Michigan cleaning service contract template

Michigan Cleaning Services Contract

This Michigan Cleaning Services Contract (the “Agreement”) is made and entered into as of this [Date] by and between:

[Cleaning Service Provider Name], a [State of Incorporation, e.g., Michigan] [Business Structure, e.g., LLC] with a principal place of business at [Cleaning Service Provider Address] and its Michigan Employer Identification Number (EIN) or Doing Business As (DBA) registration number: [EIN/DBA number] (hereinafter referred to as “Provider”),

and

[Client Name], residing at or with a principal place of business at [Client Address] (hereinafter referred to as “Client”).

1. Scope of Services

Option A: The Provider agrees to provide the following cleaning services to the Client at the premises located at [Service Address]:

• [List of Services, e.g., Dusting, Mopping, Vacuuming, Restroom Cleaning, Window Washing (interior), Trash Removal, Kitchen Cleaning, etc.]

Option B: The Provider agrees to provide [Type of Cleaning Service, e.g., Residential, Commercial, Post-Construction, Move-In/Move-Out, Deep Cleaning, Recurring, One-Time] cleaning services as detailed in [Attached Schedule/Document], which is incorporated herein by reference.

Option C: The Provider shall [Action: E.g., Supply Restocking; Adhere to COVID-19 protocols in accordance with Michigan Department of Health and Human Services (MDHHS) guidelines].

[Specify tasks included and excluded]

2. Premises and Access

Option A: The cleaning services will be performed at the following premises: [Address of Premises].

Option B: The Client will provide the Provider with access to the premises by:

• [Method of Access, e.g., Key, Keypad Code, Alarm Code, On-site Contact].

Option C: The Client authorizes the Provider to use utilities (water, electricity) located on the premises for the purpose of providing the cleaning services.

[Security Instructions]

[Hours of Service]

[Entry/Exit Requirements]

3. Service Schedule

Option A: The cleaning services will be performed on the following schedule: [Dates and Times of Service].

Option B: The cleaning services will be performed [Frequency, e.g., Weekly, Bi-weekly, Monthly].

Option C: Either party may request a change to the schedule with [Number] days’ written notice.

Option D: In the event of cancellation by the Client, [Cancellation Policy Details, including Michigan-specific notice requirements].

[Rescheduling Circumstances]

4. Duration and Timekeeping

Option A: Each cleaning session is expected to last approximately [Number] hours.

Option B: The Provider will track the time spent performing the cleaning services using [Method of Timekeeping, e.g., Sign-off Sheet, Digital Log, Photo Documentation, Provider Software/App].

Option C: Proof of Completion: The Client/Representative will [Action: E.g., Sign-off, Review Digital Logs, Confirm Photo Documentation]

5. Cleaning Staff

Option A: The Provider will assign a minimum of [Number] staff members to perform the cleaning services.

Option B: The Provider warrants that all cleaning staff have undergone a background check compliant with Michigan law. Documentation of this will be provided upon request.

Option C: All cleaning staff are legally authorized to work in the United States.

Option D: Cleaning staff will be in [Uniform Policy] and will wear [ID Badges].

6. Supplies and Equipment

Option A: The Provider will provide all necessary cleaning supplies and equipment.

Option B: The Client will provide the following cleaning supplies and equipment: [List of Client-Provided Supplies and Equipment].

Option C: The Provider will comply with all applicable Michigan Department of Environment, Great Lakes, and Energy (EGLE) regulations regarding the use and disposal of cleaning chemicals.

Option D: Material Safety Data Sheets (MSDS) will be provided for all proprietary or hazardous chemicals used.

[Details on use of Green/Eco-Friendly Products]

7. Insurance and Compliance

Option A: The Provider maintains workers’ compensation insurance as required by Michigan law. Proof of insurance will be provided upon request.

Option B: The Provider maintains liability insurance with a minimum coverage of [Dollar Amount]. Proof of insurance will be provided upon request.

Option C: The Provider is bonded for [Dollar Amount] (if applicable).

Option D: The Provider will comply with all applicable Michigan workplace standards and OSHA regulations.

8. Payment Terms

Option A: The service fee is [Dollar Amount] per [Unit, e.g., square foot, hour, job].

Option B: The Client will pay the Provider [Payment Schedule, e.g., upon completion, weekly, monthly].

Option C: Accepted payment methods are: [List of Accepted Payment Methods, e.g., Check, Online Payment, ACH Transfer].

Option D: A late fee of [Dollar Amount or Percentage] will be charged for payments received more than [Number] days past due.

Option E: Michigan Sales Tax will be added to the service fee as required by Michigan law.

Option F: Price adjustments may be made with [Number] days’ written notice.

Option G: [Other relevant payment terms]

9. Client Responsibilities

Option A: The Client will provide the Provider with a floor plan of the premises (if applicable).

Option B: The Client will provide the Provider with alarm access codes (if applicable).

Option C: The Client will warn the Provider of any hazardous areas or materials on the premises.

Option D: The Client will remove all personal items from areas to be cleaned prior to the scheduled service.

10. Quality Standards

Option A: The Provider will perform the cleaning services in a professional and workmanlike manner, meeting industry standards and local Michigan health codes.

Option B: The Client has the right to inspect the cleaning services upon completion.

Option C: The Client must report any inadequate service within [Number] hours of completion.

Option D: The Provider will have [Number] hours to correct any inadequate service.

11. Damage or Loss

Option A: The Provider will be responsible for reporting any property damage or loss to the Client within [Number] hours of occurrence.

Option B: The Provider’s liability for damage or loss is limited to [Dollar Amount].

Option C: The Provider maintains insurance that covers such damages or loss, and will cooperate in filing a claim.

Option D: Client’s responsibility to provide a safe environment.

12. Confidentiality

Option A: The Provider will maintain the confidentiality of all Client information, including customer data, business operations, and personal details.

Option B: This confidentiality obligation shall survive the termination of this Agreement.

Option C: Adherence to Michigan’s data privacy regulations and HIPAA, if applicable.

13. Non-Solicitation

Option A: During the term of this Agreement and for a period of [Number] months following termination, the Client will not solicit or hire any employee or subcontractor of the Provider.

Option B: This non-solicitation provision is limited to the geographic area of [Geographic Scope].

14. Termination

Option A: This Agreement may be terminated by either party for cause (material breach, safety incident, repeated late payment) with [Number] days’ written notice.

Option B: This Agreement may be terminated by either party for convenience with [Number] days’ written notice.

Option C: This Agreement may be terminated by mutual agreement of both parties.

Option D: This Agreement may be terminated upon regulatory changes or force majeure (fire, flood, public health directives).

• [Process for pausing/rescheduling]
• [Settlement of outstanding fees upon termination]

15. Subcontracting

Option A: The Provider may subcontract any portion of the cleaning services with the Client’s written approval.

Option B: The Provider is responsible for ensuring that any subcontractor complies with all applicable Michigan laws and insurance requirements.

16. Waiver of Lien

[If relevant for residential/commercial properties:] The Provider hereby waives any lien rights under the Michigan Construction Lien Act for services provided under this agreement.

17. Liability and Indemnification

Option A: The Provider will be responsible for injuries to its workers.

Option B: The Provider will be responsible for damage to the Client’s property caused by the Provider’s negligence.

Option C: The Client will indemnify and hold harmless the Provider from any claims arising from the Client’s negligence.

Option D: Limitations as permitted under Michigan law.

18. Dispute Resolution

Option A: Any disputes arising out of this Agreement will be resolved through negotiation.

Option B: If negotiation fails, the parties agree to submit the dispute to mediation in [City, Michigan].

Option C: If mediation fails, the parties agree to submit the dispute to binding arbitration in [City, Michigan].

Option D: This Agreement shall be governed by and construed in accordance with the laws of the State of Michigan. Venue shall be in [Name of Court, Michigan].

19. Compliance with Michigan Law

Option A: The Provider will comply with all applicable Michigan labor, tax, environmental, and consumer protection laws.

Option B: This includes proper wage payment, unemployment insurance, safety and environmental cleaning chemical disposal, and consumer rights to cancel for door-to-door services as required by the Michigan Consumer Protection Act.

20. Records Retention and Cooperation

Option A: Both parties shall retain records for audits or legal compliance.

Option B: Both parties agree to cooperate with any relevant Michigan state inspections or licensing bodies.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Cleaning Service Provider Name]

By: [Name of Authorized Representative]

Title: [Title of Authorized Representative]

[Client Name]

By: [Name of Client]