Arizona cleaning service contract template

Arizona Cleaning Service Contract

This Arizona Cleaning Service Contract (the “Agreement”) is made and entered into as of this [Date], by and between:

• [Cleaning Service Provider Name], a [State] [Business Structure, e.g., LLC] with its principal place of business at [Cleaning Service Provider Address] (hereinafter referred to as “Service Provider”), and Arizona Business License Number: [Business License Number]; and
• [Client Name], residing at [Client Address] (hereinafter referred to as “Client”).

1. Scope of Services

• Description of Services:
  • Option A: Regular Janitorial Cleaning: The Service Provider shall provide regular janitorial services at the premises located at [Premises Address], including, but not limited to: [List specific tasks, e.g., dusting, vacuuming, mopping, trash removal, bathroom cleaning, kitchen cleaning].
  • Option B: Deep Cleaning: The Service Provider shall provide deep cleaning services at the premises located at [Premises Address], including, but not limited to: [List specific tasks, e.g., detailed cleaning of all surfaces, appliances, windows, and carpets].
  • Option C: Specialty Cleaning: The Service Provider shall provide specialty cleaning services as described in Exhibit A (attached), at the premises located at [Premises Address].
• Service Frequency and Schedule:
  • Option A: The services shall be performed [Frequency, e.g., weekly, bi-weekly, monthly] on [Days of the week] between the hours of [Start Time] and [End Time].
  • Option B: The services shall be performed according to the schedule outlined in Exhibit B (attached).
• Included Tasks:
  • [List all included cleaning tasks]
• Excluded Tasks:
  • [List all excluded cleaning tasks]
• Standards of Cleanliness:
  • The Service Provider shall perform the services in a professional manner, meeting industry standards for cleanliness and hygiene.

2. Supplies and Equipment

• Option A: Service Provider Provided: The Service Provider shall provide all cleaning supplies, chemicals, and equipment necessary to perform the services. All products used will comply with Arizona Department of Environmental Quality regulations and relevant OSHA standards.
• Option B: Client Provided: The Client shall provide all cleaning supplies, chemicals, and equipment necessary to perform the services. The Client is responsible for ensuring compliance with Arizona Department of Environmental Quality regulations and relevant OSHA standards.
• Eco-Friendly Cleaning:
  • If requested by the Client, the Service Provider will utilize eco-friendly or "green" cleaning products that are [Specify eco-friendly standards or certifications, e.g., Green Seal certified].

3. Health and Safety Protocols

• The Service Provider shall adhere to all relevant health and safety protocols, including:
  • PPE Requirements: Wearing appropriate personal protective equipment (PPE), such as [List specific PPE, e.g., gloves, masks, eye protection].
  • MSDS Disclosures: Providing Material Safety Data Sheets (MSDS) for all chemicals used, in compliance with Arizona law.
  • Proper Chemical Handling: Handling and storing chemicals in accordance with all applicable regulations.
  • COVID-19 Protocols: Following all current CDC and Arizona Department of Health Services guidelines regarding COVID-19 prevention and safety.

4. Access to Premises and Security

• Access Procedures: The Client shall provide the Service Provider with access to the premises via [Method of access, e.g., key, access code].
• Security Alarm Codes: The Client shall provide the Service Provider with the security alarm code, if applicable.
• Securing the Premises: The Service Provider shall be responsible for securing the premises after each cleaning service.
• Privacy and Confidentiality:
  • The Service Provider agrees to maintain the privacy and confidentiality of the Client’s information and property, in compliance with Arizona data privacy laws.

5. Service Fees and Payment

• Total Price:
  • Option A: The total price for the services is [Dollar Amount] per [Frequency, e.g., cleaning, month].
  • Option B: The rate is [Dollar Amount] per hour.
  • Option C: The rate is [Dollar Amount] per square foot.
• Overtime/Holiday Charges: Overtime charges will apply at a rate of [Dollar Amount] per hour for services performed outside of normal business hours or on holidays.
• Price Adjustments: The price may be adjusted based on [Circumstances for price adjustments, e.g., increase in scope of work, changes in material costs], with written notification provided [Number] days in advance.
• Payment Terms: Payment is due [Number] days from the date of invoice.
• Late Payment Interest: Late payments will be subject to interest at a rate of [Percentage] per month, or the maximum rate permitted by Arizona law, whichever is less.
• Invoicing Requirements: Invoices shall include [List required invoice details, e.g., date, service period, description of services, total amount due].
• Arizona Sales Tax: All fees are subject to applicable Arizona sales tax.

6. Client Obligations

• Providing Access: The Client shall provide the Service Provider with access to the premises as agreed upon.
• Notification of Special Hazards: The Client shall notify the Service Provider of any special hazards or conditions on the premises.
• Ensuring Utilities are Operational: The Client shall ensure that all necessary utilities, such as electricity and water, are operational.

7. Insurance

• General Liability Insurance: The Service Provider shall maintain general liability insurance with a minimum coverage of $1,000,000 per occurrence.
• Worker's Compensation: The Service Provider shall maintain worker's compensation insurance as required by Arizona Revised Statutes.
• Additional Insured: The Client shall be listed as an additional insured on the Service Provider's general liability insurance policy, if required.
• Proof of Insurance: The Service Provider shall provide proof of insurance to the Client upon signing this Agreement and upon renewal of the insurance policy.

8. Licensing and Compliance

• Business Operation: The Service Provider is properly licensed to operate a cleaning service in Arizona, with Arizona Business License Number: [Business License Number].
• Background Checks: The Service Provider shall conduct background checks on all employees, if required for working in sensitive locations.
• Wage and Hour Laws: The Service Provider shall comply with all applicable Arizona-specific wage and hour laws for cleaning staff.

9. Independent Contractor Status

• The parties agree that the Service Provider is an independent contractor and not an employee of the Client for tax, benefits, or liability purposes, consistent with Arizona law regarding independent contractors.

10. Quality Control

• Inspection Rights: The Client shall have the right to inspect the services performed by the Service Provider.
• Reporting Procedures: Any deficiencies or damages must be reported to the Service Provider within [Number] hours of service completion.
• Corrective Action: The Service Provider shall take corrective action to address any deficiencies within [Number] hours of notification.

11. Notifications and Communications

• Acceptable Methods: All required notifications and written communications shall be sent via [Acceptable methods, e.g., email, mail, in-person].
• Time Zone: All time references shall be to Arizona time.

12. Termination

• Termination for Breach: Either party may terminate this Agreement for breach of contract by the other party, provided that written notice of the breach is given and the breaching party fails to cure the breach within [Number] days.
• Termination for Convenience: Either party may terminate this Agreement for convenience with [Number] days written notice.
• Immediate Termination: The Client may terminate this Agreement immediately for gross misconduct or unsafe cleaning practices by the Service Provider.
• Final Walkthrough: Upon termination, a final walkthrough of the premises shall be conducted to assess the services performed and determine any outstanding payments.

13. Changes in Scope or Service Interruption

• Any changes in the scope of services or service interruption due to force majeure, utility outages, or Client-requested schedule changes shall require mutual written agreement.

14. Indemnification and Liability

• Indemnification: The Service Provider shall indemnify and hold harmless the Client from any claims, damages, or liabilities arising from personal injury, property damage, or regulatory penalties caused by the Service Provider's negligence or willful misconduct.
• Liability Limitations: The Service Provider's liability shall be limited to the amount of the service fees paid by the Client.
• Exclusions: The Service Provider shall not be liable for damage to valuables not disclosed to the Service Provider or for pre-existing property conditions.

15. Dispute Resolution

• Arizona-Specific Procedures: Any disputes arising from this Agreement shall be resolved through negotiation and mediation. If mediation fails, the dispute shall be resolved through arbitration or litigation in Maricopa County courts, applying Arizona law.

16. Miscellaneous

• Non-Solicitation: The Client agrees not to solicit the Service Provider's cleaning staff.
• Assignment Restrictions: This Agreement may not be assigned by either party without the written consent of the other party.
• No-Waiver Provision: No waiver of any provision of this Agreement shall be effective unless in writing and signed by the party waiving the provision.

17. Compliance with Regulations

• The Service Provider shall comply with all applicable Arizona and federal safety, environmental, and labor regulations, including but not limited to Arizona child labor rules, minimum wage, E-Verify participation (where mandated), and eco-friendly cleaning rules.

18. Hazardous Materials and Medical Waste

• If the services involve handling hazardous materials or medical waste, the Service Provider shall comply with all applicable Arizona Department of Health Services regulations.

19. Entire Agreement

• This Agreement constitutes the entire understanding between the parties and may be amended only in writing signed by both parties.

20. Effective Date and Service Period

• This Agreement shall be effective as of the date first written above and shall continue for a period of [Number] [Time Period, e.g., months, years].
• Renewal/Extension: This Agreement may be renewed or extended upon mutual written agreement of the parties.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Cleaning Service Provider Name]

By: [Printed Name]

Title: [Title]

Date: [Date]

[Client Name]

By: [Printed Name]

Title: [Title]

Date: [Date]