Illinois cleaning service contract template

Illinois Cleaning Services Contract

This Illinois Cleaning Services Contract (the “Agreement”) is made and entered into as of this [Date], by and between:

[Cleaning Service Company Name], a [State] [Entity Type, e.g., Corporation, LLC] with its principal place of business at [Cleaning Service Company Address], City of [City], State of Illinois, hereinafter referred to as "Service Provider," and having Illinois Business License/Registration Number: [License/Registration Number], Phone Number: [Phone Number].

AND

[Client Name], residing or having its principal place of business at [Client Address], City of [City], State of Illinois, hereinafter referred to as "Client," Phone Number: [Phone Number].

1. Scope of Cleaning Services

Option A: General Cleaning

The Service Provider shall perform general cleaning services at the following location(s): [Location(s) of Service]. These services shall include:

• Dusting all accessible surfaces
• Vacuuming all carpets and rugs
• Mopping all hard floors
• Cleaning and sanitizing restrooms
• Emptying trash receptacles
• Cleaning kitchen/breakroom areas

Option B: Deep Cleaning

The Service Provider shall perform deep cleaning services at the following location(s): [Location(s) of Service]. These services shall include all services listed in Option A, plus:

• Cleaning inside appliances (refrigerator, oven, microwave)
• Washing windows and window sills
• Cleaning baseboards
• Detailed dusting of light fixtures and ceiling fans

Option C: Specialized Cleaning

The Service Provider shall perform specialized cleaning services at the following location(s): [Location(s) of Service]. The specific services are defined as:

• [Specific Service 1, e.g., Post-Construction Cleaning]
• [Specific Service 2, e.g., COVID-19 Disinfection]
• [Specific Service 3, e.g., Carpet Cleaning]

Option D: List of areas and items to be cleaned

[Detailed list of areas and items]

2. Cleaning Products and Equipment

Option A: Service Provider Supplied

The Service Provider shall supply all cleaning products and equipment necessary to perform the services outlined in this Agreement.

Option B: Client Supplied

The Client shall supply all cleaning products and equipment necessary to perform the services outlined in this Agreement. The Client is responsible for ensuring all products are safe and appropriate for their intended use.

Option C: Agreed Upon Products

The Service Provider will utilize the following cleaning products and equipment: [List of products and equipment]. Any changes to this list must be mutually agreed upon in writing. Service Provider will use Illinois EPA-approved products when required.

3. Service Schedule

Option A: Recurring Service

The Service Provider shall perform the cleaning services on a [Frequency, e.g., weekly, bi-weekly, monthly] basis, on [Day(s) of the week], starting on [Start Date]. The estimated start time is [Start Time] and the estimated end time is [End Time].

Option B: One-Time Service

The Service Provider shall perform the cleaning services on a one-time basis on [Date], starting at [Start Time] and estimated to end at [End Time].

Option C: As Needed Service

The Service Provider shall perform cleaning services on an "as needed" basis as requested by the Client with at least [Number] hours’ notice.

4. Client Obligations

Access: The Client shall provide the Service Provider with access to the premises on the scheduled cleaning days and times.

• Option A: Key Provided: The Client shall provide the Service Provider with a key to the premises.
• Option B: Security Code: The Client shall provide the Service Provider with the necessary security code to access the premises.
• Option C: Alarm System: The client is responsible for arming and disarming the alarm system. The service provider is not liable for false alarm fines if proper codes are provided.
• Option D: The client will ensure all alarm systems are disabled on the day of service, unless otherwise agreed upon.

Utilities: The Client shall ensure that water and electricity are available at the premises.

Notice for Rescheduling/Cancellation: The Client shall provide the Service Provider with at least [Number] hours’ notice if they need to reschedule or cancel a cleaning appointment. Failure to provide adequate notice may result in a cancellation fee of [Dollar Amount].

5. Fees and Payment

Option A: Hourly Rate

The Service Provider's hourly rate is [Dollar Amount] per hour per cleaner.

Option B: Flat Fee

The flat fee for the services outlined in this Agreement is [Dollar Amount] per cleaning.

Option C: Minimum Service Charge

The minimum service charge is [Dollar Amount].

Overtime Rate: Any work performed outside of normal business hours (defined as [Start Time] to [End Time] on weekdays) will be billed at an overtime rate of [Dollar Amount] per hour. If services are performed within the City of Chicago, the Service Provider must adhere to Chicago's minimum wage requirements.

Deposit: A deposit of [Dollar Amount] is required prior to the commencement of services.

Late Payment Fee: Payments not received within [Number] days of the invoice date will be subject to a late payment fee of [Dollar Amount] or [Percentage]% of the outstanding balance, whichever is greater. Illinois law provides a grace period; any late payment fees will be charged after the end of the grace period.

Mileage/Parking Reimbursement: For services provided in urban areas, the Client shall reimburse the Service Provider for reasonable mileage and parking expenses.

Sales Tax: [Choose One: Included / Excluded] State and local sales taxes are [Choose One: Included / Excluded] in the above prices.

6. Payment Terms

Payment Frequency: Payments are due [Choose One: Per Visit / Weekly / Monthly].

Acceptable Payment Methods: The Service Provider accepts the following payment methods: [List Payment Methods, e.g., Cash, Check, Credit Card, Electronic Transfer].

Invoice Delivery: Invoices will be delivered to the Client via [Method, e.g., Email, Mail].

The Service Provider will comply with the Illinois Prompt Payment Act if applicable.

7. Employee Status and Insurance

Employee Status: The Service Provider confirms that all cleaning personnel are either direct employees or subcontractors.

• All cleaning personnel are legally authorized to work in the U.S.
• All cleaning personnel [Choose One: Are / Are Not] subject to background checks.
• All cleaning personnel are covered by workers’ compensation insurance as required by Illinois law.

Insurance Coverage:

• General Liability Insurance: [Dollar Amount]
• Workers' Compensation Insurance: As required by Illinois law.
• The Service Provider shall provide the Client with certificates of insurance upon request.

8. Confidentiality and Data Privacy

The Service Provider agrees to maintain the confidentiality of any Client information obtained during the course of providing services, in accordance with the Illinois Personal Information Protection Act.

9. Property Protection and Reporting of Loss or Damage

The Service Provider shall exercise reasonable care to protect the Client's property. The Service Provider shall immediately notify the Client of any loss or damage to the Client's property. The client will preserve evidence and follow the Service Provider's insurer’s claim procedure specific to Illinois.

10. Safe Use and Disposal of Chemicals

The Service Provider shall use, store, and dispose of all chemicals and hazardous substances in accordance with Illinois Environmental Protection Agency (IEPA) guidelines and OSHA compliance.

11. Compliance with Licensing and Background Check Ordinances

The Service Provider shall comply with all applicable city or county licensing and background check ordinances. The Service Provider possesses an up-to-date local business license.

12. Substitution or Assignment of Personnel

The Service Provider reserves the right to substitute or assign personnel, subject to the Client's reasonable approval, especially in sensitive environments.

13. Workplace Conduct and Anti-Discrimination

The Service Provider shall ensure that all cleaning personnel conduct themselves in a professional manner and comply with the Illinois Human Rights Act. Cleaning staff employed in Illinois shall receive sexual harassment prevention training.

14. Hazardous Conditions and Incident Notification

In the event of hazardous conditions, the Service Provider shall immediately halt work and notify the Client, in accordance with Illinois health, safety, and labor laws.

15. Notice and Correction of Deficient Services

The Client shall notify the Service Provider of any deficient services within [Number] days of the cleaning. The Service Provider shall have [Number] days to correct the deficient services.

16. Termination

Option A: Termination with Cause

Either party may terminate this Agreement with cause upon [Number] days’ written notice. Cause includes, but is not limited to, non-payment or non-performance.

Option B: Termination without Cause

Either party may terminate this Agreement without cause upon [Number] days’ written notice.

Upon termination, the Client shall pay the Service Provider for all services completed up to the date of termination, tailored to Illinois contract law on termination and notice.

17. Remedies for Breach

In the event of a breach of this Agreement, the non-breaching party may seek remedies including specific performance, damages, or agreed penalties, subject to limitations of liability under Illinois law, excluding liability for consequential damages where permissible.

18. Force Majeure

Neither party shall be liable for any failure to perform its obligations under this Agreement due to any cause beyond its reasonable control, including but not limited to epidemic, extreme weather, or government orders recognized under Illinois law. The affected party shall notify the other party and take reasonable steps to mitigate the effects of the force majeure event.

19. Compliance with Labor Laws

The Service Provider shall comply with all state and local wage, hour, labor, and occupational safety laws, including paid rest breaks, overtime, and notice postings per Illinois Department of Labor regulations.

20. Workplace Access and Security

The Service Provider shall adhere to all building/facility rules, sign-in/out procedures, and shall remove or report any lost property following Illinois best practices.

21. Performance Guarantee

The Service Provider guarantees the quality of its services. If the Client is not satisfied with the cleaning, the Service Provider will provide a complimentary re-cleaning within [Number] days.

22. Amendment

This Agreement may be amended only by a written instrument signed by both parties and in compliance with Illinois electronic records and signature statutes if applicable.

23. Severability

If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect, in conformance with Illinois law.

24. Governing Law and Venue

This Agreement shall be governed by and construed in accordance with the laws of the State of Illinois. The venue for any disputes arising under this Agreement shall be [County, e.g., Cook County] County, Illinois.

25. Alternative Dispute Resolution

The parties agree to attempt to resolve any disputes arising under this Agreement through mediation or arbitration prior to litigation.

26. Consumer Protection

The Service Provider shall comply with all Illinois-specific consumer protection statutes, such as the Illinois Consumer Fraud and Deceptive Business Practices Act, particularly if services are provided to individual consumers.

27. Entire Agreement, Waiver, and Notice

This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements and understandings, whether written or oral. No waiver of any provision of this Agreement shall be effective unless in writing and signed by the waiving party. All notices required or permitted under this Agreement shall be in writing and shall be deemed to have been duly given when delivered personally or sent by certified mail, return receipt requested, to the addresses set forth above.

28. Addenda

[List any client-requested addenda, such as additional insured endorsements or documentation]

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Cleaning Service Company Name]

By: [Name]

Title: [Title]

[Client Name]

By: [Name]