Missouri cleaning service contract template

Missouri Cleaning Service Contract

This Missouri Cleaning Service Contract (the “Agreement”) is made and entered into as of [Date] by and between: * [Cleaning Service Provider Company Name or Individual Name], a [Legal Entity Status, e.g., Missouri LLC, Sole Proprietorship] with a principal place of business at [Cleaning Service Provider Address], Phone: [Cleaning Service Provider Phone Number], Email: [Cleaning Service Provider Email Address] (hereinafter referred to as "Service Provider"), and * [Client Business Name or Individual Name], a [Legal Entity Status, e.g., Missouri Corporation, Individual] with a principal place of business at [Client Address], Phone: [Client Phone Number], Email: [Client Email Address] (hereinafter referred to as "Client").

1. Scope of Services

* Option A: The Service Provider agrees to provide the following cleaning services at the Client’s location: * Detailed list of services, e.g., Vacuuming all carpets and hard floors * Mopping of all hard floors * Dusting all surfaces, including furniture, shelves, and fixtures * Restroom sanitation: cleaning and disinfecting toilets, sinks, and floors * Trash removal from all receptacles * Window cleaning (interior only) * Floor waxing (as needed and agreed upon) * Disinfection protocols as per Missouri Department of Health guidelines * Specific Client Requirements: [Details of any specific or unique cleaning requests] * Option B: The scope of services shall be as detailed in Exhibit A, attached hereto and incorporated herein by reference. * Option C: Other: [Specific description of services]

2. Service Frequency and Timing

* Option A: Service frequency: * Daily * Weekly * Monthly * On-Call * Option B: Service Start Time: [Start Time]. Service End Time: [End Time]. These times are estimates and may vary slightly. * Option C: Detailed Work Locations: [Room-by-room or area descriptions]

3. Deliverable Standards and Supplies

* Option A: Acceptable cleanliness thresholds will be determined by Client inspection and satisfaction. * Option B: The Service Provider shall provide all necessary cleaning supplies and equipment. * Acceptable cleaning supplies and equipment brand names: [List of approved brands] * Environmental or “green” products requested: [Specify requested green products] * Prohibition of certain chemicals: [List of prohibited chemicals] * Option C: The Client will provide all cleaning supplies and equipment.

4. Health and Safety Compliance

* Option A: The Service Provider shall comply with all applicable federal OSHA standards and Missouri Department of Labor regulations. * Option B: The Service Provider shall ensure safe use and storage of all chemicals. * Option C: The Service Provider holds the following industry accreditation: [List any accreditation, e.g., ISSA, CIMS, Green Cleaning Certifications].

5. Background Checks and Employment Laws

* Option A: The Service Provider will conduct background checks on all cleaning staff. * Required for services in: * Schools * Medical Facilities * Sensitive Locations: [Specify locations] * Option B: The Service Provider complies with all applicable Missouri employment laws, including E-Verify, workers’ compensation, and minimum wage laws.

6. Access Control and Security

* Option A: The Client will provide the Service Provider with access to the premises as follows: [Details of access, e.g., keys, codes]. * Option B: Alarm instructions: [Detailed alarm instructions]. * Option C: Post-service facilities securing duties: [Specify duties]. * Option D: Policies for lost keys or accidental lock-ins: [Specify Policies] in accordance with Missouri property law requirements.

7. Work Schedule Adjustments

* Option A: Permissible date and time adjustments: [Specify permissible adjustments]. * Option B: Notice period for schedule changes or rescheduling: [Specify notice period, e.g., 24 hours]. * Option C: Emergency or holiday services protocols: [Specify protocols and related surcharges].

8. Inclement Weather Policy

* Option A: Inclement weather policy: [Specify policy for snow days and extreme weather procedures] applicable to Missouri's climate.

9. Service Fee Structure

* Option A: * Fixed price per cleaning: [Dollar Amount] * Hourly rate: [Dollar Amount] * Periodic invoicing: [Specify frequency, e.g., monthly] * Option B: Detailed breakdown: * Labor: [Dollar Amount or Percentage] * Materials: [Dollar Amount or Percentage] * Additional Services: [Dollar Amount or Percentage] * Option C: Missouri sales/use tax responsibilities: [Specify responsibilities]. * Option D: Payment methods: [List acceptable methods, e.g., check, credit card, ACH]. * Option E: Payment due date: [Number] days from invoice date. * Option F: Invoice delivery protocols: [Specify delivery method, e.g., email, mail]. * Option G: Penalties for late or returned payments: [Specify penalties] in compliance with state usury and fair debt collection laws.

10. Tip/Gratuity Policies

* Option A: Tip/Gratuity policies: [Specify policies compliant with Missouri wage laws].

11. Performance Reviews and Acceptance

* Option A: Procedures for performance reviews: [Specify procedures and frequency]. * Option B: Client inspection/acceptance of completed work: [Specify inspection process]. * Option C: Defect reporting process: [Specify reporting process]. * Option D: Time frame for correcting unsatisfactory work: [Specify time frame]. * Option E: Remedies or discounts for non-conforming services: [Specify remedies] specific to Missouri’s consumer protection statutes.

12. Damages and Breakage

* Option A: The Service Provider will address damages or breakage caused during cleaning. * Option B: Insurance: * Liability: [Dollar Amount] * Property Damage: [Dollar Amount] * Employee Dishonesty Bond: [Dollar Amount] compliant with Missouri insurance requirements. * Option C: Proof of insurance will be provided to the Client upon request. * Option D: Reporting protocols for claims: [Specify reporting protocols].

13. Data Privacy and Confidentiality

* Option A: The Service Provider shall maintain data privacy and client confidentiality. * Option B: The Service Provider shall protect business operations, customer information, and sensitive sites in accordance with Missouri’s privacy statutes.

14. Non-Solicitation/Non-Compete

* Option A: Non-solicitation/Non-compete clause: [Specify clause to prevent employees from being hired directly by the client, tailored to Missouri law’s stance on enforceability and time limits].

15. Supplies and Equipment Storage

* Option A: Supplies or equipment storage permissions: [Specify permissions]. * Option B: Marking protocols: [Specify protocols]. * Option C: Safety signage requirements: [Specify requirements]. * Option D: Utility usage policies on client premises: [Specify policies].

16. Subcontractor Use

* Option A: The Service Provider shall not use subcontractors without written client approval. * Option B: All subcontractors must undergo background checks, maintain insurance, and adhere to all provisions herein.

17. Health and COVID-19 Prevention

* Option A: Health and COVID-19 prevention protocols: [Specify protocols reflecting Missouri Department of Health guidelines and any current state or local executive orders].

18. Term and Renewal

* Option A: The term of this agreement shall be [Fixed Term or Ongoing]. * Option B: Renewal/extension procedures: [Automatic renewal with notice or explicit agreement].

19. Contract Modifications and Price Adjustments

* Option A: Notice periods for contract modifications, service scope changes, or price adjustments: [Specify notice periods], following Missouri's requirements on contract modifications by mutual assent.

20. Termination

* Option A: Termination provisions: * For Convenience: [Specify Notice Period] * For Cause (uncorrected deficiencies, missed visits, safety breaches, payment default): [Specify Notice Period and Cure Period] * Mutual Agreement: [Specify Requirements] * Option B: Requirements for written notice as per Missouri law. * Option C: Obligations regarding payment for rendered services and property return on termination.

21. Liability and Indemnity

* Option A: Liability and indemnity provisions in accordance with Missouri statutes, with considerations for intentional misconduct, gross negligence, and limits of liability. * Option B: Consumer agreements will not be unconscionable but valid under Missouri’s contract law.

22. Force Majeure

* Option A: Force majeure procedures covering Missouri-relevant events (floods, tornadoes, epidemics). * Option B: Proper documentation and communications. * Option C: Service resumption guidelines.

23. Dispute Resolution

* Option A: Stepwise approach from negotiation to mediation to arbitration or litigation. * Option B: Missouri law and venue in a designated Missouri county court. * Option C: Compliance with the Missouri Uniform Arbitration Act if applicable.

24. Exhibits

* The following exhibits are attached hereto and incorporated herein: * Exhibit A: Scope of Services * Exhibit B: Cleaning Checklist * Exhibit C: Special Instructions

25. Amendments

* Any amendments to this contract must be made in writing and signed by both parties as per Missouri legal standards.

26. Governing Law

* This Agreement shall be governed by and construed in accordance with the laws of the State of Missouri, without regard to its conflict of laws principles. The venue for any legal action arising out of this Agreement shall be in [Specify Missouri County] County, Missouri.

27. Severability

* If any provision of this Agreement is held to be invalid or unenforceable, such provision shall be struck and the remaining provisions shall remain in full force and effect.

28. Entire Agreement

* This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous communications and proposals, whether oral or written. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. Service Provider: By: [Signature] Printed Name: [Printed Name] Title: [Title] Date: [Date] Client: By: [Signature] Printed Name: [Printed Name] Title: [Title] Date: [Date]