Kentucky cleaning service contract template

Kentucky Cleaning Service Contract

This Kentucky Cleaning Service Contract (the "Agreement") is made and entered into as of [Date], by and between [Cleaning Service Company Name], a [Kentucky LLC/Sole Proprietorship/Corporation] with its principal place of business at [Cleaning Service Company Address], hereinafter referred to as "Service Provider," and [Client Name], residing at/located at [Client Address], hereinafter referred to as "Client."

1. Scope of Work

Option A: Routine Cleaning

The Service Provider will perform routine cleaning services as described in [Attached Cleaning Checklist/Detailed Description]. This includes [Specify Tasks: e.g., dusting, vacuuming, mopping]. Frequency: [Weekly/Bi-Weekly/Monthly].

Option B: Deep Cleaning

The Service Provider will perform a deep cleaning of the premises as described in [Attached Cleaning Checklist/Detailed Description]. This includes [Specify Tasks: e.g., cleaning inside cabinets, scrubbing grout]. Frequency: [One-Time/Seasonal].

Option C: Move-In/Move-Out Cleaning

The Service Provider will perform move-in/move-out cleaning services as described in [Attached Cleaning Checklist/Detailed Description].

Option D: Post-Construction Cleaning

The Service Provider will perform post-construction cleaning services as described in [Attached Cleaning Checklist/Detailed Description].

Option E: Specialty Cleaning

The Service Provider will perform [Specify Specialty Cleaning Service: e.g., carpet cleaning, window cleaning] services as described in [Attached Cleaning Checklist/Detailed Description].

Exclusions: The following services are specifically excluded from this Agreement: [List Excluded Services: e.g., hazardous waste removal, mold remediation, exterior power washing (unless specified)].

2. Cleaning Products and Equipment

Option A: Service Provider Provided

The Service Provider will provide all cleaning products and equipment necessary to perform the services. The products used will be [Specify Types/Brands: e.g., environmentally friendly cleaners, specific disinfectants] and will comply with relevant Kentucky environmental and safety standards, including OSHA and state/local hazardous chemical use regulations.

Option B: Client Provided

The Client will provide all cleaning products and equipment. The Service Provider will only use products and equipment provided by the Client.

Client agrees to provide Material Safety Data Sheets (MSDS) for all chemicals provided to the service provider, compliant with Kentucky labor laws.

3. Access and Security

Option A: Key Access

The Client will provide the Service Provider with a key to access the premises. The key will be kept securely by the Service Provider.

Option B: Security Code/Alarm System

The Client will provide the Service Provider with the security code/alarm system information required to access the premises.

Option C: Client to be Present

The Client or a designated representative will be present at the premises during the cleaning service.

Procedure for locked areas, damages, and breakage reporting: All damages or breakage must be reported to the Client within [Number] hours. Liability for lost items or breakage will be determined according to Kentucky premises liability and insurance requirements.

4. Schedule

Option A: Regular Schedule

The cleaning services will be performed on [Day(s) of the Week] between the hours of [Start Time] and [End Time], commencing on [Start Date].

Option B: One-Time Service

The cleaning services will be performed on [Date] between the hours of [Start Time] and [End Time].

Option C: Flexible Schedule

The schedule will be mutually agreed upon at least [Number] days in advance of each service.

Notice for Rescheduling: The Client must provide the Service Provider with at least [Number] hours' notice to reschedule a cleaning appointment. Rescheduling is subject to availability.

Inclement Weather/Emergency Procedures: In the event of inclement weather or other emergencies, the Service Provider will notify the Client as soon as reasonably possible to reschedule. Kentucky-specific weather conditions should be taken into consideration.

5. Service Fees and Payment

Option A: Flat Rate

The fee for each cleaning service is [Dollar Amount].

Option B: Hourly Rate

The hourly rate for cleaning services is [Dollar Amount] per hour.

Option C: Room/Square Footage Rate

The rate is [Dollar Amount] per room or [Dollar Amount] per square foot. Total square footage of the area to be cleaned is [Number].

Travel Fee: A travel fee of [Dollar Amount] will be charged for services outside of [City/County].

Kentucky Sales Tax: All fees are subject to Kentucky sales tax, which will be added to the invoice.

Invoicing: The Service Provider will provide an invoice to the Client [Frequency: e.g., weekly, monthly].

Payment Methods: Acceptable payment methods are [List Payment Methods: e.g., cash, check, credit card].

Due Date: Payment is due within [Number] days of the invoice date.

Late Payment Penalty: A late payment penalty of [Percentage]% per month will be assessed on overdue invoices, as allowed under Kentucky law.

6. Client Obligations

The Client agrees to secure pets, declutter the areas to be cleaned, and designate any areas that are not to be cleaned prior to the arrival of the Service Provider.

Privacy and Confidentiality: The Service Provider agrees to respect the Client's privacy and confidentiality and to comply with Kentucky data privacy and consumer protection laws.

7. Service Provider Obligations

Employee Background Checks: The Service Provider [Does/Does Not] conduct background checks on its employees.

Training: The Service Provider provides training to its employees on proper cleaning techniques and safety procedures.

Licensing and Compliance: The Service Provider is [Licensed/Registered] to operate a cleaning service in Kentucky, and adheres to all applicable Kentucky and city mandated business licensing (e.g., Louisville or Lexington business license) and labor laws regarding wage rates and independent contractor versus employee status.

The Service Provider complies with U.S. EPA and Kentucky Department for Environmental Protection standards when using regulated cleaning solutions.

8. Health and Safety

The Service Provider will adhere to all applicable Kentucky and local health regulations, including the use of PPE (Personal Protective Equipment) and infection control measures.

The Service Provider will adhere to COVID-19 policies as relevant.

9. Indemnification and Insurance

Indemnification: The Client agrees to indemnify and hold harmless the Service Provider from any and all claims, losses, or damages arising out of the Client's negligence or breach of this Agreement.

Insurance: The Service Provider maintains general liability insurance with a minimum coverage of [Dollar Amount] and workers' compensation insurance as required by Kentucky law. Certificate of Insurance will be provided upon request.

Limitation of Liability: The Service Provider's liability shall be limited to the amount paid by the Client for the services provided under this Agreement, to the extent allowed under Kentucky law.

10. Service Complaints and Warranty

The Client must notify the Service Provider of any service complaints within [Number] hours of the service being performed.

Cure Period: The Service Provider will have [Number] days to correct any unsatisfactory work.

Exclusions: This warranty does not cover issues resulting from the Client's misuse, untimely reporting, or extraordinary soiling.

11. Change Orders

Any changes to the scope of work or schedule must be agreed upon in writing by both parties in a change order. Any changes to the original contract will be considered a legally binding amendment once the change order is signed by both parties.

12. Termination

Termination for Cause: Either party may terminate this Agreement for cause upon written notice if the other party materially breaches this Agreement.

Termination for Convenience: Either party may terminate this Agreement for convenience upon [Number] days' written notice.

Immediate Termination: The Service Provider may terminate this Agreement immediately for nonpayment or nonperformance.

Post-Termination: Upon termination, the Service Provider will remove all cleaning supplies and return any keys. A final invoice will be provided within [Number] days.

13. Force Majeure

Neither party shall be liable for any delay or failure to perform its obligations under this Agreement due to events beyond its reasonable control, including but not limited to acts of God, natural disasters (including Kentucky-specific disaster and severe weather events), war, or government regulations.

14. Dispute Resolution

Negotiation: The parties agree to first attempt to resolve any disputes through good faith negotiation.

Mediation: If negotiation fails, the parties agree to participate in mediation in [City, Kentucky].

Arbitration: If mediation fails, any unresolved disputes shall be settled by binding arbitration in [City, Kentucky], in accordance with the rules of the American Arbitration Association.

Governing Law and Venue: This Agreement shall be governed by and construed in accordance with the laws of the Commonwealth of Kentucky. The exclusive forum for any litigation arising out of or relating to this Agreement shall be the courts of Kentucky.

15. Compliance Assurance

The Service Provider assures compliance with all applicable Kentucky statutes and local ordinances, including business licensing, Department of Revenue tax registration, and adherence to U.S. EPA and Kentucky Department for Environmental Protection standards.

The Service Provider [Is/Is Not] E-Verify certified.

16. Notices

All notices under this Agreement must be in writing and delivered by certified mail or email to the addresses listed above.

17. Entire Agreement

This Agreement constitutes the entire agreement between the parties and supersedes all prior or contemporaneous communications and proposals, whether oral or written.

18. Severability

If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

19. Counterparts

This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument.

20. Authority to Sign

Each party represents and warrants that it has the authority to enter into this Agreement.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Cleaning Service Company Name]

By: [Name]

Title: [Title]

Date: [Date]

[Client Name]

By: [Name]

Title: [Title] (If applicable)

Date: [Date]