Minnesota cleaning service contract template

Minnesota Cleaning Service Contract

This Minnesota Cleaning Service Contract (the "Agreement") is made and effective as of [Date] by and between:

• [Cleaning Company Full Legal Name], a [State] [Entity Type, e.g., LLC], with a principal place of business at [Cleaning Company Full Address] ("Provider"), and
• [Client Full Legal Name], residing/with a principal place of business at [Client Full Address] ("Client").

Provider and Client agree as follows:

1. Scope of Services

• Option A: General Cleaning Services
  • Provider agrees to provide cleaning services at the following property: [Property Address].
  • Type of Property: [Residential/Commercial/Industrial].
  • Areas to be Cleaned: [List Specific Areas, e.g., Floors, Windows, Bathrooms, Kitchen, Offices].
  • Items to be Cleaned: [List Specific Items, e.g., Appliances, Furniture, Equipment].
• Option B: Specialized Cleaning Services
  • Provider agrees to provide specialized cleaning services as described in Exhibit A, attached hereto.
• Option C: Post-Construction Cleaning
  • Provider agrees to provide post-construction cleaning services at the following property: [Property Address].
  • Scope of Work: [Detailed Description of Post-Construction Cleaning Services].
• Cleaning Frequency: [Daily/Weekly/Monthly/One-Time/Custom - Specify Details].
• Days of Service: [List Days of the Week].
• Start Time: [Time].
• End Time: [Time].
• Estimated Service Duration: [Hours].

2. Cleaning Methods, Materials, and Equipment

• Option A: Provider Supplied
  • Provider will supply all cleaning methods, materials, chemicals, and equipment necessary to perform the services outlined in Section 1.
  • Acceptable Brands: [List Acceptable Brands, if any].
  • Green/Environmentally Friendly Products Required: [Yes/No - Specify Requirements].
  • Provider warrants compliance with all applicable Minnesota state and local environmental and hazardous substance handling laws.
• Option B: Client Supplied
  • Client will supply all cleaning materials, chemicals, and equipment necessary for Provider to perform services.
  • Specific Products to be Used: [List Products].

3. Employee Qualifications and Conduct

• Option A: Standard Requirements
  • Provider will ensure all employees have undergone background checks compliant with Minnesota law.
  • Provider will ensure all employees have received training in relevant OSHA standards.
  • Employees will wear [Identification Badges/Uniforms - Specify Requirements].
  • Employees will adhere to reasonable appearance guidelines as set forth by Provider.
• Option B: Enhanced Requirements
  • In addition to Option A, Provider will conduct [Type of Background Check, e.g., Criminal Record Check] every [Frequency, e.g., Year].
  • Provider will provide Client with copies of background check results upon request, subject to applicable privacy laws.
• Compliance: Provider will comply with all applicable Minnesota health and safety regulations, OSHA workplace safety rules as applied in Minnesota, and Minnesota Department of Labor and Industry rules.

4. Confidentiality

Provider and its employees agree to maintain the confidentiality of Client's property and personal information.

Provider acknowledges the importance of maintaining the security of Client's premises.

Data Privacy: Provider will comply with Minnesota data privacy standards.

5. Property Access and Security

• Option A: Key Access
  • Client will provide Provider with [Number] key(s) to access the property.
  • Provider will maintain a security deposit of [Dollar Amount] for key custody.
  • Provider will return all keys upon termination of this Agreement.
• Option B: Alarm Codes/Security Systems
  • Client will provide Provider with necessary alarm codes and instructions for operating the security system.
  • Provider will be responsible for properly arming and disarming the security system.
• Option C: Lock-Out Procedures
  • In the event of a lock-out, Provider will [Specify Procedures, e.g., Contact Client, Attempt to Obtain Key].
• Minnesota Criminal Background Check Disclosure: Client acknowledges the right to conduct background checks on Provider staff accessing their property.

6. Supplies Responsibility and Waste Handling

• Option A: Provider Supplies
  • Provider is responsible for supplying all necessary cleaning supplies.
• Option B: Client Supplies
  • Client is responsible for supplying all necessary cleaning supplies.
• Waste Handling: Provider will dispose of waste in accordance with Minnesota environmental statutes and local municipal recycling mandates.
• Special Materials (Biohazard/Medical Waste): Provider will handle and dispose of any biohazard or medical waste in compliance with all applicable Minnesota and federal disposal requirements.

7. Service Standards and Acceptance

Provider will perform services in a professional and workmanlike manner.

Service standards and acceptance metrics are outlined in Exhibit B, attached hereto, including checklists and inspection procedures.

Client Sign-Off: Client will have the opportunity to inspect the completed work and provide sign-off.

Remedial Action: Provider will respond to any complaints or defects within [Timeframe, e.g., 24 hours] and take reasonable steps to remedy the issue.

8. Service Fees and Payment

Service Fee: [Fixed Rate/Hourly Rate/Per Square Footage Rate - Specify Details].

Payment Schedule: [e.g., Bi-weekly, Monthly].

Acceptable Payment Methods: [e.g., Check, Credit Card, Electronic Funds Transfer].

Late Payment Fee: A late payment fee of [Dollar Amount or Percentage] will be assessed for payments received more than [Number] days past due.

Sales Tax: Client is responsible for payment of all applicable Minnesota state and local sales taxes.

Provider will collect and remit sales tax as required by law.

9. Additional and Emergency Services

Additional Services: Any additional services requested by Client will be subject to a separate agreement and fee.

Emergency Services: Provider will make reasonable efforts to accommodate emergency service requests, subject to availability and additional charges.

Overtime Rate: Overtime work will be billed at [Dollar Amount or Percentage] per hour.

Holiday/Weekend Work: Work performed on holidays or weekends will be subject to a surcharge of [Dollar Amount or Percentage].

10. Damage and Theft

Provider will be responsible for damage or theft to Client property caused by Provider staff.

Client must provide reasonable proof and documentation of any damage or theft.

Insurance: Provider maintains commercial general liability insurance with minimum coverage of [Dollar Amount] per occurrence.

Workers’ Compensation: Provider maintains workers’ compensation insurance with [Carrier Name]. A certificate of insurance will be provided to Client upon request.

Waiver of Subrogation: [Include/Exclude] a waiver of subrogation in favor of Client.

11. Business Information and Compliance

Provider will provide Client with a completed W-9 form upon request.

Provider will provide verification of business licensing upon request.

Provider will comply with all applicable Minnesota business registration and employment classification laws.

12. Non-Solicitation/Non-Hire

Client agrees not to solicit or hire Provider's staff during the term of this Agreement and for a period of [Number] months following termination.

Enforceability: This clause is subject to Minnesota's restrictive covenant enforceability limits.

13. Force Majeure

Neither party shall be liable for any delay or failure to perform its obligations under this Agreement due to events beyond its reasonable control, including but not limited to weather events, pandemics, and government-ordered closures.

Rescheduling/Suspension: In the event of a force majeure event, Provider will reschedule services as soon as reasonably practicable. Client may suspend this Agreement during the period of the event.

14. Suspension/Termination

Suspension/Termination: This Agreement may be suspended or terminated by either party for breach of contract, non-payment, change in scope, or convenience.

Advance Written Notice: The terminating party must provide [Number] days written notice of termination.

Final Settlement: Upon termination, Provider will provide a final invoice for services rendered, and Client will pay all outstanding balances. Any prepaid but unused fees will be calculated and returned to the client.

15. Property Access Obligations

Client will provide Provider with reasonable access to the property during the agreed-upon service times.

Provider will secure the premises after each service.

Client will provide Provider with access to necessary utilities, including water, electricity, and parking.

16. Complaints and Dispute Resolution

Complaints: Client must submit any complaints to Provider within [Number] days of the service date.

Dispute Resolution: The parties agree to prioritize negotiation and mediation to resolve any disputes arising out of this Agreement.

Governing Law and Venue: This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. The venue for any legal action shall be in [County Name] County, Minnesota.

Small Claims: [Specify Process for Small Claims, if Applicable].

17. Indemnification, Waiver, and Limitation of Liability

The parties agree to indemnification, waiver, and limitation of liability clauses as governed by Minnesota case law. [Detailed Clauses to be inserted here].

18. Record Retention

Provider will maintain records of cleaning logs or incident reports for a minimum period of [Number] years.

19. Governing Law and Compliance

This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota.

Provider will comply with all applicable Minnesota statutes, regulations, and local ordinances affecting cleaning service operations.

Compliance: Provider will comply with all recent Minnesota legislation or relevant city/county rules related to employment, non-discrimination, paid sick leave, and specific requirements for cleaning service providers.

20. Entire Agreement and Severability

This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements and understandings.

If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

Legal Interpretation: This agreement shall be interpreted in accordance with Minnesota consumer protection standards.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Cleaning Company Full Legal Name]

By: [Authorized Representative Name]

Title: [Title]

[Client Full Legal Name]

Signature:

Date: