Kansas cleaning service contract template

Kansas Cleaning Service Contract

This Kansas Cleaning Service Contract (the “Agreement”) is made and entered into as of [Date], by and between:

• [Cleaning Company Legal Name], a [Legal Entity Status, e.g., Limited Liability Company] with a principal place of business at [Cleaning Company Address], Kansas Business Registration Number [Registration Number], hereinafter referred to as "Service Provider," and
• [Client Legal Name], a [Legal Entity Status, e.g., Individual] with a principal place of business/residence at [Client Address], hereinafter referred to as "Client."

Service Provider's contact email is [Cleaning Company Email] and phone number is [Cleaning Company Phone Number]. Client's contact email is [Client Email] and phone number is [Client Phone Number].

1. Description of Services

• Option A: General Cleaning Services
  • Service Provider agrees to provide cleaning services at the following premises: [Property Type, e.g., Residential, Commercial] located at [Property Address] in Kansas.
  • The scope of work includes:
    • Floor cleaning: [Specifics, e.g., vacuuming, mopping].
    • Carpet cleaning: [Specifics, e.g., spot cleaning, steam cleaning].
    • Window washing: [Specifics, e.g., interior, exterior].
    • Restroom sanitation.
    • Trash removal.
    • Dusting all accessible surfaces.
  • The service will be performed [Frequency, e.g., weekly, monthly] on [Days of Week] during the hours of [Start Time] to [End Time].
• Option B: Specialized Cleaning Services
  • Service Provider agrees to provide specialized cleaning services at the following premises: [Property Type, e.g., Commercial, Industrial] located at [Property Address] in Kansas.
  • The scope of work includes:
    • Post-construction cleanup.
    • Green/eco-friendly cleaning.
    • Hazardous material cleaning (subject to separate agreement and licensing).
  • A customized service plan will be provided separately as Exhibit A.
  • The service will be performed [Frequency, e.g., one-time, as needed] as agreed upon.
• Option C: Exclusion of Services
  • The following tasks are specifically excluded from this agreement: [List of excluded tasks].

2. Cleaning Products and Equipment

• Option A: Standard Products
  • Service Provider will provide all necessary cleaning products and equipment.
  • All products will comply with Kansas Department of Health and Environment (KDHE) standards.
  • Material Safety Data Sheets (MSDS) are available upon request.
• Option B: Client-Provided Products
  • Client will provide all cleaning products and equipment.
  • Service Provider is not responsible for the efficacy or safety of client-provided products.
• Option C: Approval of New Products
  • Service Provider will obtain Client approval before using any new cleaning products on the premises.

3. Staff Requirements

• Option A: Standard Staffing
  • Service Provider will ensure that all cleaning staff have passed background checks compliant with applicable Kansas laws, especially if servicing sensitive facilities.
  • Staff will receive adequate training and wear uniforms and ID badges.
• Option B: Specific Staff Requirements
  • Client requires specific background checks and training certifications for staff assigned to this project as outlined in Exhibit B.

4. Access and Supervision

• Option A: Standard Access
  • Client will provide Service Provider with access to the premises, including keys, alarm codes, or access badges.
• Option B: Specific Access Procedures
  • Detailed access procedures are outlined in Exhibit C.
  • Service Provider will adhere to strict check-in and check-out procedures.
  • Supervision standards will be maintained to ensure quality service.

5. Client Obligations

• Option A: Standard Obligations
  • Client will provide a safe working environment for Service Provider's staff, adhering to Kansas employer liability laws.
  • Client will notify Service Provider of any hazardous conditions.
• Option B: Additional Obligations
  • Client will provide utilities and designated storage space for cleaning supplies.

6. Fees and Payment Terms

• Option A: Fixed Rate
  • The total contract price is [Dollar Amount] per [Frequency, e.g., month].
  • Payment is due [Number] days after the invoice date.
• Option B: Hourly Rate
  • The hourly rate is [Dollar Amount].
  • A detailed invoice will be provided outlining hours worked.
• Option C: Itemized Unit Rates
  • Itemized unit rates for specific tasks are outlined in Exhibit D.

All options include:

• Invoices will be submitted [Frequency, e.g., monthly].
• Applicable Kansas sales tax will be added unless the client provides valid exemption documentation.
• Late payments will accrue interest at a rate of [Percentage] per month.
• A retainer/security deposit of [Dollar Amount] is required.

7. Additional Services

• Option A: Request and Approval
  • Requests for additional or emergency cleaning services must be submitted [Timeframe] in advance.
  • Approval of additional services is at the discretion of [Name/Title].
• Option B: Rates and Minimums
  • Rates for additional services are outlined in Exhibit E.
  • A minimum call-out charge of [Dollar Amount] applies.

8. Service Standards and Acceptance

• Option A: Quality Benchmarks
  • Service Provider will adhere to the following quality benchmarks: visibly dust-free surfaces, sanitized restrooms, no streaks or residues.
• Option B: Inspection and Acceptance
  • Client will inspect the premises within [Number] hours of service completion.
  • Any deficiencies must be reported within [Number] hours.

9. Rescheduling and Cancellation

• Option A: Provider-Initiated
  • Service Provider must provide [Number] hours' notice for rescheduling.
• Option B: Client-Initiated
  • Client must provide [Number] hours' notice for cancellation or rescheduling, or a [Dollar Amount] fee will apply.

10. Liability and Insurance

Service Provider maintains Kansas-required employer’s liability, general liability, and workers’ compensation insurance.

Proof of insurance is attached as Exhibit F.

Service Provider will provide auto insurance if using vehicles on Client property.

Service Provider maintains bond coverage.

Indemnification obligations for property damage or bodily injury caused by cleaning staff are outlined in Exhibit G.

Limitations:

• Service Provider is not liable for pre-existing damage.
• Service Provider is not liable for Client's failure to secure valuables.
• Service Provider is not liable for force majeure events (referencing Kansas "Act of God" doctrines).

11. Confidentiality

Service Provider agrees to maintain the confidentiality of all proprietary building or client information, in compliance with Kansas statutory privacy requirements.

12. Independent Contractor Status

Service Provider is an independent contractor and not an employee or joint venture partner of Client, referencing applicable Kansas employment misclassification statutes.

13. Intellectual Property

Intellectual property rights to any materials developed for the client will remain with [Party, e.g., Service Provider].

Service Provider will not use Client's name or premises photos for marketing without express consent.

14. Termination

• Option A: For Cause
  • This Agreement may be terminated for cause (failure to pay, repeated service deficiencies, violation of law).
• Option B: For Convenience
  • This Agreement may be terminated for convenience with [Number] days' written notice.
• Option C: Automatic Termination
  • This Agreement will automatically terminate for regulatory non-compliance or loss of required licensure.

15. Remedies and Penalties

Remedies for breach of contract include right to cure, service credit or deduction, or liquidated damages (enforceable under Kansas law).

16. Complaints and Incident Reporting

Client complaints will be addressed within [Number] business days.

Incident reporting protocol includes Kansas law enforcement notification if required.

17. Kansas Statutes Compliance

This Agreement complies with all relevant Kansas statutes, including Kansas wage payment laws, local city ordinances, health and safety codes, and non-discrimination requirements.

18. Dispute Resolution

Disputes will be resolved through escalation steps, non-binding mediation (listing preferred organizations or mediators in Kansas), arbitration option, and exclusive jurisdiction and venue in applicable Kansas courts, with Kansas law governing the contract.

19. Amendments

Any amendments to this Agreement must be in writing and signed by both parties.

20. Assignment

This Agreement may not be assigned or transferred without the written consent of both parties, per Kansas business assignment law.

21. Severability

If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions will remain in full force and effect.

22. Entire Agreement

This Agreement constitutes the entire agreement between the parties and supersedes all prior negotiations and understandings.

23. Electronic Signatures

Electronic signatures are valid and enforceable under the Kansas Uniform Electronic Transactions Act.

Exhibits

• Exhibit A: Customized Service Plan (if applicable)
• Exhibit B: Specific Staff Requirements (if applicable)
• Exhibit C: Detailed Access Procedures (if applicable)
• Exhibit D: Itemized Unit Rates (if applicable)
• Exhibit E: Rates for Additional Services (if applicable)
• Exhibit F: Proof of Insurance
• Exhibit G: Indemnification Obligations

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Cleaning Company Legal Name]

By: [Name of Authorized Representative]

Title: [Title]

[Client Legal Name]

By: [Client Name]