Alabama office lease agreement template

Alabama Office Lease Agreement

This Alabama Office Lease Agreement (the "Agreement") is made and entered into as of this [Date of Signing], by and between:

• Landlord: [Landlord's Full Legal Name], whose business address is [Landlord's Business Address], and whose Alabama registered agent (if applicable) is [Landlord's Registered Agent Name] with address [Landlord's Registered Agent Address].
• Tenant: [Tenant's Full Legal Name], whose business address is [Tenant's Business Address], and whose Alabama registered agent (if applicable) is [Tenant's Registered Agent Name] with address [Tenant's Registered Agent Address].

1. Premises

• The Landlord leases to the Tenant, and the Tenant leases from the Landlord, the office space located at: [Full Property Address], specifically described as floor [Floor Number], suite/unit number [Suite/Unit Number]. The Premises contains approximately [Square Footage] square feet, as measured by Alabama survey standards. The boundaries of the Premises are shown on Exhibit A, attached hereto and incorporated herein.
  • Option A: The Premises consists of exclusively designated office space.
  • Option B: The Premises includes shared access to common areas, including but not limited to: lobbies, restrooms, conference rooms, elevators, parking areas, mail facilities, security, and building systems.

2. Use of Premises

• The Premises shall be used solely for general office purposes in compliance with Alabama zoning ordinances and all applicable local, state, and federal laws. Any other use is strictly prohibited without prior written consent from the Landlord.
  • Option A: Tenant shall obtain and maintain all necessary business licenses and permits required for its operation within the City/County of [City/County Name], Alabama.
  • Option B: Tenant shall not make any alterations to the Premises or its intended use without the Landlord’s prior written approval, which shall not be unreasonably withheld.

3. Lease Term

• The initial term of this Lease shall commence on [Start Date] and shall expire on [End Date].
  • Option A: Renewal Option: Tenant shall have the option to renew this Lease for an additional term of [Number] years, provided Tenant gives Landlord written notice of its intent to renew at least [Number] days prior to the expiration of the initial term.
  • Option B: Automatic Extension: This Lease shall automatically extend for successive terms of [Number] months/years unless either party provides written notice of termination at least [Number] days prior to the end of the then-current term.
  • Option C: Holdover: If Tenant remains in possession of the Premises after the expiration of the Lease term, such occupancy shall be deemed a month-to-month tenancy, subject to all the terms and conditions of this Lease, except that the base rent shall be increased to [Percentage]% of the then-current base rent.

4. Rent and Security Deposit

• Tenant shall pay Landlord base rent in the amount of [Dollar Amount] per month, payable in advance on the [Day] day of each month, beginning on [Start Date].
  • Option A: Rent Escalation: The base rent shall increase by [Percentage]% per year, commencing on the [Date] of each year.
  • Option B: Rent Escalation (Index-Based): The base rent shall be adjusted annually based on the Consumer Price Index (CPI) for [Specific CPI Index].
  • Option C: Rent Escalation (Proportional Share): Tenant shall pay its pro rata share of any increases in real estate taxes or operating expenses for the Building, as determined by Landlord.
• Security Deposit: Tenant shall deposit with Landlord a security deposit in the amount of [Dollar Amount], to be held and returned in accordance with Alabama Code § 35-9A-201 et seq. The security deposit shall be held in [Bank Name], located at [Bank Address].
• Late Fees: A late fee of [Dollar Amount] or [Percentage]% of the overdue rent, whichever is greater (but not exceeding the maximum amount allowed by Alabama law), will be charged for any rent payment received more than [Number] days after the due date.
• Applicable Taxes: Tenant is responsible for paying all applicable local occupational privilege taxes, sales, or rental taxes associated with its use of the Premises.

5. Common Area Maintenance (CAM) and Utilities

• Tenant shall pay its pro rata share of Common Area Maintenance (CAM) expenses for the Building, calculated as [Square Footage of Premises] / [Total Square Footage of Building]. CAM expenses may include, but are not limited to: cleaning, landscaping, snow removal, security, and maintenance of common areas.
• Utilities:
  • Option A: Landlord shall be responsible for providing and paying for [List of Utilities, e.g., water, sewer]. Tenant shall be responsible for paying directly for [List of Utilities, e.g., electricity, internet]
  • Option B: Tenant shall pay for all utilities used in the Premises, including but not limited to: electricity, water, sewer, gas, and internet. The Premises is submetered for [List of Utilities].
• Any overage or submetering will be determined according to standards set forth by [Governing Standard, e.g., Alabama Public Service Commission].

6. Tenant Improvements and Alterations

• Tenant may make improvements or alterations to the Premises with Landlord’s prior written consent, which shall not be unreasonably withheld, conditioned or delayed.
  • Option A: All improvements and alterations shall be at Tenant’s sole expense and shall become the property of the Landlord upon the expiration or termination of this Lease, unless otherwise agreed to in writing.
  • Option B: Tenant shall be responsible for obtaining all necessary permits and approvals from the City/County of [City/County Name], Alabama, and complying with all applicable building codes, including ADA accessibility minimums.
  • Option C: Upon termination of the lease, the Tenant is not required to restore the premises to its original condition.
  • Option D: Upon termination, tenant must restore the premises to its original condition, with the exception of normal wear and tear.

7. Maintenance and Repairs

• Tenant shall be responsible for maintaining the interior of the Premises in good repair and condition, including but not limited to: carpet, lighting, internal systems, and data cabling.
• Landlord shall be responsible for maintaining the building structure, roof, HVAC, elevators, and exterior of the Building in good repair and condition.
• Tenant shall promptly report any damage or needed repairs to the Landlord. Landlord shall commence repairs within a reasonable time frame.

8. Insurance

• Tenant shall maintain, at its own expense, the following insurance coverage:
  • Commercial general liability insurance with a minimum coverage of [Dollar Amount] per occurrence.
  • Business personal property insurance covering Tenant’s equipment, furniture, and fixtures.
  • Workers' compensation insurance as required by Alabama law.
• Landlord shall maintain property casualty insurance on the Building.
• Each party shall obtain a waiver of subrogation from its insurance carrier in favor of the other party.

9. Fire Safety and Emergency Procedures

• Tenant shall comply with all applicable Alabama fire marshal regulations and participate in any required fire drills or emergency evacuation plans.
• The Building is equipped with the following fire suppression systems: [Description of Fire Suppression Systems].
• In the event of a fire or other emergency, Tenant shall follow the procedures outlined in the Building’s emergency evacuation plan.

10. Restrictions and Compliance

• Tenant shall comply with all Building rules and regulations, as amended from time to time by Landlord.
• Tenant shall not:
  • Display any signage without Landlord’s prior written approval.
  • Create excessive noise or disturbances that interfere with other tenants.
  • Store any hazardous materials on the Premises in violation of Alabama health, safety, and environmental codes.
• Tenant shall comply with all applicable federal (ADA, OSHA) and Alabama workplace safety laws.

11. Subletting and Assignment

• Tenant shall not sublet the Premises or assign this Lease without Landlord’s prior written consent, which shall not be unreasonably withheld.
• Any subletting or assignment shall be subject to the terms and conditions of this Lease.

12. Move-In and Move-Out

• Prior to move-in, the parties shall conduct a joint inspection of the Premises and create a written inventory of existing conditions.
• Prior to move-out, the parties shall conduct a pre-inspection of the Premises.
• Tenant shall restore the Premises to its original condition, normal wear and tear excepted, upon the expiration or termination of this Lease.
• Landlord shall return the security deposit to Tenant within [Number] days after the termination of this Lease, along with an itemized statement of any deductions, as required by Alabama law.

13. Default and Remedies

• If Tenant fails to pay rent or otherwise breaches this Lease, Landlord shall provide written notice of default.
• Tenant shall have [Number] days to cure the default.
• If Tenant fails to cure the default, Landlord may terminate this Lease and pursue any remedies available under Alabama law, including but not limited to: eviction, acceleration of rent, and damages.
• If Landlord breaches this Lease, Tenant shall provide written notice of default and Landlord shall have [Number] days to cure the default. If Landlord fails to cure the default, Tenant may pursue any remedies available under Alabama law.

14. Dispute Resolution

• Any dispute arising out of or relating to this Lease shall be resolved through:
  • Option A: Mediation in [City, Alabama].
  • Option B: Arbitration in [City, Alabama], in accordance with the rules of the American Arbitration Association.
  • Option C: Litigation in the state courts of Alabama, located in [County Name] County.
• This Lease shall be governed by and construed in accordance with the laws of the State of Alabama.

15. Compliance Warranties and Representations

• Tenant warrants that it has obtained all necessary business licenses and permits required for its office operations in Alabama and will maintain them throughout the Lease term.
• Landlord represents that the Premises is suitable and code-compliant for office use and discloses any known material defects relating to office occupancy [Disclosure of Defects, if any, or state "None"].

16. Local Requirements

• Tenant is responsible for complying with all applicable local registration, permitting, or tax notification requirements imposed by the City/County of [City/County Name], Alabama.

17. Attachments

• The following documents are attached to and incorporated into this Lease:
  • Exhibit A: Premises Plan
  • Exhibit B: Building Rules and Regulations
  • Exhibit C: Office-Specific Operational Policies

18. Workplace Safety

• Tenant shall comply with all applicable federal (ADA, OSHA) and Alabama workplace safety laws.

19. Notice

• All notices required or permitted under this Lease shall be in writing and shall be deemed to have been duly given when delivered personally, sent by certified mail, return receipt requested, or sent by reputable overnight courier to the addresses set forth in the introductory paragraph of this Lease.

20. Miscellaneous

• Severability: If any provision of this Lease is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.
• Entire Agreement: This Lease constitutes the entire agreement between the parties and supersedes all prior or contemporaneous communications and proposals, whether oral or written.
• Amendment: This Lease may be amended only by a written instrument signed by both parties.
• Counterparts: This Lease may be executed in multiple counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. Electronic signatures shall have the same force and effect as original signatures.

IN WITNESS WHEREOF, the parties have executed this Alabama Office Lease Agreement as of the date first written above.

Landlord:

[Landlord's Signature]

[Landlord's Printed Name]

Tenant:

[Tenant's Signature]

[Tenant's Printed Name]