Alabama cleaning service contract template

Alabama Cleaning Service Contract

This Alabama Cleaning Service Contract ("Agreement") is made and entered into as of [Date], by and between:

• [Cleaning Service Legal Name], a [Business Entity Type, e.g., LLC] with its principal place of business at [Cleaning Service Address], Phone: [Cleaning Service Phone], Email: [Cleaning Service Email] ("Provider"), and
• [Client Legal Name], residing at [Client Address], Phone: [Client Phone], Email: [Client Email] ("Client").

1. Property and Access

• Option A (Residential): The property to be cleaned is a residential property located at [Property Address].
• Option B (Commercial): The property to be cleaned is a commercial property located at [Property Address]. Type of property: [Type of Commercial Property, e.g., office, retail].
• Option C (Industrial): The property to be cleaned is an industrial property located at [Property Address].
• Access Instructions: [Detailed Access Instructions, e.g., Key in lockbox, Alarm code: XXXX].
• Special Security Procedures: [Detailed Security Procedures, if any].

2. Scope of Services

• Type of Cleaning:
  • General Cleaning
  • Deep Cleaning
  • Carpet Cleaning
  • Window Cleaning
  • Post-Construction Cleaning
  • Move-In/Move-Out Cleaning
• Frequency:
  • One-Time
  • Weekly
  • Bi-Weekly
  • Monthly
• Rooms and Areas Covered: [List of Rooms and Areas]
• Specific Tasks: [Detailed List of Tasks, e.g., Dusting, Vacuuming, Sanitizing Bathrooms, Trash Removal]
• Excluded Duties: [List of Excluded Duties]

3. Cleaning Supplies and Equipment

• Option A (Provider Supplied): Provider will supply all necessary cleaning supplies and equipment.
  • Acceptable Brands: [List of Acceptable Brands]
  • Eco-Friendly Options: [Specify if eco-friendly options will be used]
• Option B (Client Supplied): Client will supply all necessary cleaning supplies and equipment.
  • Specific Products Required: [List of specific products required]
• Compliance: Provider shall comply with all applicable Alabama and federal safety and chemical handling requirements.

4. Scheduling

• Service Start Date: [Start Date]
• Days of Service: [Days of the Week]
• Start Time: [Start Time]
• End Time: [End Time]
• Arrival Window: [Arrival Window, e.g., +/- 30 minutes]
• Schedule Changes: [Procedure for Schedule Changes, e.g., 24-hour notice required]
• Alabama State Holidays: [Policy regarding service on Alabama State Holidays]
• Inclement Weather: [Inclement Weather Policy]

5. Service Fee and Payment Terms

• Pricing:
  • Hourly Rate: [Hourly Rate]
  • Per Job Rate: [Per Job Rate]
  • Flat Rate: [Flat Rate]
• Total Anticipated Cost: [Total Anticipated Cost]
• Sales Tax: Applicable Alabama sales tax will be added to the service fee.
• Payment Due Date: [Payment Due Date]
• Preferred Payment Methods: [List of Acceptable Payment Methods]
• Late Payment Penalties: [Late Payment Penalty Details]
• Grace Period: [Grace Period Details]
• Invoicing and Receipts: Provider will provide detailed invoices and receipts for all services rendered.

6. Access and Security

• Alarm Codes: [Alarm Code(s)]
• Keys: [Number of Keys Provided]
• Entry/Exit Procedures: [Detailed Entry/Exit Procedures]
• Insurance/Bonding: Provider shall maintain insurance and bonding as required by Alabama local ordinances.
• Background Checks: Provider confirms that all staff have undergone background checks.
• Privacy: Provider shall adhere to the privacy of the client's premises.

7. Staff Requirements

• Minimum Staffing Levels: [Minimum Number of Staff per Visit]
• Training and Certification: Provider's staff is trained and certified in [Relevant Training and Certifications].
• Compliance with Alabama Wage and Employment Laws: Provider shall comply with all applicable Alabama wage and employment laws.
• Subcontracting: [Policy on Subcontracting, e.g., No subcontracting allowed without prior written consent]

8. Compliance with Regulations

Provider shall comply with all relevant federal, Alabama state, and local regulations pertaining to cleaning businesses, including but not limited to licensing requirements, Alabama Department of Public Health rules, EPA/OSHA requirements, and local business permit display.

9. Insurance Coverages

Provider shall maintain the following insurance coverages:

• General Liability Insurance
• Worker's Compensation Insurance (as required by Alabama law)
• Bonding (if required)

Provider will provide updated certificates of insurance upon request.

10. Indemnification and Limitation of Liability

• Provider shall indemnify and hold harmless Client from and against any and all claims, losses, damages, liabilities, costs, and expenses arising out of or relating to Provider's negligence or willful misconduct in the performance of services under this Agreement, subject to Alabama law.
• Limitation of Liability: Provider's liability for damage to property is limited to [Dollar Amount]. Provider is not responsible for damage to property caused by client-provided equipment.

11. Quality Assurance

• Client Inspection: Client may inspect the property upon completion of services.
• Cleaning Standards: Provider shall maintain industry standard cleaning practices.
• Reporting Deficiencies: Client shall report any deficiencies within [Number] days of service.
• Remedy Timeline: Provider shall remedy any reported deficiencies within [Number] days of notification.
• Alabama Consumer Complaint Procedures: Client has the right to file complaints under Alabama consumer protection laws.

12. Termination

• Termination for Cause: Either party may terminate this Agreement for cause upon written notice of breach of this Agreement.
• Termination for Convenience: Either party may terminate this Agreement for convenience with [Number] days written notice.
• Automatic Termination: This Agreement will automatically terminate upon violation of applicable laws or lapse of insurance coverage.
• Final Payment: Upon termination, Client shall pay Provider for all services rendered up to the date of termination.

13. Temporary Service Suspension

• Suspension Due to Illness: Either party may temporarily suspend services due to illness.
• Force Majeure: Services may be temporarily suspended due to force majeure events.
• Utility Outages: Services may be temporarily suspended due to utility outages.

14. Intellectual Property and Confidentiality

• Protection of Client Information: Provider shall protect the confidentiality of Client's proprietary information.
• Non-Disclosure: Provider shall not disclose private details learned during cleaning.
• Non-Solicitation: Provider shall not solicit Client's customers or tenants.

15. Dispute Resolution

• Good-Faith Negotiation: The parties agree to attempt to resolve any disputes through good-faith negotiation.
• Mediation/Arbitration: If negotiation fails, the parties agree to submit the dispute to mediation/arbitration in accordance with Alabama law.
• Governing Law: This Agreement shall be governed by and construed in accordance with the laws of the State of Alabama.
• Jurisdiction: Any legal action arising out of this Agreement shall be brought in the state courts of Alabama.

16. Damage Claims

• Required Documentation: Client shall provide documentation of any damage claims, including photos and repair estimates.
• Investigation Period: Provider shall have [Number] days to investigate any damage claims.
• Coverage Limitations: Coverage for damage claims is limited to Provider's insurance policy limits.

17. Special Compliance

[Details regarding compliance for hazardous materials handling, biohazard cleaning, or commercial medical sites, referencing Alabama Department of Environmental Management regulations]

18. Cancellation/Rescheduling

[Details regarding client and provider’s rights and obligations regarding cancellation, rescheduling, permanent discontinuation, and re-instatement chores, with application of Alabama refund rules if prepaid amounts are involved]

19. Client Feedback and Service Improvement

[Protocols for client feedback and service improvement, periodic performance review, and optional contract renewal with updated terms, incorporating Alabama’s business best practices]

20. Business License Display

Provider shall display its Alabama business license and compliance documentation at the service site, if mandated by Alabama local ordinances.

Appendices:

• Agreed Cleaning Checklist: [Attached]
• Schedule of Services: [Attached]
• Inventory of Keys: [Attached]
• Insurance Certificate: [Attached]
• Staff Background Check Confirmations: [Attached]
• Alabama Business License Copy: [Attached]

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________

[Cleaning Service Representative Name], Provider

____________________________

[Client Name], Client