California receptionist employment contract template

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How California receptionist employment contract Differ from Other States

  1. California law requires detailed wage and hour compliance, including specific meal and rest break rules, that may not be mandatory in other states.

  2. Non-compete clauses are generally unenforceable in California, so employment contracts must comply with strict state restrictions.

  3. California mandates robust anti-discrimination policies and disclosures, exceeding federal minimums or requirements in many other states.

Frequently Asked Questions (FAQ)

  • Q: Does the California receptionist employment contract have to be in writing?

    A: While not legally required, a written contract helps clarify roles and protects both employee and employer under California law.

  • Q: Can a California receptionist contract include a non-compete agreement?

    A: No, California generally prohibits non-compete agreements in employment contracts except in very limited circumstances.

  • Q: What breaks are required for receptionists under California law?

    A: Receptionists in California are entitled to unpaid meal breaks and paid rest periods based on the length of their shift.

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California Receptionist Employment Agreement

This Full-Time California Receptionist Employment Agreement ("Agreement") is made and effective as of [Date] by and between [Employer Full Legal Name], a [State of Incorporation] corporation with its principal place of business at [Employer Address] ("Employer"), and [Employee Full Legal Name], residing at [Employee Address] ("Employee").

1. Position:

Option A: The Employee is hired as a "Receptionist" and will perform duties typically associated with that position, including but not limited to: greeting visitors, answering and routing phone calls, managing the reception area, handling mail and deliveries, scheduling appointments and conference rooms, managing guest access protocols, maintaining the visitor log per California privacy rules, executing emergency and safety protocols, and enforcing building security measures including badge issuance in compliance with California regulations.

Option B: The Employee is hired as a "Receptionist" and will also be responsible for [Specific Additional Duties].

2. Required Skills and Certifications:

Option A: Employee represents they possess the following skills: proficiency with multi-line phone systems, appointment scheduling software ([Software Name]), office management tools ([Tools Used]), knowledge of data privacy best practices, familiarity with anti-harassment and workplace conduct standards, and fluency in [Language(s)].

Option B: Employee must obtain certification in [Certification Name] within [Number] months of employment.

3. Supervision and Reporting:

Option A: The Employee will report directly to [Supervisor Name and Title].

Option B: The Employee will report to [Supervisor Name and Title] and will also coordinate with [Other Departments/Personnel].

The Employee is expected to interact professionally with management, staff, vendors, clients, and the public. Escalation of security or safety incidents must follow the procedures outlined in the employee handbook and California law.

4. Work Location:

Option A: The Employee's primary work location is [Worksite Address], located in California. The employee’s work area is [Specific Area/Desk Number].

Option B: The Employee may be required to work at other locations within [Geographic Area], as needed.

Emergency contact procedures are posted at the front desk. Visitor access is regulated according to [Specific Policy/Regulation Name].

5. Employment Type and Work Hours:

Option A: This is a full-time position. Standard work hours are 40 hours per week, from [Start Time] to [End Time], Monday through Friday.

Option B: This is a full-time position with a rotating schedule as follows: [Describe Rotating Schedule].

The Employee is expected to be punctual and maintain regular attendance. Requests for time off must be submitted according to company policy. The Employer will comply with all California-mandated meal and rest break policies.

6. Overtime:

Option A: This position is classified as non-exempt and eligible for overtime pay. Overtime must be pre-authorized by [Supervisor Name].

Option B: This position is classified as exempt from overtime pay requirements under California law as [Cite Specific Exemption].

Overtime will be compensated at time-and-a-half after 8 hours in a workday or 40 hours in a workweek, and double-time after 12 hours in a workday, as required by California law. Off-the-clock work is strictly prohibited.

7. Compensation:

Option A: The Employee will be paid an hourly wage of [Dollar Amount] per hour.

Option B: The Employee will be paid an annual salary of [Dollar Amount], paid bi-weekly.

The Employer will comply with all California minimum wage laws. Wage payments will be made [Payment Method, e.g., direct deposit] on [Day of the Week]. Pay stubs will include all statutorily required information. Reporting time pay will be provided as required by California law. Performance reviews will be conducted [Frequency, e.g., annually].

8. Benefits:

Option A: The Employee is eligible for the following benefits: health, dental, and vision insurance; eligibility for the [Company Name] 401(k) plan; paid vacation, paid sick leave, paid family leave, and mandatory holidays.

Option B: The Employee is not eligible for health insurance benefits at this time.

Paid vacation, paid sick leave, paid family leave, and mandatory holidays accrue according to company policy and California law.

9. Additional Compensation and Reimbursements:

Option A: The Employer will provide a [Dollar Amount] monthly stipend for public transportation or parking.

Option B: The Employee will be reimbursed for the cost of required work attire, up to [Dollar Amount] per year.

The Employer will provide the Employee with job-related technology and office equipment necessary to perform their duties.

10. Confidential Information:

The Employee agrees to protect all confidential information, including guest records, schedules, legal documents, and business information, in accordance with California privacy rights (CCPA) and data protection practices.

11. Anti-Discrimination and Anti-Harassment:

The Employer complies with all federal, California, and local anti-discrimination, anti-harassment, and equal opportunity statutes, including the FEHA. Mandatory reporting of all complaints is required. The Employer will provide anti-harassment training as required by California law.

12. Behavioral and Professional Standards:

The Employee is expected to maintain a professional appearance, conduct themselves courteously, comply with the Employer's code of conduct, and adhere to customer service protocols. Personal phone use at the front desk is restricted. The Employee is expected to enforce office visitor policies and maintain confidentiality in all interactions.

13. At-Will Employment:

Employment with Employer is at-will, meaning that either the Employee or the Employer may terminate the employment relationship at any time, with or without cause or notice, subject to applicable California law.

Upon termination, the Employee must return all keys, badges, and devices. Final pay will be provided according to California law. Unused vacation time will be paid out. COBRA/Cal-COBRA benefits continuation will be offered.

14. Discipline, Notice, and Appeals:

The Employer's discipline policies, including warnings and progressive discipline, are outlined in the employee handbook.

15. Performance Evaluation:

The Employee's performance will be evaluated [Frequency, e.g., quarterly] based on goals for reception area management, response times for answering calls and guest check-in, and cross-training or backup support coverage.

16. Dispute Resolution:

Any disputes arising out of or relating to this Agreement will be resolved through negotiation, mediation, or arbitration prior to litigation. This Agreement is governed by the laws of the State of California. Venue for any legal disputes will be in [County Name] County, California.

17. Compliance with Labor Law Notices:

The Employer will post all required California labor law notices, including the wage order, whistleblower hotline, sexual harassment poster, Cal/OSHA, and minimum wage notices.

18. Safety Training:

The Employee will complete California-mandated safety training, emergency evacuation orientation, and participate in workplace violence prevention programs as required.

19. Acknowledgement of Receipt:

The Employee acknowledges receipt of the employee handbook, privacy policies, arbitration agreements (if any), and all state-mandated notices.

20. Workplace Injuries:

The Employee must report all workplace injuries and adhere to workers' compensation reporting procedures.

21. Privacy and Cell Phone Use:

The use of cell phones and electronic devices at the front desk is restricted to prevent data leakage and privacy breaches, in accordance with company and California privacy expectations.

22. Non-Compete/Non-Solicitation:

The Employee agrees to adhere to the attached Non-Solicitation and Confidentiality Agreement, which is incorporated herein by reference. There is no non-compete agreement.

23. Professional Development:

The Employer will provide professional development opportunities, including customer service training, safety training, and software training.

24. Handling Cash and Packages:

The Employee must follow established procedures for handling cash, checks, packages, and legal or sensitive deliveries, including documenting chain of custody.

25. COVID-19 Safety:

The Employee will comply with all COVID-19 safety protocols, referencing the latest Cal/OSHA guidance.

26. Bilingual Pay:

Option A: The Employee will receive an additional [Dollar Amount] per hour for bilingual duties.

Option B: No additional compensation will be provided for bilingual duties.

27. Safeguarding Property:

The Employee is responsible for safeguarding company property entrusted to them, including keys, access cards, and confidential documents.

28. Parking and Commuting:

The Employer provides [Description of Parking/Commuting Benefits].

29. Local Ordinances:

The Employee will comply with all applicable local ordinances and supplemental workplace rules.

30. Other Provisions:

[Any other provisions applicable to the position, compliant with California Law]

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Full Legal Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

[Employee Full Legal Name]

Signature: ____________________________

Date: ____________________________

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