Maine cleaning service contract template

Maine Cleaning Service Contract

This Maine Cleaning Service Contract ("Agreement") is made and entered into as of [Date] by and between:

• [Cleaning Service Company Name], a [State of Incorporation] corporation/LLC with a principal place of business at [Cleaning Service Company Address], Phone: [Cleaning Service Company Phone], Email: [Cleaning Service Company Email], hereinafter referred to as "Service Provider," and
• [Client Name], residing at [Client Address], Phone: [Client Phone], Email: [Client Email], hereinafter referred to as "Client."

WHEREAS, Service Provider is engaged in the business of providing cleaning services; and

WHEREAS, Client desires to engage Service Provider to provide cleaning services at the Worksite(s) described herein;

NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as follows:

1. Scope of Services

• Option A: Routine Residential Cleaning
  • The Service Provider shall provide routine residential cleaning services at the Worksite(s) on a [Frequency: e.g., weekly, bi-weekly, monthly] basis.
  • The services shall include, but not be limited to: dusting, vacuuming, mopping, bathroom and kitchen sanitation, and trash removal.
• Option B: Commercial Janitorial Services
  • The Service Provider shall provide commercial janitorial services at the Worksite(s) on a [Frequency: e.g., daily, weekly, monthly] basis.
  • The services shall include, but not be limited to: floor cleaning, restroom sanitation, trash removal, and office cleaning.
• Option C: Deep Cleaning
  • The Service Provider shall provide deep cleaning services at the Worksite(s) on a [Date].
  • The services shall include, but not be limited to: detailed cleaning of all surfaces, appliances, and fixtures.
• Option D: Other [Describe Other Cleaning Service]

2. Service Schedule and Duration

• Option A: Specific Days and Times
  • The Service Provider shall perform the services on [Day(s) of the week] between the hours of [Start Time] and [End Time].
  • The estimated duration per visit is [Number] hours.
• Option B: Flexible Schedule
  • The Service Provider and Client shall mutually agree upon a schedule at least [Number] days in advance.
• Option C: One-Time Service
  • The Service Provider shall perform the services on [Date] between the hours of [Start Time] and [End Time].

3. Supplies and Equipment

• Option A: Service Provider Provided
  • The Service Provider shall provide all necessary cleaning supplies and equipment, including MSDS-compliant chemicals. Service Provider confirms they use [Eco-Friendly/Maine Compliant] products.
• Option B: Client Provided
  • The Client shall provide all necessary cleaning supplies and equipment. A list of required supplies is attached as Exhibit A.
• Option C: Shared Responsibility
  • The Service Provider shall provide [List of supplies/equipment]. The Client shall provide [List of supplies/equipment].

4. Worksite Location and Access

• Option A: Client Residence
  • The Worksite is located at the Client's residence: [Client Address].
  • The Client will provide the Service Provider with [Key/Access Code/Other Access Method].
• Option B: Commercial Property
  • The Worksite is located at the Client's commercial property: [Business Address].
  • The Client will provide the Service Provider with [Key/Access Code/Other Access Method]. Alarm code: [Alarm Code, if applicable].
  • Maine-specific Privacy or Security Policies for entering the businesses are attached as Exhibit B.
• Option C: Multiple Locations
  • The Worksite(s) are located at the following addresses: [List of Addresses].
  • Access will be provided as described in Exhibit C.

5. Quality Standards and Customer Satisfaction

• Option A: Standard Cleaning
  • The Service Provider shall perform the services in a professional and workmanlike manner, meeting industry standards for cleanliness.
• Option B: Detailed Cleaning Checklist
  • The Service Provider shall adhere to the cleaning checklist attached as Exhibit D.

Client Inspection and Complaints:

Client shall inspect the work and notify Service Provider of any issues within [Number] hours of completion. Service Provider will rectify the issues within [Number] days.

Exclusion Zones:

The following areas are excluded from cleaning [List of Exclusion Zones/Items]. Client acknowledges Service Provider's liability is waived for these areas/items.

6. Fees and Payment

• Option A: Per-Visit Rate
  • The fee for each visit is [Dollar Amount].
• Option B: Hourly Rate
  • The hourly rate is [Dollar Amount].
• Option C: Flat Fee
  • The flat fee for the specified services is [Dollar Amount].

Payment Schedule:

Payment is due [Upon Completion/Monthly/Other Payment Schedule].

Acceptable Payment Methods:

Acceptable methods of payment are: [Cash/Check/Credit Card/Electronic Transfer].

Late Payment Penalty:

A late payment penalty of [Dollar Amount or Percentage] will be assessed for payments received more than [Number] days past due.

Service Provider will provide written notice of fee increases [Number] days in advance, as required by Maine law.

7. Staffing and Compliance

• Option A: General Staffing
  • The Service Provider shall provide qualified personnel to perform the services.
• Option B: Background Checks
  • The Service Provider shall conduct background checks on all employees. Documentation of employment eligibility will be provided as needed.

The Service Provider shall comply with all applicable Maine and federal labor laws, including workers' compensation and unemployment insurance.

8. Insurance

The Service Provider shall maintain general liability insurance with minimum limits of [Dollar Amount] and workers' compensation insurance as required by Maine law.

Proof of insurance will be provided to the Client upon request.

9. Property Damage and Loss

In the event of property damage, loss, theft or accidental breakage caused by the Service Provider, the Service Provider shall notify the Client immediately.

The Service Provider's liability shall be limited to the amount of their insurance coverage.

Client shall provide documentation (photos or incident report).

10. Health, Safety, and Regulatory Compliance

The Service Provider shall adhere to all applicable Maine Department of Environmental Protection rules regarding the use and disposal of cleaning chemicals.

The Service Provider shall ensure proper ventilation during chemical use and comply with relevant health and safety regulations.

The service provider will adhere to [Specific Regulations, i.e. Covid-19 cleaning standards].

11. Confidentiality and Data Protection

The Service Provider shall maintain the confidentiality of the Client's information and property.

All keys, codes, and access details shall be kept secure and returned upon termination of this Agreement.

The Service Provider shall comply with Maine's data privacy and consumer protection statutes if handling personal information.

12. Service Changes, Rescheduling, and Cancellations

The Client shall provide at least [Number] hours' notice for any service changes, rescheduling, or cancellations.

A cancellation fee of [Dollar Amount] may be charged for late cancellations.

13. Force Majeure

Neither party shall be liable for any delay or failure to perform its obligations under this Agreement due to events beyond its reasonable control, including but not limited to snowstorms, power outages, or other acts of God common in Maine.

14. Term and Termination

• Option A: Fixed Term
  • This Agreement shall commence on [Start Date] and shall continue for a term of [Number] months/years.
• Option B: Rolling Term
  • This Agreement shall commence on [Start Date] and shall continue until terminated by either party.

Either party may terminate this Agreement with [Number] days' written notice.

The service can be terminated immediately due to material service standards breaches or non-payment.

15. Liability and Indemnification

The Service Provider shall be liable for damages caused by its negligence or willful misconduct, subject to the limitations outlined in this Agreement and Maine law.

16. Non-Solicitation and Non-Disparagement

During the term of this Agreement and for a period of [Number] months thereafter, neither party shall solicit the other party's employees or disparage the other party.

17. Dispute Resolution

Any disputes arising out of or relating to this Agreement shall be resolved through negotiation. If negotiation fails, the parties will submit to mediation or arbitration in Maine.

This Agreement shall be governed by and construed in accordance with the laws of the State of Maine.

18. Entire Agreement

This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements and understandings, whether written or oral.

This Agreement can only be amended by written mutual consent.

19. Compliance with Laws

This Agreement is compliant with all applicable Maine and local business regulations, including licensing, permits, and public health codes.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________
[Cleaning Service Company Representative Name]
[Cleaning Service Company Title]
Date: [Date]

____________________________
[Client Name]
Date: [Date]

Exhibits:

Exhibit A: Client Provided Supplies List (if applicable)

Exhibit B: Maine-specific Privacy or Security Policies

Exhibit C: Multiple Worksite Access Details (if applicable)

Exhibit D: Cleaning Checklist (if applicable)