This Agreement and the Employee Handbook/policy documents represent the full employment understanding. Changes must be in writing and compliant with Nebraska law.

Employer:

____________________________

[Employer Name]

By: [Name of Representative]

Title: [Title of Representative]

Employee:

____________________________

[Employee Name]

Date: ____________________________