Florida cleaning service contract template

Florida Cleaning Service Contract

This Florida Cleaning Service Contract ("Agreement") is made and entered into as of [Date] by and between:

[Cleaning Service Provider's Full Legal Name], a [Business Entity Type, e.g., Limited Liability Company], with its principal place of business at [Cleaning Service Provider's Full Address], phone number [Cleaning Service Provider's Phone Number], and email address [Cleaning Service Provider's Email Address] ("Service Provider"), holding Florida Business License number [Cleaning Service Provider's Florida Business License Number], regulated by the [Florida Department of Business and Professional Regulation or applicable local licensing authority].

[Client's Full Legal Name], residing at [Client's Full Address], phone number [Client's Phone Number], and email address [Client's Email Address] ("Client"). If the Client is not the property owner, the property owner's information is as follows: Name: [Property Owner's Name], Address: [Property Owner's Address].

1. Property Description

The property to be cleaned is located at [Property Address].

Property Type:

• Option A: Residential
• Option B: Office
• Option C: Commercial
• Option D: Vacation Rental

Square Footage: [Square Footage]

Number of Rooms: [Number of Rooms] and Types of Rooms: [List of Room Types, e.g., 3 Bedrooms, 2 Bathrooms, Living Room, Kitchen]

Restricted or Excluded Areas: [List any areas of the property that are not to be cleaned]

2. Scope of Services

The Service Provider agrees to provide the following cleaning services to the Client:

Frequency:

• Option A: One-Time
• Option B: Daily
• Option C: Weekly
• Option D: Bi-Weekly
• Option E: Monthly

Detailed Task List: [Detailed list of cleaning tasks for each area of the property, e.g., Bathroom Sanitization: Clean and disinfect toilets, sinks, showers, and floors; Floor Mopping: Mop all hard floors with approved cleaner]

Cleaning Methods and Products:

• Option A: Standard Cleaning Products
• Option B: Eco-Friendly Cleaning Products (Client approved list)
• Option C: Client-Provided Cleaning Products (List specific products acceptable and where stored)
• Option D: Chemical-Specific Cleaners Restriction: [List specific chemicals or ingredients that are not allowed.]

Special Tasks (If Applicable):

• Option A: Window Cleaning [Details, e.g., Interior only, Exterior including frames]
• Option B: Appliance Interior [Details, e.g., Oven cleaning, Refrigerator cleaning]
• Option C: Carpet Shampooing [Details, e.g., Type of carpet, Frequency]
• Option D: Post-Construction Debris Removal
• Option E: Deep Cleaning for Real Estate Turnover
• Option F: Move-In/Move-Out Cleaning
• Option G: Event Cleanup
• Option H: [Other special tasks]

Expected Outcome Standards: [Describe the expected outcome, e.g., Visible dust and debris removal, Hospital-grade sanitization]

Service Time Window: [Specify the time window for services to be performed, e.g., Between 9:00 AM and 5:00 PM]

Duration: [Estimated duration of each cleaning service]

Access Procedures:

• Option A: Client Present During Service
• Option B: Unattended Access: [Describe method of access, e.g., Key provided, Code to lockbox, etc.]
• Option C: Written Log of Entry/Exit Required

3. Occupational Safety and Health Compliance

The Service Provider shall ensure that all workers are properly trained under OSHA regulations and Florida safety standards, use appropriate PPE, and follow hazard management protocols for chemicals and equipment.

4. Cleaning Supplies and Equipment

Service Provider Responsibilities:

• Option A: Service Provider will provide all cleaning supplies and equipment.
• Option B: Service Provider will provide the following: [List of supplies and equipment provided by the service provider].

Client Responsibilities:

• Option A: Client will provide no cleaning supplies or equipment.
• Option B: Client will provide the following: [List of supplies and equipment provided by the client].

Storage: [Specify where cleaning supplies will be stored on the property]

Environmentally Preferred Products Requirements: [Details of any environmentally preferred product requirements.]

5. Service Fees and Payment

Service Fee: [Specify the charge per visit or package price]

Overtime/Additional Cleaning: [Specify the hourly rate for additional or specialized cleaning requests]

Florida Sales Tax: [State if service is taxable, and if so, the applicable tax rate. "This service is/is not subject to Florida sales tax. If taxable, the current rate of [Sales Tax Rate]% will be applied."]

Payment Schedule:

• Option A: Upon Completion of Service
• Option B: Net [Number] days from invoice date
• Option C: [Other payment schedule details]

Accepted Payment Methods: [List accepted payment methods, e.g., Cash, Check, Credit Card, Online Payment]

Late Payment Fees: [Specify late payment fee, complying with Florida usury laws. E.g., A late fee of $[Amount] will be applied to any invoice not paid within [Number] days of the invoice date.]

Deposit Requirements: [Specify if a deposit is required, and the amount]

Retaining Provisions: [Details about retaining fees, if any.]

6. Insurance and Licensing

The Service Provider maintains the following insurance coverage:

General Liability Insurance: [Specify Coverage Amount]

Worker's Compensation Insurance: [Specify Details, acknowledging Florida Statute requirements and any applicable exceptions]

Bonding: [Specify if bonded, and the amount]

Proof of insurance and license is available upon request.

7. Background Checks and Screening

The Service Provider conducts background checks on all cleaning personnel in accordance with Florida statutes. Identity verification, drug testing, and safety training records are maintained.

8. Client Preparation

The Client agrees to:

Secure valuables before service.

Remove clutter from areas to be cleaned.

Provide parking/access for the Service Provider.

9. Health and Safety Policies

The Service Provider will adhere to health and safety policies in line with Florida Department of Health guidance, including infectious disease protocols (e.g., COVID-19 or similar).

10. Inspection of Completed Work

Client will perform a walk-through inspection upon completion of the service.

Any defects or omissions must be reported within [Number] hours of completion.

The Client will sign an acceptance form upon satisfactory completion.

11. Cancellation and Rescheduling

Cancellation Notice: [Specify minimum notice period for cancellation]

Cancellation Fee: [Specify cancellation fee, consistent with Florida consumer protection laws]

Rescheduling Protocol: [Specify process for rescheduling services]

Severe Weather/Hurricane Policy: [Outline procedures for service suspensions due to severe weather, specific to Florida's hurricane season.]

Holiday Blackout Dates: [List any holiday dates when services will not be provided.]

12. Confidentiality

The Service Provider agrees to maintain the confidentiality of any sensitive information observed during cleaning, consistent with privacy expectations under Florida law.

13. Non-Solicitation

The Client agrees not to solicit or hire the Service Provider's cleaning personnel directly, consistent with enforceability limits under Florida labor law.

14. Termination

Termination for Cause: [Specify grounds for termination for cause, such as material breach or repeated performance failures.]

Termination for Convenience: [Specify notice period required for termination for convenience]

Immediate Termination: [Specify conditions for immediate termination, such as criminal activity or regulatory violations.]

Final Billing/Settlement: [Specify timeline for final billing and settlement upon termination.]

15. Dispute Resolution

Any disputes arising under this Agreement shall be resolved through negotiation, followed by mediation under Florida ADR rules, before resorting to litigation. The venue for any court action shall be [County Name] County, Florida, and Florida law shall govern.

16. Limitation of Liability

The Service Provider's liability shall be limited to [Specify amount or terms of limitation], consistent with permissible Florida standards.

17. Indemnification

Each party shall indemnify and hold harmless the other from any third-party claims arising from their respective misconduct, with reference to Florida indemnity law.

18. Client Feedback and Complaints

The Client can provide feedback through [Specify feedback channels, e.g., email, phone, online form]. Complaints will be escalated to [Specify escalation process].

19. Records Retention

The Service Provider will retain records of billing and communications as per Florida tax and business regulations.

20. References and Testimonials

The Service Provider may display anonymized references and client testimonials only with prior written consent.

21. Assignment and Subcontracting

Option A: Assignment and subcontracting are prohibited. Option B: Subcontracting is permitted with prior written approval from the Client. All subcontractors must meet legal and insurance requirements.

22. Entire Agreement

This Agreement constitutes the entire agreement between the parties, referencing Florida's parol evidence rule, and may be amended only in writing signed by both parties.

23. Force Majeure

Neither party shall be liable for any failure to perform its obligations under this Agreement if such failure is caused by events beyond its reasonable control, including but not limited to hurricanes, flooding, power outages, and other Florida-specific events.

24. Compliance with Laws

The Service Provider shall comply with Florida’s consumer protection statute, data privacy for any client information collected, and adherence to local city/county ordinances.

25. Modifications

This Agreement may be modified only in writing signed by both parties.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________

[Cleaning Service Provider's Full Legal Name]

By: ____________________________

[Authorized Representative's Name]

[Title]

____________________________

[Client's Full Legal Name]