Georgia cleaning service contract template

Georgia Cleaning Service Contract

This Cleaning Service Contract (the "Contract") is made and entered into as of [Date] by and between:

• [Cleaning Company Name], a [Business Entity Type, e.g., Limited Liability Company] with its principal place of business at [Cleaning Company Address], hereinafter referred to as "Provider,"
• and
• [Client Name], a [Business Entity Type or Individual, e.g., Individual] with a principal place of residence or business at [Client Address], hereinafter referred to as "Client."

1. Scope of Services

• Option A (Residential Cleaning):
  • Provider agrees to provide residential cleaning services at [Property Address].
  • Services will include, but are not limited to: dusting, vacuuming, mopping, restroom cleaning, kitchen cleaning, and waste removal.
• Option B (Commercial Cleaning):
  • Provider agrees to provide commercial cleaning services at [Property Address].
  • Services will include, but are not limited to: dusting, vacuuming, mopping, restroom cleaning, waste removal, window washing, and floor care. Scope includes [Specify Areas, e.g., office spaces, common areas, restrooms].
• Option C (Post-Construction Cleaning):
  • Provider agrees to provide post-construction cleaning services at [Property Address].
  • Services will include, but are not limited to: debris removal, dusting, vacuuming, window cleaning, and floor cleaning.
  • Client to provide diagram showing areas for cleaning.
• Option D (Specialized Sanitation):
  • Provider agrees to provide specialized sanitation services at [Property Address].
  • Services will include, but are not limited to: disinfection of surfaces, air purification, and waste removal.
  • [Specify Type of Sanitation, e.g., COVID-19 Disinfection, Mold Remediation Prep].

2. Schedule and Frequency

• Option A (Recurring Service):
  • Services will be performed [Frequency, e.g., weekly, bi-weekly, monthly] on [Day(s) of Week] between the hours of [Start Time] and [End Time].
• Option B (One-Time Service):
  • Services will be performed on [Date] between the hours of [Start Time] and [End Time].
• Option C (Ad-Hoc Service):
  • Services will be scheduled on an as-needed basis with [Number] days’ notice.
• Holiday/Service Outage Policy: Service will not be provided on the following holidays: [List Holidays]. Provider requires [Number] days' notice for any Client requested service outages.

3. Cleaning Products and Equipment

• Option A (Provider Supplied):
  • Provider will supply all necessary cleaning products and equipment.
  • Provider will use [Specify Product Types, e.g., eco-friendly, EPA-approved] cleaning products.
• Option B (Client Supplied):
  • Client will supply all necessary cleaning products and equipment.
  • Client must provide [List Specific Products] for Provider's use.
• All cleaning products used will comply with OSHA and EPA regulations and applicable Georgia labor and public health regulations for cleaning chemicals.

4. Health, Safety, and Environmental Compliance

• Provider will comply with all applicable federal OSHA standards.
• Provider will comply with all applicable Georgia labor and public health regulations.
• Provider will comply with all applicable Georgia Environmental Protection Division (EPD) regulations, including notifications for specialty or hazardous cleaning (if applicable).

5. Provider Personnel

• All Provider personnel will undergo a background check that complies with Georgia law, especially if working in settings with minors or sensitive access.
• Provider personnel will wear [Description of Uniform] and display [Form of Identification].
• Provider personnel will maintain professional language and conduct at all times.
• [Name] will serve as the supervisor/point of contact for the Provider.

6. Work Site Access and Security

• Client will provide Provider with access to the premises via [Key, Code, Other Method].
• Provider will be responsible for securing the premises upon completion of services.
• Provider will immediately report any incidents, loss, or damage to the Client in writing.

7. Fee Structure

• Base Fee: [Dollar Amount]
• Option A (Square Footage Rate): [Dollar Amount] per square foot.
• Option B (Hourly Rate): [Dollar Amount] per hour.
• Minimum Charge: [Dollar Amount]
• Add-On Services: [List Services and Prices]
• Emergency Services Rate: [Dollar Amount] per hour.
• Overtime/After-Hours Rate: [Dollar Amount] per hour.
• Applicable Georgia state and local sales taxes will be added to all invoices.
• Payment Terms: Invoices will be issued [Frequency, e.g., weekly, monthly] and are due within [Number] days of receipt.
• Acceptable payment methods: [List Payment Methods, e.g., Check, Credit Card, Electronic Transfer].
• Grace Period: [Number] days.
• Late Fees: [Dollar Amount or Percentage] per month.
• Reimbursement Policy: Client will reimburse Provider for supplies purchased on Client’s behalf within [Number] days of providing receipt.

8. Deliverables and Performance Standards

• Provider will provide cleaning services that meet industry standards.
• Provider will provide a detailed checklist for each service performed.
• Client will have the right to review and accept the quality of the work.
• Re-Clean Policy: Provider will re-clean any unsatisfactory work within [Number] hours of notification.
• Photo Documentation: Upon request, Provider will provide photo documentation of the completed work.
• Client reserves the right to withhold payment pending remedy of deficiencies.

9. Client Cooperation

• Client will prepare the premises by [List Requirements, e.g., moving valuables, decluttering].
• Client will provide timely information and utility access.
• Client will designate a point of contact: [Name].

10. Insurance

• Provider maintains a certificate of general liability insurance with minimum coverage of [Dollar Amount].
• Provider maintains workers’ compensation insurance as required by Georgia Code.
• Provider maintains a policy for third-party property damage.
• Provider will maintain coverage throughout the term of this Contract.

11. Indemnification and Liability

• Provider is responsible for the actions of its employees.
• Provider's liability for lost or damaged items is limited to [Dollar Amount], excluding gross negligence or willful misconduct.
• Client will indemnify Provider for hazardous site conditions or improper use of areas.

12. Confidentiality

• Provider will maintain confidentiality of all Client information and site details.
• Provider will use Client property solely for intended cleaning purposes.
• Provider will not take or share photos or client details.

13. Non-Solicitation/Non-Disparagement

• During and after the term of this Contract, Client will not solicit Provider's employees.
• Neither party will make negative public statements about the other.

14. Term and Renewal

• This Contract will commence on [Start Date] and end on [End Date].
• Option A (Auto-Renewal): This Contract will automatically renew for successive [Duration, e.g., one-year] terms unless either party provides written notice of termination at least [Number] days prior to the end of the current term.
• Option B (Periodic Review): This Contract will be reviewed [Frequency, e.g., annually].
• Renewal/cancellation notification timeframes are in compliance with Georgia contract law (at least 30 days, unless otherwise specified).

15. Early Termination

• Client may terminate for cause (including unsatisfactory service, repeated lateness, safety breaches, or nonpayment).
• Client may terminate for convenience with [Number] days written notice.
• Either party may terminate immediately for illegal or unsafe conduct.
• Upon termination, all outstanding payments or credits will be settled.

16. Change Orders and Amendments

• Any changes to the scope of services or fees must be in writing and agreed upon by both parties.
• Acceptable notification and approval timelines for changes are [Number] days.

17. Force Majeure

Neither party shall be liable for delays or failures to perform due to causes beyond its reasonable control, including, but not limited to, acts of God, weather events specific to Georgia (such as hurricanes or severe thunderstorms), natural disasters, or government orders.

18. Record-Keeping

• Provider will maintain cleaning logs and safety incident reports.
• Provider will maintain documentation for regulatory compliance.

19. Dispute Resolution

• Any disputes arising from this Contract shall be resolved through negotiation.
• If negotiation fails, the parties agree to mediation/arbitration.
• This Contract shall be governed by the laws of the State of Georgia, and exclusive jurisdiction and venue shall be in the county where the Client resides or has its principal place of business.

20. Compliance with Georgia Laws

Provider affirms compliance with Georgia laws on independent contractor classification, wage/hour rules for cleaning staff, and local licensing requirements.

21. Notice

• All notices under this Contract shall be in writing and sent by email, certified mail, or hand delivery to the addresses listed above.
• Provider Notice Address: [Cleaning Company Address], [Cleaning Company Email]
• Client Notice Address: [Client Address], [Client Email]

22. Assignment and Subcontracting

• Provider may not assign or subcontract any portion of this Contract without Client's prior written approval.
• Provider is responsible for the conduct of any subcontractors in compliance with Georgia law.

23. Severability and Waiver

• If any provision of this Contract is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.
• No waiver of any provision of this Contract shall be effective unless in writing and signed by the waiving party.

24. Entire Agreement

This Contract constitutes the entire agreement between the parties and supersedes all prior or contemporaneous communications and proposals, whether oral or written. No oral modifications shall be valid.

25. Signatures

IN WITNESS WHEREOF, the parties have executed this Cleaning Service Contract as of the date first written above.

[Cleaning Company Name]

By: [Name]

Title: [Title]

Date: [Date]

[Client Name]

By: [Name]

Title (if applicable): [Title]

Date: [Date]

26. Facility Specific Requirements

• [List any specific requirements per the client’s facility (e.g., HIPAA, FERPA, or industry-specific confidentiality) and explicit reference to compliance if serving restricted or regulated environments.]

27. COVID-19 Protocols

• [Clarification about COVID-19 or infectious disease protocols if required, including cleaning protocols recommended or mandated by Georgia Department of Public Health or CDC.]

28. Local Requirements

• [Any additional local requirements reflected in Atlanta, Savannah, or other Georgia city/county ordinances applicable to cleaning service businesses.]